Logistics Assistant

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,713 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

Country Office Support Units have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

DESCRIPTION OF DUTIES

1. Coordinate the supply and distribution/delivery of international shipments, monitor and assess quality, quantity and safety of the received goods; oversee clearance and proper storage of goods and initiate duty exemption requests.

2. Schedule and monitor deliveries by suppliers, clearing agents and organization's warehouses. Establish and maintain regular contacts with clearing and forwarding agents, customs, UN Agencies, NGOs and Government authorities.

3. Follow up and ensure that goods are promptly delivered to the right recipients and that appropriate receipts are received;

4. Monitor on-going shipments, pipeline information, insurance claims and other data, brief supervisors of any unforeseen problems pertaining to discharge, clearing operations, deliveries, etc. and recommend solutions / corrective actions.

5. Prepare monthly and ad hoc reports to the Operations Officer on Logistic activities across the country including fixed assets, facilities maintenance and movement of stocks, office consumables and office equipment.

6. Prepare monthly inventory report with indicative analysis giving recommendations on need for replacement and/or purchase of additional equipment; Provide logistics support for upcoming logistics requirements as may be required.

7. Maintain an up to date record of all fixed assets and attractive items. Supervise physical verification of fixed assets and generate collated quarterly reports from Regional Admin Assistants. Maintain custody of fixed assets bar codes and accept assets in GSM while bar coding. Generate annual fixed assets movement cards based on the WHO e manual XIII.

8. Support the management of the office premises and furniture and arrange repair/maintenance when required.

9. Perform other related duties as required or instructed, including providing support to other areas of work

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, supplemented by training in the field of security and/or supply/logistics.

Desirable: University degree in business administration, logistics management or related field is an asset.

Experience

Essential: 8 years of experience in the field of supply/logistics and/or security.

Desirable: Experience in administrative support positions in WHO or another UN agency an asset. Experience in Oracle-based or other ERP systems an asset.

Skills

The incumbent maintains and updates proficiency in the use of modern office technology through of in-house courses, on-the-job training or self-training. He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO, to be able to brief others and explain procedures.

WHO Competencies:

1. Knowing and managing yourself

2. Producing results

3. Fosters integration and teamwork

4. Moving forward in a changing environment

Use of Language Skills:

Essential: Excellent knowledge of the English.

Desirable: Working knowledge of Amharic, Knowledge of French or other UN language.

REMUNERATION

WHO offers staff in General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 18,456.00 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

Additional Information

• Duty station - Addis Ababa

• Only candidates under serious consideration will be contacted. This vacancy notice may be used to fill other similar positions at the same grade level

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma (s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• This is a General Service position. Therefore, only applications from nationals of the country where the duty station is located will be accepted.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.