Local Internship in Documentary Management, Lima- Perú

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

UNICEF PERU LOCAL INTERNSHIP IN DOCUMENTARY MANAGEMENT AREA: OPERATIONS SUPERVISOR: FINANCE ASSOCIATE PERIOD: 6 MONTHS APPROX. WORK MODALITY: PRESENTIAL

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, innovation

Support with the digitization and management of files and documents both in digital and original versions, allowing the area to systematize information and retain documentation in accordance with the Organization's policies.

How can you make a difference?

• Classify by date of issue all invoices paid between January 2021 and December 2022.
• Identify and classify carbonless and/or digital invoices for tax recovery 2019.
• Prepare a database of invoices 2023 according to APCI classification.
• Identify the documentation according to topic, category and area and proceed to file it.
• Digitization of documents with retention for 5, 7, 10 years and those that should not be destroyed.
• Rename digital documents and classify them according to ECM instructions.
• Documentation database management stored in physical, digital and derivatives for storage (Local Provider)
• Purging of documentation previously coordinated with Administration.
• Support in the design and/or organization of SharePoint and Teams Libraries for the different areas of Operations (Finance, Administration, Human Resources, Supplies and ICT).

To qualify as an advocate for every child you will have…

• Student of last semesters in careers of Archivist and/or Documentary Management or similar of Center of Technical Studies, Institutes or Universities.
• Requirement: a medical insurance
• Applicants must be at least 18 years old.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are... (1) Builds and maintains partnerships(2) Demonstrates self-awareness and ethical awareness(3)Drive to achieve results for impact(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable [Insert candidates from targeted underrepresented group]are encouraged to apply.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.