LEGAL ASSISTANT

UNOG - United Nations Office at Geneva

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Application deadline in 15 days: Wednesday 22 Feb 2023 at 23:59 UTC

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Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 6,981 USD.

Salary for a G-5 contract in Geneva

The salary of a G-5 depends on the duty station. The minimum salary there is 6,464 CHF (~6,981 USD)

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

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Org. Setting and Reporting This position is located in the Legal and Policy Advisory Section, Human Resources Management Service, Division of Administration, United Nations Office at Geneva. The incumbent reports to the Chief of the Legal Team under the overall supervision of the Chief of Section.

Responsibilities Within limits of delegated authority, the Legal Assistant will be responsible for the following duties :

- Assist Legal Officers in dealing with cases of alleged misconduct, harassment, and other interpersonal grievances as well as with cases of private legal obligations (which includes dealing with inquiries from external parties such as lawyers, permanent missions, national administrations, and individuals). Monitors and updates the Case Management Tracking System (CMTS). - Provide logistical support for hearings and other meetings; selects and compiles relevant background materials; assists in the preparation of relevant documents, including submissions to the Management Evaluation Unit (MEU) and the United Nations Dispute Tribunal (UNDT) through the e-Filing system and monitors deadlines. - Assist Legal/Policy Officers in the preparation of legal documents, reports and templates for electronic storage, access and circulation/publication, including document scanning and conversion. - Assist in the maintenance of a body of legal reference documents to ensure an easy and rapid retrieval of critical information; gathers and researches existing UN policies, legal opinions and guidelines pertaining to the interpretation of staff rules and regulations; review the material, assesses its relevance; prepares updates when necessary, in consultation with the Legal and Policy Officers, and ensures the distribution of the material within the Service; liaises with the Office of Human Resources (OHR) at HQ, if necessary., - Create, as necessary, maintain and update internal databases; generates a variety of standard and non-standard statistical and other reports from various databases; including for billing purposes. Monitor case management databases, manage paper and electronic files, ensure that correspondence and other documentation are appropriately filed, registered, and followed up as necessary. - Assist in conducting research on new technologies as requested; keep abreast of developments in the field; assist in testing and evaluating new products and technologies, liaise with ICTS Support Desk to resolve hardware/software problems. - Under supervision, review, verify and process legal instruments ensuring conformity to relevant guidelines and requirements. - Conduct final check for accuracy of a variety of specialized legal documentation, instruments, publications and related correspondence. - Provide general office support services; draft, edit, proofread and finalize for signature and/or process a variety of correspondence and other communications, schedule appointments/meetings. - Perform other ad hoc duties as assigned. - Coordinate and perform administrative services (e.g. leave recording, request for office supplies and equipment) and liaise with Director of Administration's office and counterparts in client entities and UNHQ.

Competencies PROFESSIONALISM: Knowledge of organizational legal protocols and activities. Ability to conduct research from standard research sources, analyze information and compile relevant legal materials/information. Ability to show tact and discretion in dealing with confidential matters and materials. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education High school diploma or equivalent.

Work Experience A minimum of five (5) years of experience in paralegal work, general office support or related area is required.

Out of the 5 years, two (2) years’ experience acquired within an International Organization or in a private law firm is desirable.

Experience with online searching, maintaining, and updating databases is desirable.

Experience in preparing reports, including statistical reports, is desirable.

Experience as an advanced user of Microsoft excel for data analysis and other Microsoft applications is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English and knowledge of French are required.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments are not required to take the new test.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and Organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 13 days ago - Updated 2 hours ago - Source: careers.un.org