Logistics Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UNICEF in the State of Palestine works to uphold the rights of children to access services and protection, from early childhood through to adolescence. Our objective is to ensure that every child in the Gaza Strip and the West Bank, including East Jerusalem, irrespective of background or circumstance, has an equal chance to fulfil their potential.

The UNV Logistics Assistant is established to support the procurement and logistics activities for the AFD project, funded by the French Government to support in upgrading and strengthening the health systems in Gaza.

Within the delegated authority and under the supervision of Logistics Associate or his/her designated mandated representative(s), the UNV Logistics Assistant will:

• Help to ensure that accurate and complete reporting and internal control systems are functioning and that all relevant records are maintained; • Report daily through the Logistics Associate on the logistics status and/or immediate problems; • Establishes and maintains orderly filing and document retrieval systems; • Ensure that vendors invoices/ supporting documents are checked against the existing contracts/purchase order for consistency with the terms and conditions and accuracy of charge code prior payment; • Liaise with Logistics Associate and Gaza Supply team concerning requirements for outward goods and associated forwarding transportation logistics; • Operate a recording system to track all movements of goods (programmatic and Procurement Services to keep the stakeholders informed of procurement and delivery status; • Monitoring and reviewing storage and inventory systems to meet supply requirements and controls tock levels; • Receive, monitor, and track newly procured stock or inventory from airport/seaport to stores; • Ensures compliance with UNICEF rules and regulations on financial and administrative procedures; • Provide weekly reports on progress and performance of supplier monitoring and tracking; • Any other related tasks as may be required or assigned by the supervisor.

Results/expected outputs:

• As an active UNICEF team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNICEF and its beneficiaries in the accomplishment of her/his functions, including: ⁃ The UNICEF institutional logistics capacities to support the programmes is strengthened; ⁃ Full compliance of administrative activities with UNICEF rules, regulations, policies and strategies ensured; ⁃ Effective and efficient functioning of the project ensured, focusing on achievement of the following results: * preparation work orders, *follow up on payment invoices, *yearly stock count done; ⁃ Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the supply manager ensured. ⁃ Standard Operating procedures created/updated, and research conducted as requested. • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

• UNICEF's values of Care, Respect, Integrity, Trust, and Accountability. • UNICEF’s core competencies of Drive for results, Working with people, Communication • Professionalism: demonstrated understanding of operations relevant to UNICEF; technical capabilities or knowledge relevant or transferrable to UNICEF procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. • Teamwork and respect for diversity. • Commitment to continuous learning.

• Professional work experience at the national and/or international level in administration, logistics, or supply, or other relevant programmes; experience with transport companies is an asset, as is experience working in the UN or other international development organization; • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Sound security awareness; • Have affinity with or interest in human relief, volunteerism as a mechanism for durable development, and the UN System.

A 12 months contract with subsequent contract extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment. Travel to duty station (if applicable) and a Settling-In-Grant will be provided in the event duty station is not within commuting distance from the place of recruitment. A Volunteer Living Allowance (VLA) of ILS 4750 is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as final repatriation (if applicable) and resettlement allowance for satisfactory service. A Settling-In-Grant will be provided in the event relocation is required. UNV will provide a copy of the UNV Conditions of Service to the successful candidate together with the offer of assignment.