Logistics And Administrative Assistant, Gaza Field Office, For Internal Staff Only

Contract

This is a RLG-10 contract. This kind of contract is known as Relocation Grant. More about RLG-10 contracts.

Org. Setting and Reporting The incumbent of this post reports directly to the Head of Section as assigned.

Responsibilities In accordance with Agency policy and procedures, the incumbent:

• Manages the flow of section documents and facilitates effective access, tracking and retrieval of such documents by the section staff;
• Receives, verifies, and records the purchase requests and distributes the requests to the respective officers;
• Monitors, controls and records the receipt and purchase requests to ensure timely submission in accordance with the procurement plan and checks for any discrepancies;
• Controls records of the contract proposals submitted to the appropriate awarding authority and enters them together with related purchase orders into the relevant database and tracking application;
• Produces and keeps reports on the outstanding purchase requests that are not completed; prepares sheets on tenders and RFQs showing the latest status including dates of openings, submission, and closure dates and distributes copies to the concerned parties;
• Ensures that supervisor is aware of any item of special interest, checks accuracy of correspondence prepared for signature and brings discrepancies to the attention of the originator;
• Monitors supervisor’s schedule; arranges meeting and manages appointments, prepares meeting minutes and undertakes follow-up actions;
• Carries out routine actions;gatheres and compiles files and other information; contacts other organizations to exchange information as required; responds to and manages the incoming calls;

• Performs such other duties as may be assigned.

  Competencies Communication

• Speaks and writes clearly and effectively tailoring language, tone, style and format to the audience;
• Actively shares relevant information;
• Demonstrates openness in sharing information and keeping people informed;

Continuous Learning - Keeps abreast of new developments in own occupation/profession; - Actively seeks to develop oneself professionally and personally; - Shows willingness to learn from others; - Seeks feedback from and provides feedback to colleagues to learn and improve;

Professionalism - Shows willingness to learn new technologies and applies them to appropriate tasks, - Observing deadlines and achieving results, - Ability to use time efficiently, - Persistent, calm in stressful situations.

Education Successful completion of secondary education plus two years’ business course recognized by the Agency.

Work Experience A minimum of four years’ clerical experience in procurement and logistics.

Languages Excellent command of written and spoken English and Arabic.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice Conditions of service: - Basic Salary: Monthly basic salary from $1050.20; and monthly dependency allowance up to $123.25. - Contract Duration: Three years including 1 year probation period. - Leave: 36 days of annual leave for staff attending UNRWA duty stations with six-day working week. 30 days of annual leave for staff attending UNRWA duty stations with five-day working week. - Pension: Provident Fund contribution (15.2% of basic salary paid by the Agency) - Other conditions of service and benefits may apply.

Desirable Qualifications: - Good working knowledge or training courses in business management or accounting; - Familiarity with procurement computer applications; - Good experience and knowledge in Shipping Terminology.

Equivalency: When the minimum requirements are not fully met, Field Director for Field Area staff and Director of Human Resources for Headquarters Area staff, in consultation with the concerned supervisor may exceptionally substitute part of the unmet requirements with a combination of relevant academic qualifications, additional professional training and progressive relevant work experience. NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination

General Information: This vacancy notice is open to internal candidates only. As an Area post, preference will be given to local candidates already based in the duty station of the post.

UNRWA welcomes applications from qualified candidates with disabilities.

The Agency reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description. On appointment, all individuals will be asked to sign a self-attestation, confirming that they have not committed, been convicted of, or prosecuted for, any criminal offence and that they have not been involved, by act or omission, in the commission of any violation of international human rights law or international humanitarian law.

United Nations Considerations Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List. UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.