Logistic Assistant

Contract

This is a No grade contract. More about No grade contracts.

Background

The country team is responsible for promoting technical cooperation, stimulating interest, and coordinating assistance for health development based on global and regional strategies and WHO guidelines. It is also responsible for contributing to the collection, analysis, and dissemination of health information.

Overall Objective

The incumbent performs functions related to Program support in the Global Management System (GSM) environment. The incumbent works on the basis of general instructions, from his/her own experience, according to the policies, procedures, rules and regulations of the Organization, ensures the proper functioning in the team or department. The incumbent is invited to seek advice on unusual matters. Most of the work is checked for accuracy and relevance by the incumbent and by the Operations Officer on an ad hoc basis for the achievement of results and quality in general; correspondence is referred to the Operations Officer as needful before submission to the Representative.

Tasks and Responsibilities

Under the general supervision and guidance of the Operations Officer, the incumbent performs the following functions:

• Maintain an up-to-date record of all WHO fixed assets and attractive items.
• Supervise physical verification of fixed assets and generate collated quarterly reports.
• Maintain custody of fixed assets barcodes and accept assets in GSM while barcoding.
• Generate annual fixed assets movement cards based on the WHO e-manual XIII.
• Provide guidance on handling of non-functional equipment and assist with arrangements for proper disposal.
• Conduct logistics function at the country office pertaining to office maintenance and management.
• Support verification of radio and satellite communication equipment for tracking and billing in close consultation with radio room and radio technicians.
• Liaise regularly with operations activities and report on vehicle, staff movement, facilities maintenance, and security related matters.
• Regularly assess logistics needs the office and summarize recommendations for implementation.
• Prepare a monthly report to the Operations Officer on Logistic activities across the country including fixed assets, facilities maintenance and movement of stocks, office consumables and office equipment.
• Prepare monthly inventory report with indicative analysis giving recommendations on need for replacement and/or purchase of additional equipment.
• Provide logistics support for upcoming logistics requirements as may be required.
• Perform other duties assigned by supervisor.

Required Profile

WHO Competencies

1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Producing results
5. Knowing and managing yourself

Functional Skills and Knowledge (Describe skills and knowledge specific to the post):

The incumbent will demonstrate mastery; actualize his knowledge in the use of modern office technology through internal courses, on the job or self-training. He / she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in Country Office, organic group and WHO, to be able to brief and explain procedures to other members of staff.

Education

Essential: Completion of Secondary Education or equivalent technical training in Accounting, Transport and Logistics Management, Business Administration, Information and Technology.

Desirable: Diploma in Business Management studies, Information & Technology, Finance and Accounting.

Experience

Essential: At least ten (10) years working experience in operations and logistics with a complex and diverse work environment, preferably an international organization

Desirable: At least 5 years' experience in inventory and warehouse management

Use of Language skills:

Fluency in English, Chichewa, or any other local language

Other Skills:

Ability to plan, organize, coordinate, and implement inputs from several sources; to express ideas clearly and concisely, both orally and in writing; to conceptualize and carry out tasks with little supervision; to provide financial analytical reports, using appropriate software; to interpret financial rules and regulations; and to establish and maintain effective working relationships with people of different national and cultural backgrounds.

Period of assignment:

02 January 2023 – 30 June 2023