Junior Event Planner

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Application deadline 1 year ago: Thursday 15 Dec 2022 at 00:00 UTC

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Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

In November 2021, the National School for the Training and Improvement of Magistrates (ENFAM) and the UNDP signed the international technical cooperation project BRA/21/010 - Strengthening management and innovation capacities in the actions promoted by ENFAM for jurisdictional promotion effective.

The project aims to develop subsidies (new methodologies, educational actions, studies, research and tools) for structuring, innovation and continuous improvement of the Judiciary, helping in the training and improvement of excellence of State and Federal magistrates and, when possible, of Justice servants, so that they can promote Justice in line with society's expectations.

To achieve its goals, BRA/21/010 has the following lines of action:

  1. Strategy to strengthen and innovate in training and improvement actions for judges, developed and implemented on a pilot basis.
  2. Methodologies for strengthening the production and management of knowledge applied to priorities of Brazilian justice.
  3. ENFAM's technical and management capacity strengthening plan.
  4. Efficient management and knowledge management of the project carried out.

With regard specifically to the axis “Plan to strengthen ENFAM's technical and management capabilities developed”, the project aims to develop actions to strengthen the School's management tools and systems, in line with mapped needs and strategic planning, including application of innovative technologies. In this context, the UN Volunteer will support teaching activities for the development and strengthening of the promotion of educational actions for the Brazilian judiciary.

Initially, the UN Volunteer will develop their activities for 6 months, however, after a good performance evaluation and the renewal of the project, there is the possibility of contract extension.

The expected workload is approximately 6 to 7 hours per day.

Under the direct supervision of UNDP Project Manager, the UN Volunteer will undertake the following tasks:

• Support the organization of ceremonies and special events; • Support in monitoring (receipt and reply) of emails related to educational events/actions; • Assist in monitoring/registration of events on the Zoom platform; • Support in the registration of events and related activities on the EducaEnfam platform; • Assist in the preparation of agendas, attendance records, confirmation of presence, scripts and nominees for educational events/actions; • Sending/follow-up of invitation letters; • Support in the preparation of office materials (invitation letters), programming, among others; • Support On-site monitoring of educational activities (in person or remotely); • Up-to-date organization/maintenance of the register of authorities; • Assistance to the internal and external public in actions related to their work; • Support on organization of travel schedule and/or official visits by managers/faculty/students of ENFAM, observing the proposed schedule; • Help in advising ENFAM's managers/servants in relation to the program of official ceremonies and receptions; • Assist in other activities relevant to the good development of educational actions (before, during and after the events), under supervision demand.

Adaptability and Flexibility, Customer orientation, Commitment and Motivation, Commitment to continuous learning, Communication, Creativity, Ethics and values, Integrity, Knowledge sharing, Planning and Organization, Professionalism, Respect for diversity, Self-Management, Technological awareness and Team work.

event planning / hospitality management; • Experience in following established communication processes; • Proven experience and ability to work inclusively and collaboratively with multiple actors simultaneously; • Have an affinity with or interest in Peace and Justice, volunteerism as a mechanism for sustainable development, development cooperation and the United Nations System; • Excellent organizational skills, attention to detail and flow assurance; • Excellent ability to respond quickly and flexibly to necessary adaptations in flows and processes to better serve the program; • Excellent oral and written communication skills; • Excellent organization and time management; • Fluency of the Portuguese language; • Good typing; • Ease of relationship with authorities, observing due courtesy and hierarchy; • Proactivity; • Knowledge of Office Package and other Microsoft tools (Teams, Planner); • Good personal presentation; • Ease with technology; • Experience and ability in the use of Zoom platform and its tools.

Brasilia is a family duty station and classified A (hardship). The living conditions in Brasilia are good as well as the access to health services. The accommodation facilities are in general good, and the choice is wide. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging their own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan. Brazil is security level 3 (moderate). United Nations Department of Safety and Security UNDSS Brazil advises to exercise a high degree of caution in Brazil due to high levels of serious and violent crime, particularly in major cities. Violent crime as muggings, armed robbery, kidnappings, and sexual assault, is very high. Avoid shanty towns (favelas) in the big cities and if you are attacked or robbed, do not resist. Demonstrations can occur at any time and may turn violent with little or no warning. All United Nations personnel must scrupulously comply with UNDSS procedures and recommendations during their assignment in Brazil. For missions in rural areas or indigenous reservations, special procedures may apply; UN personnel should consult with the local DSS office in advance. Other remarks: Due to the COVID-19 pandemic, initially the activities to be carried out by the selected volunteer will be remote, although he/she must be available to participate in face-to-face meetings at the ENFAM office in Brasília (the Federal capital of Brazil and seat of government of the Federal District) and for the resumption of presential work, when the pandemic situation is normalized.

Added 1 year ago - Updated 1 year ago - Source: unv.org