Junior Office Assistant

Contract

This is a G-3 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 3 years of experience, depending on education. More about G-3 contracts.

**OVERVIEW** Post Number : HRM 219 Grade : G-3 Parent Sector : Bureau of Human Resources Management (HRM) Duty Station: Paris Job Family: Human Resources Type of contract : Fixed Term Duration of contract : 2 years Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 19-NOV-2020 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ***(Only candidates who are entitled to work in France may apply to this position)*** **OVERVIEW OF THE FUNCTIONS OF THE POST** Under the overall authority of the Director of Human Resources Management and the immediate supervision of the Executive Assistant of the Director, the incumbent shall provide general office support services to the Office of the Director of the Bureau of Human Resources Management (DIR/HRM). The incumbent shall provide a variety of secretarial and administrative support tasks that contribute to the timely and effective accomplishment of correspondence, documentation production, workflows, retrieval and tracking of information, and administrative transaction initiation. In particular, the incumbent will: - Use standard word processing packages to prepare a variety of general correspondence, reports, tables, charts, etc., in accordance with UNESCO standards and templates. - Review, record, route and/or process mail or other documents, retrieve, gather and structure pertinent background material from various sources; track and monitor follow-up action as required. - Maintain and update filing systems (both paper and electronic) and databases of the unit. - Update and maintain large distribution lists; assemble documents, reports and other materials for global dissemination, where possible using electronic formats; coordinate the provision of external services (e.g. translation, building, IT etc.) when required. - Assist in agenda management and organization of internal/external meetings and events by arranging meeting facilities and equipment, collating documents for participants; assist in making travel arrangements. **COMPETENCIES (Core / Managerial)** Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** ***Education*** - Completed secondary, technical and/or vocational education. ***Work Experience*** - A minimum of two (2) years experience in administrative and/or secretarial tasks. ​​​​​​​ Long Description ***Skills/Competencies*** - Excellent organizational skills. - Excellent drafting skills in French and/or English. - Good interpersonal and teamwork skills. - Good IT skills with proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint, etc.). - Ability to demonstrate discretion and exercise confidentiality. - Ability to demonstrate initiative and flexibility. ***Languages*** - Excellent knowledge of either French or English and good knowledge of the other language. **DESIRABLE QUALIFICATIONS** ***Work Experience*** - Experience in the front-line delivery of services providing a range of secretarial and/or administrative support services. - Experience in general office work in an international environement. ***Languages*** - Knowledge of another official language of UNESCO (Arabic, Chinese, Spanish, Russian). **BENEFITS AND ENTITLEMENTS** UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. For more information in benefits and entitlements, please consult [ICSC website.](https://icsc.un.org/) **SELECTION AND RECRUITMENT PROCESS** Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** UNESCO applies a zero tolerance policy against all forms of harassment. UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States [(last update here)](https://en.unesco.org/careers/geographicaldistribution) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.