Knowledge Management Analyst

Contract

This is a IPSA-8 contract. This kind of contract is known as International Personnel Services Agreement. It is normally internationally recruited only. It usually requires 1 years of experience, depending on education. More about IPSA-8 contracts.

Background

UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP’s policy work carried out at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains.

Within the GPN, the Crisis Bureau (CB) guides UNDP’s corporate crisis-related strategies and vision for crisis prevention, response and recovery. The Bureau has the responsibility for support to prevention, crisis response, resilience and recovery work under the auspices of UNDP’s Strategic Plan. Within the CB, the Conflict Prevention, Peacebuilding and Responsive Institutions (CPPRI) Team covers the following thematic/programming areas:

1. Conflict prevention and Peacebuilding
2. Climate Security
3. Preventing violent extremism (PVE)
4. Core government functions and local governance

The field of Preventing Violent Extremism evolves at a fast phase and both effective policy and programming depends on the availability and usability of best practices, lessons learned and disaggregated data to inform current and future initiatives. Within this context, the CPPRI PVE Team has established strong knowledge management and communication mechanisms reflecting a growing need of accessing project-related information for data and evidence-driven decision-making, improving external communication and strategic partnership building. Specifically, these initiatives include the establishment of a PVE knowledge repository and database, data visualisation, a PVE Community of Practice, development of key knowledge products, and hosting global conferences and events to exchange knowledge.

Duties and Responsibilities

UNDP CPPRI is looking to hire a consultant (IPSA-8) for enhancing its global practice on Preventing Violent Extremism, through the leveraging of the portfolio’s knowledge assets to inform stakeholders, support the achievement and communication of programmatic results. The IPSA holder is expected to support internal and external communications and reporting, knowledge generation and management throughout key thematic areas, spanning from MHPSS, climate security, to human rights and the application of behavioural insights to prevent violent extremism.

The objective of the assignment is to support UNDP’s policy and programming on PVE through maintaining a strong knowledge management system, reporting and communication processes. As such, UNDP is looking to hire an IPSA-8 as per the below scope of work. Under the supervision of the PVE Team Leader, the Knowledge Management Analyst is expected to support the following tasks:

I. Coordinate the creation of a UNDP micro-site presenting human-centred peacebuilding alternatives to securitised approaches to violent extremism, including by liaising with the IT team and external providers.

II. Manage the PVE team’s internal information and knowledge systems, such as the project database, Crisis Risk Dashboard, and SharePoint library.

III. Facilitate the collection of relevant data from Country Offices - to support project design, monitoring, reporting, and communication of programmatic results.

IV. Enhance outreach and visibility efforts for PVE through the drafting of thematic briefs, newsletters, blogs, and web stories, also aimed at strategic partnership building.

V. Coordinate the Quality Assurance Process of new publications, including ensuring their compliance with UNDP’s branding rules, and liaising with graphics designers and editors.

VI. Support the coordination of multi-stakeholder events (e.g., practitioner sessions, thematic e-consultations, research launch events), including the drafting and execution of ad-hoc communication plans.

VII. Support the team in ensuring that corporate and Inter-Agency reporting requirements (e.g., ROAR, IATI, SG reports) are met in a timely manner.

Competencies

Skills

• Demonstrated ability to write in a clear and concise manner.
• Demonstrated ability to organise and structure information.
• Demonstrated knowledge on gender and human rights-based approaches.
• Excellent analytical and writing skills demonstrating fluency in English language.
• Demonstrated accuracy and attention to detail.
• Ability to be flexible and respond to changes as part of the review and feedback process.
• Demonstrated ability to meet deadlines and work under changing circumstances.

Core Competencies

• Knowledge of UN, including UNDP terminology, language.
• Demonstrates integrity by modelling the UN’s values and ethics.
• Promotes the vision, mission, and strategic goals of UNDP, and partner organizations.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Excellent understanding of international development issues and of the UN system.

Technical/Functional Competencies

• Knowledge Management: Ability to capture, develop, share and effectively use information and knowledge
• Database Management: Experience in managing and organizing project databases and dashboards
• Research: Knowledge of various programme information for research to provide recommendation to management
• Report drafting: Experience in drafting reports and knowledge products relating to PVE
• Policy: Knowledge of global policy relating to PVE

Prior experience in using UNDP’s online engagement platform “SparkBlue” and in managing Communities of Practice is an asset.

Fluency in English, both written and oral.

Required Skills and Experience

Min. Academic Education

Advanced university degree or equivalent in development cooperation, international relations, political science, social sciences, or other relevant disciplines.

Min. years of relevant Work experience

1 year of experience in knowledge and/or information management is required

The following documents are required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers. A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials