Logistics Analyst

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Under the guidance and supervision of the Team Lead, GPSD Health Team, the Logistics Analyst provides procurement, contract management, quality assurance support, and other relevant support work to the Business Units

Within the delegated authority and under the supervision of Procurement Specialist or his/her designated mandated representative(s), the UN Volunteer Logistic Analyst will undertake the following tasks: • Support in managing all logistics operations required to ensure delivery of goods and services. • Support in development of standard procedure and requirements on logistic management for health supplies e.g. green light procedure, shipping documents, packaging requirements, temperature requirement, delivery requirement, handling of goods, loading/offloading etc. • Support to monitor risks and development of mitigation measures thereof, identify challenges related to shipments and resolve with the relevant stakeholders. • Handle emergency health logistics and supplies to quickly respond to emergency requests. • Support in establishing and implementing supply chain optimization projects. • Identify the most cost-effective shipping modes and schedules as service delivery to the COs. • Monitor and track of all shipments with regular follow-ups with the freight forwarders and suppliers on timeliness of delivery. • Assist in updating the logistic information and maintain status on internal database/online platforms for the purpose of tracking deliveries and results. • Collaborate with Data Management Analyst to implement effective internal monitoring and reporting systems. • Provide country support in monitoring timeliness of receipt of full shipping documents required for pre-clearance, follow-ups on obtaining green-light, timely booking of cargo, invoicing, and timely payment to finalize and close POs. • Perform monitoring and performance evaluation of Freight Forwarders and develop supply chain performance reports on delivery and performance based on KPIs. • Conduct regular meetings with the freight forwarders to discuss KPIs and delivery status in coordination with the team. • Advise the Procurement Specialist, COs and the Procurement team of any delays and possible deviations from the logistic plan and advise on possible corrective action. • Handle demurrage cases in liaise with UNDP partners and suppliers, Procurement team, COs, and freight forwarders to resolve and settle the issues.

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative, and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client oriented. • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality, and age. • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability and willingness to operate independently in austere, remote, and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary. • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity, and self-reliance; and commitment towards UNDP’s mission and vision, as well as to the UN Core Values

logistics, supply chain or procurement, at the national or international level, of which at least 1 year of experience with local or international NGOs. Experience in planning, developing and managing logistics aspects of assignments of significant complexity related to procurement of diverse services and commodities. Experience in developing countries will be an asset Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems, preferably ERP.

Copenhagen is a family duty station.

UN Volunteer entitlements and allowances: The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos). For information specific to your assignment please see below:

Monthly Living Allowance (Per month): USD 3133.48 Entry lump sum (one-time payment): USD 4000 Accommodation Supplement (Per month): USD 644.41 Exit allowance (for each month served, paid on completion of contract): USD 225 Medical and life insurance: Cigna Private Insurance

Leave entitlements: Annual leave: 2.5 days accrued per calendar month Certified sick leave: 30 days per consecutive 12 months Uncertified sick leave: 7 days per 12 months assignments and 4 days for shorter assignments Learning leave: 10 working days per consecutive 12 months Maternity Leave: 16 weeks Paternity Leave: 10 days