Junior Finance Assistant

Contract

This is a SC-4 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-4 contracts.

**OVERVIEW** ------------ Parent Sector : Field Office Duty Station: Harare Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[filter13\]\] Job Family: Administration Type of contract : Non Staff Level : Level 4 Duration of contract : 1 year Recruitment open to : External candidates Application Deadline (Midnight Paris Time) : 16/01/2023 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall delegated authority of the Director/Head of the Office and the direct supervision of the Finance and Administrative Officer, the incumbent is involved in the completion of standard administrative support activities and processes as per UNESCO Rules and Regulations. As a team member, the incumbent provides administrative support services for the Administrative Unit that is, processing transactions, control and maintenance of accounts and databases, and preparation of routine reports, correspondence and administrative documentation. Long Description ---------------- Act as certifying officer up to the authorized level delegated by the Chief Finance Officer (CFO) Draft and prepare routine correspondence, memoranda, and non-substantive reports Assist in the drafting of budgets, expenditure and or statistical reports, or projections Verify supporting documentation, process payment requests, maintain ledger accounts, prepare routine reports, and compile financial data Long Description ---------------- Verify supporting documentation, process payment requests, maintain ledger accounts, prepare routine reports, and compile financial data Advise staff on basic financial procedures, requirements for payments, currency, bank reconciliation and follow up on related matters Input transactions into the enterprise resource planning tools SAP, SISTER etc... Track budgetary levels and alert concerned budget holders to remain within approved limits Produce regular and ad-hoc reports on outstanding commitments, alert team members on issues raised and outstanding payments, timeframes and bottlenecks and ensure follow-up thereon. Long Description ---------------- Assist in the preparation, cost estimation and finalization of assigned budgets and reports Assist in the preparation of VAT claim schedules and clearing the VAT control account Provide administrative support for official travel by ensuring approval in the Office travel plans against the correct/relevant budget code, process travel advances and settle corresponding claims Consolidate and ensure all supporting documentation is available to support cash withdrawal, close off cash advances by verifying the supporting documents reflect the actual use of funds e.g. attendance registers, check in and departure times before settling final payment (acquittals), On an ad hoc basis attend UNESCO hosted events and workshops and ensure all related logistical requirements related to administrative actions e.g., disbursement and recording of DSA paid. UNESCO may assign additional tasks to the contract holder or may modify the above tasks without the contract holder’s consent, provided those tasks are consistent with his/her function as set out above. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Knowledge sharing and continuous improvement (C) Results focus (C) Teamwork (C) Planning and organizing (C) SKILLS AND COMPETENCIES ----------------------- Excellent planning, organizational and coordination skills. Very good analytical and problem-solving skills, good sense of judgement and capacity to support sound financial and budgetary practices. Ability to work efficiently under pressure and deliver under tight deadlines Excellent IT skills (Outlook, Word, Excel, PowerPoint, Data Management, SAP etc.) Willingness to work independently Sense of confidentiality, tact and diplomacy. Excellent interpersonal skills and capacity to work in an intercultural environment **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- Degree in Accounting or Finance or any business related degree Specialized Training in Accounting Finance or Economics, Business Administration **DESIRABLE QUALIFICATIONS** ---------------------------- Professional Accounting Qualification Experience with ERP systems (such as SAP) **APPLICATION PROCESS** ----------------------- **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*