LOGISTICS ASSISTANT

Contract

This is a FS-5 contract. This kind of contract is known as Field Service. It usually requires 8 years of experience, depending on education. More about FS-5 contracts and their salaries.

Org. Setting and Reporting

The position is located in Mission Support Centre (MSC) in the United Nations Organization Stabilization Mission in the Democratic Republic of the Congo (MONUSCO). The Logistics Assistant will be based in Kinshasa and will report to the Logistics Officer in the Field Office.

Responsibilities

Within delegated responsibility, the Logistics Assistant will be responsible for performing the following duties: LOGISTICS SUPPORT and COORDINATION a. Identifies all routine logistics transportation requirements within the mission, prepares, implements and controls appropriate methods to cater for them, ensuring optimal utilization of available resources. Provides logistical and operational support to mission clients in terms of lifeline commodities and services such as fuel and rations in coordination with the mission logistics supply section/unit. b. Participates in generating an effective and efficient logistics planning and coordination with all Mission logistics related stakeholders and clients. c. Reviews Mission’s logistics implementation plan and operational directives to develop effective deployment plans and prioritization for goods and passenger movements to mission location. d. Participates and ensures the development of logistics emergency, contingency plans and identifies ways to overcome obstacles when delivering goods. e. Coordinate the closure of locations while ensuring concurrent withdrawal of all components, retrieval of UNOE and repatriation of COE. TRANSPORT/MOVEMENT MANAGEMENT a. Coordinates the provision of ad-hoc transportation requirements including staff movement for duty purposes, and troop deployment/rotations. b. Coordinates and ensures assignments for the cooperative use of vehicles and equipment with contingents and other UN agencies. c. Researches and analyses operational usage and performance trends, legal, administrative, and legislative requirements, supports the development of training for staff and other mission personnel as required. d. Prepares documentation for review of mission asset holdings including vehicles, for senior management review and decision making. e. Completes periodic reports and documentation regarding provision of logistics support. f. Ensures regions are fully supported with all parts and materials as needed in coordination with the other support sections and regional hubs as necessary. ASSET MANAGEMENT a. Ensures proper storage of items in warehouse or transit. b. Ensures timely issuance and delivery of material / spare parts needed for mission clients. c. Conducts regular inventories of assets under their responsibility. d. Assists in the process of assets disposal, including hazardous waste, through applicable methods, in compliance with all UN international and local regulations, rules and requirements.

Competencies

Professionalism: General knowledge of logistics or supply chain management guidelines and of United Nations guidelines rules on assets management; General knowledge of multi-modal transport operations (road, sea, air) safety and environmental background; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

A high school diploma is required.

Job - Specific Qualification

A valid Driver's license is required, including the ability to operate a manual-transmission light vehicle in 4x4 conditions. Technical or vocational certificate in logistics, Engineering, or asset management is required.

Work Experience

A minimum of eight (8) years of progressively responsible experience in remote logistics operations, supply, supply-chain management, or large-scale fleet management or asset management or related area is required. Experience in drafting logistics reports, develop logistic plans, policies and SOP is required. Experience in planning and coordinating logistics operations in a conflict/post-conflict environment at the field level is desirable. Experience within the UN common system or other similar international organization is desirable. Experience conducting information and data gathering, analysis and reporting on complex operational and cross-cutting matters involving several Departments/Sections is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in both English and French is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.