Language Programme Team Assistant

Result of Service The Individual contractor will assist in the language programme administration as well as provide training and logistic support to the Language and Talent Development team.

Work Location Nairobi

Expected duration Dates:15th September 2022 - 15th December 2022

Duties and Responsibilities Org. Setting and Reporting The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). The position is located in the Talent Development Unit (TDU) of the Human Resources Management Service (HRMS), Division of Administrative Services (DAS), at the United Nations Office at Nairobi (UNON). TDU provides an extensive range of language and professional training courses for all staff working around the world for UNEP, UN-Habitat and UNON.

The Language Programme Assistant will report to the Language Programme Coordinator, Chantal Fiaferana and the Head of TDU Anouk Paauwe. This contract is on a Part-time basis.

Duties and Responsibilities: Under the supervision of the Language Programme Coordinator and Training Assistant, the team assistants will:

1. Language Programme Administration

1. Compile and Input language student information in the language income spreadsheet i.e. coding blocks, wbse, fund centres etc. 2. Handle language programme registration i.e. receiving registration forms, advising clients on courses, class times and any other course information. 3. Prepare and Post term and class schedules on the bulletin board and noticeboard. 4. Digitize end of term results for all students and prepare language progress reports. 5. Assist the Language teachers to invigilate Interpretation/translator examinations. 6. Conduct and maintain an inventory of all language programme books and materials.

Finance

1. Prepare excel sheets on the language programme income. 2. Produce statistical reports on the language programme income. 3. Follow-up the payment of students. 4. Create a sale receipt system: record all purchase of books, issue receipts and reconciliation of purchase and sales 5. Generate purchases and sales reports.

2. Training Administration 1. Handle administrative arrangements concerning the preparation of workshops, including the management of travel arrangements for participants. 2. Handle communication with participants, trainers and organizers, and logistical preparations for training sessions.

General Administration:

1. Organize and arrange the classroom set-up, ensure each class is well equipped with the required teaching equipment and stationery. 2. Set-up IT equipment for learning. 3. Maintain the training facility ensuring all training rooms are clean and tidy. 4. Keeping regular correspondence to students in case of absence of teachers and follow-up on payment from cash paying students etc. 5. Ensure all language forms are filed in order in their respective learning languages.

Qualifications/special skills Academic Qualifications: High school diploma or equivalent is required. Excel skills and experience is desirable. Experience: Minimum one year experience in administration and/or record management Working knowledge of the United Nations or an International Organization, is an advantage. Language: English Language is a requirement.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.