Logistics Assistant

Programme & Policy Logistics & Procurement

Overview

Provide logistics support and manage fleet operations effectively.

You have:

• Completion of Bachelor's degree in Business administration, Finance, or relevant fields, or completed Secondary Education with additional years of experience.
• Proven experience in administrative or logistics environment.
• Valid driving licence, with minimum of 3 years of driving experiences (date from first obtained driving license).
• Computer literacy (independent user).
• Strong attention to detail with a commitment to maintaining data accuracy and consistency.
• Ability to work collaboratively in a team environment and communicate effectively with both colleagues and external partners.
• Good organizational skills, with the ability to manage multiple tasks and meet deadlines.
• Flexibility to adapt to changing circumstances and respond to emerging needs.
• Languages – English/Romanian/Russian - Fluent in all aspects.

Description

Organization - People in Need

Job Title – Logistics Assistant

Duty station – Chișinău

Salary range – Assistant: 13.870,00 - 14.770,00 MDL gross

Technical Assistant: 17.840,00 – 19.000,00 MDL gross

Based on the assessment of the candidate's knowledge, skills, abilities and previous experience.

Application Deadline – July 7, 2025, by COB.

Education & Work Experience

Qualification:

• completion of Bachelor’s degree in Business administration, Finance, or relevant fields, or completed Secondary Education with additional years of experience;
• proven experience in administrative or logistics environment;
• valid driving licence, with minimum of 3 years of driving experiences (date from first obtained driving license);
• computer literacy (independent user);
• strong attention to detail with a commitment to maintaining data accuracy and consistency.
• ability to work collaboratively in a team environment and communicate effectively with both colleagues and external partners.
• good organizational skills, with the ability to manage multiple tasks and meet deadlines.
• flexibility to adapt to changing circumstances and respond to emerging needs.
• languages – English/Romanian/Russian - Fluent in all aspects

Type of contract - Employment contract; Full-time work

Expected Duration of Assignment - 1/7/2025 - 31/12/2025

Background

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest reliefs and development organizations in post-communist Europe and has administered projects in 37 countries over the past 30 years. See here for more information about PIN: www.peopleinneed.net.

From 2009 onwards, PIN has added development programmes to its work in Moldova, building a vision and practices that keep people and communities at the centre of our work. Throughout its presence in the country, PIN has been contributing to the development of following sectors: Sustainable Livelihood and Environment, Social Inclusion and Protection, Good Governance.

Position overview:

The Logistics Assistant role primarily focuses on providing logistics support (70%), including local office operations, fleet management, regional office administration, vehicle tracking, maintenance, seasonal activities, and procurement. Additionally, the position involves driving responsibilities (30%), requiring compliance with transport policies, safe driving practices, and ensuring the safety of all passengers. The ideal candidate has relevant experience in logistics or administrative support, holds a valid driver’s license, and demonstrates proficiency in at least one working language. A strong commitment to road safety and proper vehicle maintenance is essential for this role.

Duties & Responsibilities:

- Coordinate and assign drivers daily using the movement planner system.

- Assist the logistics and procurement team with daily operational tasks, especially related to fleet and base management.

- Support regional office administration, including regular check-ups and maintenance.

- Handle minor acquisitions, collections, and deliveries for the logistics office (LO).

- Monitor and coordinate servicing of office and kitchen equipment; ensure cleanliness and order across all premises.

- Support the organization and functionality of guest houses, including collecting utility data and invoices.

- Assist in maintaining accurate inventory records of assets and update the ELO archive system.

- Collect, verify, and submit invoices for transportation, utilities, fuel, and telecom services.

- Manage stock records and support coordination of deliveries to warehouses or distribution points.

- Log and distribute incoming/outgoing correspondence between departments.

- Ensure the proper condition of fleet vehicles, including regular maintenance, technical checks, and insurance compliance.

- Verify that assigned vehicles have fuel, required tools, logbooks, and safety items (first aid kits, etc.).

- Maintain vehicle cleanliness and complete logbooks with accurate mileage, repairs, fuel receipts, and incidents.

- Follow Fleet Management and Security SOPs at all times.

- Provide support to colleagues during absences and assist with any other tasks required by the Operations team or Country Director.

Interested applicants must submit the following:

- Motivation Letter (in English)

- Full CV (in English)

- Contacts of three references (line manager, colleagues).

Deadline for applications: July 7, 2025 by COB.

The applicants will be invited for interviews on a rolling basis. The application process might be stopped earlier if a suitable candidate is identified before the application deadline.

Only shortlisted candidates will be contacted for the interview. No phone calls or inquiries are allowed.

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity (people from different social and ethnic backgrounds and of different genders, sexual orientations, etc.) within our organization and encourage interested candidates to apply.

By sending their CV and other documents to the aforementioned link the candidate implicitly consents to their personal data appearing in the CV and such other documents being held and processed by PIN exclusively with the view to analyzing the candidate’s suitability for the position and keeping such data in our files for a reasonable period of time in accordance with the PIN's Data Protection Policy. The candidate can revoke such consent anytime by sending an according notice. Kindly refrain from including any special personal data, whose processing, as per applicable law, requires the express written consent of the subject of such data.

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Potential interview questions

Added 1 year ago - Updated 10 months ago - Source: peopleinneed.net