Local Consultants: Supply Chain Consultant for Nutrition - 11 Months

Contract

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UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a fair chance

UNICEF has been an active partner of the Government of the Philippines and civil society in realizing the rights of every Filipino child, in line with priorities to achieve the Millennium Development Goals. UNICEF efforts have been focused on the most vulnerable regions identified by the Government of the Philippines Development Plan, particularly in the regions of Visayas and Mindanao. To ensure that interventions are sustainable and scaled up, UNICEF will support primarily local government units (LGUs) as the main instruments of delivering services and building systems. The level of engagement with government institutions will take into account capacities, economies of scale and sector issues.

It has a field office in Cotabato City, the second largest city in Mindanao, southern Philippines, with some 300,000 population. The city is the regional administrative centre of the Autonomous Region of Muslim Mindanao and over 80 percent of the population is Muslim. Mindanao is both conflict-affected and prone to frequent earthquakes and typhoon storms.

Visit this link for more information on Philippine Country Office: https://www.unicef.org/philippines/

How can you make a difference

• The consultant will be responsible for technical support to the DOH, and will accomplish the following specific tasks:

  1. Develop and disseminate guidelines on quantification, quality assurance specifications and monitoring system for nutrition commodities (e.g. RUTF, F75, F100, ReSoMal, MNPs, IFA, MMS and others).
  2. In consultation with DOH establish and implement an approach/method of Forecasting Commodity Supply, factoring in case load and beneficiaries at the LGU and facility level.
  3. Planning and forecasting of nutrition supplies prior to initiating procurement.
  4. Conduct annual end-year stock taking exercises to help keep an inventory of outstanding commodities from previous year prior to initiating new procurement requests.
  5. Establishment of a simple and easy to use supply inventory monitoring and tracking system for nutrition commodities.
  6. Track procurement status of nutrition commodities
  7. Track, the shipment of nutrition supplies, to field level and maintain a nutrition stock report to give an overview of all the country stock status of Nutrition supplies. Support districts for proper handling and monitoring the expiry status of supplies in warehouses.
  8. Conduct training and capacity building of supply officers/managers, national, regional and LGU staff in handling, distribution, warehousing of nutrition supplies.
  9. Coordinate with Food and Drug Administration of the Philippines (FDA) and Bureau of Customs (BOC) regarding registration and release of supplies procured or donated by UNICEF.
  10. Coordinate with the Pharmaceutical Management Information System focal person of the Pharmaceutical Division of the Department of Health for tracking the availability and utilization of DOH drugs and medicines and nutrition commodities at the local health facilities
  11. Support supply chain operations of nutrition commodities to ensure compliance with the established supply chain guidelines, strategies, policies, procedures and controls, and assist in the implementation of corporate standards, with special emphasis on quality control, loss prevention, risk mitigation and cost effectiveness.
  12. Support partners in the development of the distribution list of nutrition supplies based on joint field assessment.
  13. Collect information on utilization of nutrition commodities from different warehouses of DOH and maintain monthly utilization report.
  14. Promote the utilization of good information management and data analysis tools at national and sub-national level, including RUTF pipeline monitoring.
  15. As and when required, travel to field districts to monitor supply status and prepare a status report and submit to nutrition and supply section of UNICEF and DOH.

Given the restricted movement and internal resource adjustments necessitated by the COVID19 pandemic, the consultant will conduct on-line or virtual consultations with different stakeholders at the national and subnational levels when necessary to deliver results. With the present GCQ status being implemented in identified hot areas, the consultant is expected to take extra measures in observing proper protocol in dealing with partners at all levels. Remote discussions and meetings with UNICEF staff will also be considered. These approaches, however, may be replaced into a face-to-face meeting and visits once the situation is normalized depending on the area classification as advised by the government.

Work Assignments/Tasks

- Review the Assessment of Logistics Supply Chain and Delivery Mechanisms for Nutrition Commodities Study and Support the Development of a Nutrition Supply Chain Strategic Plan.

- Regular Coordination with Supply Division, DOH and UNICEF to Monitor Stock Management and Harmonization with the Stock Management of Government System.

- Promote the Utilization of Good Information Management and Data Analysis Tools at National and Sub-National Level, including RUTF Pipeline Monitoring.

- Collect Information on Utilization of Nutrition Commodities from Different Warehouses of DOH and Maintain Monthly Utilization Report. - Track the Shipment of Nutrition Supplies, to Field Level and Maintain a Nutrition Stock Report to Give an Overview of all the Country Stock Status of Nutrition supplies. Support Districts for Proper Handling and Monitoring the Expiry Status of Supplies in Warehouses.

