LOGISTICS AND ADMINISTRATIVE OFFICER

This opening expired 5 months ago.

UNISFA - United Nations Interim Security Force for Abyei

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Application deadline 5 months ago: Sunday 17 Apr 2022 at 23:59 UTC

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Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 74,649 USD and 97,747 USD.

Salary for a P-3 contract in Entebbe

The international rate of 74,649 USD, with an additional 0% at this the location, applies.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

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Org. Setting and Reporting This position is located in the Forward Support Hub of the United Nations Interim Security Force for Abyei (UNISFA), duty station Entebbe, Uganda. The incumbent will report directly to the Chief, Supply Chain Management.

Responsibilities Within delegated authority, the Logistics and Administrative Officer will carry out the following duties:

- Develops and implements relevant plans for enhancing effectiveness of southern Main Supply Route inbound shipment delivery and optimizing use of the hub in support of the mission consequently contributing to overall realization of the end-to-end supply chain services.

-Coordinates and provides logistics support to ongoing air and land movements operations within and related to the UNISFA Forward Support Hub, Entebbe area of operation (AO);

-Monitors all aspects of work conducted within the Hub's AO;

-Ensures all UN Owned Equipment (UNOE), and assets, as well as premises and equipment leased by the mission, are utilized in conformity with UN Financial Rules, Regulations and established guidelines in the AO;

-In coordination with Security Officer and MSC, draft local Logistics Support Plan (LSP) for Security Evacuation Plan;

-Liaise with local authorities on local support required to facilitate UNISFA logistics operations at UNISFA Forward Support Hub, Entebbe AO;

-Put in place administrative measures for the welfare of all personnel in the UNISFA Forward Support Hub, Entebbe in collaboration with the UNISFA Welfare Unit;

-Ensures that logistics requirements take account of gender-specific needs;

-Monitor quality of service delivery by vendors and contractors to UNISFA in the UNISFA Forward Support Hub, Entebbe AO;

-Drafts and coordinates logistics plans and other documents supporting the implementation of logistics operations, as directed by the Chief of Section and the Chief of Mission Support Unit;

-Drafts and coordinates inputs to logistics and supply chain reports, presentations, briefing notes, and other information documents required by the management, including inputs required by the UNHQ;

-Liaises and coordinates logistics support with other units within the Mission Support Division, such as transportation, communications, movement control and procurement, and outside MSD with security and substantive offices;

-Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained;

-Ensures that logistics requirements take account of gender-specific needs;

-Act as Sector Administrative and Logistical Officer for UNISFA Forward Support Hub, Entebbe;

-Performs other related duties as required.

Competencies - Professionalism: Knowledge of logistics operations and practices. Ability to demonstrate an understanding of logistics operations for women in field locations and apply to existing scopes of requirements and designs. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

  • Leadership: Serves as a role model that other people want to follow ; empowers others to translate vision into results ; is proactive in developing strategies to accomplish objectives ; establishes and maintains relationships with a broad range of people to understand needs and gain support ; anticipates and resolves conflicts by pursuing mutually agreeable solutions ; drives for change and improvements ; does not accept the status quo ; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

  • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

    Education Advanced university degree (Master's degree or equivalent) in logistics, business administration, public administration, engineering, or other related field. A first-level degree (Bachelor's degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

    Work Experience A minimum of five (5) years of progressively responsible experience in surface and/or air transport, logistics operations in military, commercial or international organizations, or related area is required.

    Experience in providing administrative and operations management support in an international organization or the United Nations system is desirable

    Extensive leadership experience of logistical and administrative matters in Peacekeeping operations, coordination with Military, Police and civilian entities is required.

    Experience in leading a complex operational and political environment is required.

    Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

    Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

    Special Notice - This position is temporarily available for an initial period of 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

  • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

  • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

  • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

  • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

  • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

    United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 5 months ago - Updated 5 months ago - Source: careers.un.org