- Coordinate with Food and Drug Administration of the Philippines (FDA) and Bureau of Customs (BOC) Regarding Registration and Release of Supplies Procured or Donated by UNICEF.

- Coordinate with the Pharmaceutical Management Information System Focal Person of the Pharmaceutical Division of the Department of Health for Tracking the Availability and Utilization of DOH Drugs and Medicines and Nutrition Commodities at the Local Health Facilities.

- Planning and Forecasting of Nutrition Supplies Prior to Initiating Procurement. - Facilitate Creation of a Supply Chain Working Group with Policy Support and Regular Meetings. - Capacity Building of Local Supply Officers/Managers in Handling, Distribution, Warehousing of Nutrition Supplies. - Explore Solutions for the Early Release of Nutrition Supplies in Customs and Support 2021 Nutrition Supplies Forecasting Process. - Develop and Disseminate Simple Protocol and Guidelines on Quantification, Quality Assurance Specifications and Monitoring System for Nutrition Commodities (e.g. RUTF, F75, F100, ReSoMal, MNPs, IFA, MMS and others).

- Provide Year-End Report of Outstanding Inventory by Commodity. - Facilitate Year End Review and Planning with Supply Division and DOH. - Conduct Annual End-Year Stock Taking Exercises to Help Keep an Inventory of Outstanding Commodities from Previous Year Prior to Initiating New Procurement Requests.

- Provide other Technical Support to CO, MFO and other Priority Regions as Identified by Supervisor. - As and when Required, Travel to Field Districts to Monitor Supply Status and Prepare a Status Report and Submit to Nutrition and Supply Section of UNICEF and DOH.

Deliverables

- Submit the Status of Nutrition Supplies of Regular as well as Humanitarian Programme Districts Based on the Progress Tracking up to the Grassroots Level.

- Submit Supply Monitoring Reports from the Field Visits. - Submission of Monthly Performance Report of Nutrition Supplies (Distribution, Utilization, Lifetime Stocks at Health Facilities and LMD Warehouse).

- Procurement Plan. - Documentation Report of Meetings, List of Enabling Policy Recommendations on Supply Chain, Directory of Supply Chain Working Group.

- Documentation of Actual Capacity Building Activity and Action Steps. - Documentation Report on Nutrition Supplies Release from Customs 2021 Forecast. - Draft Guidelines. - Program Report. - Final Report with Full Documentation of All Activities including Issues, Concerns and Recommendations.

Qualifications and Competencies of Successful Consultant

• * University Degree in one or more of the following areas is preferred: Supply Chain Management, Business Administration, Management, or similar field of study. Certified logistics or procurement professional will be added advantage. * Work Experience: • A National Candidate with at least Five Years of Professional Experience in Managing Health and Nutrition Supply/Logistics Chains. • Have Demonstrated Experience in Working with Government Partners and other Stakeholders in the Public and Private Sectors. • Have Shown Vast Knowledge of the Subject Matter and Implementation Planning. • Ability to Meet Deadlines and Work with Minimal Day-to-Day Supervision.

  * Languages: Fluency in English and local language is desirable. * Critical Competencies:

  - Technical: • Knowledge of Latest Developments and Technology in Supply Chain Management. • Strong Understanding of Supply Chain Processes, from Programme Needs Assessment, through Planning, Category Management, Procurement and Contracting, Logistics and Delivery, Monitoring and Evaluation.

  - Special Skills: • Knowledge on the MS Office: Word, Excel, PowerPoint, and Access Other Competencies.

  Other Competencies: • Ability to Work in Team, Knowledge of the Supply Procurement and Inventory Management in Government System, Documentation and Reporting Skill, Ability to Coach/Mentor Government Staffs to Enhance their Capacity on Logistic Management. • Knowledge and Experience in Policy Development and Analysis. • National to Local Level Coordination with Experience Working with Government and UN Agencies.

HOW TO APPLY

Qualified candidates are requested to complete an online candidate profile in http://www.unicef.org/about/employ/ by 18 April 2021. Only applications sent through the e-recruitment portal under Job Number: 539351 will be considered.

All candidates are requested to submit a COVER LETTER, and the duly filled P 11 form which can be downloaded from our website at http://www.unicef.org/about/employ/files/P11.doc indicating three (3) previous supervisors. Please indicate your area of assignment, ability, availability and daily/monthly rate to undertake the terms of reference above. Applications submitted without a daily/monthly rate will not be considered.

Only shortlisted consultants will be contacted.

By applying through our Talent Management System (TMS) you agree to our privacy statement which is in line with the Philippines Data Privacy Act. You are strongly advised to read carefully through the privacy statement before submitting your application.

"UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles."