Junior Administrative and Finance Assistant

Mid Finance & Economy

Overview

Provide support in administration and finance in IOM office in Sfax.

You have:

• High School Degree/Certificate degree, preferably in business administration, or similar domain from an accredited academic institution.
• Bachelor's or Equivalent or Higher degree in business administration or related field with one year of relevant professional experience.
• Fluency in French, Arabic, and English is required (oral and written).
• Experience in administration and technical assistance to executives is an asset.
• Excellent computer skills, especially in MS Office; Experience in Oracle is an asset.
• Capacity to work effectively within a team of colleagues from varied cultures and professional backgrounds.
• Demonstrated ability to communicate clearly and effectively.
• Strong interpersonal & intercultural skills with attention to detail; Team player with integrity.

Contract

This is a G-3 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 3 years of experience, depending on education. More about G-3 contracts.

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

Under the overall supervision of the head of the Resource Management Unit (RMU), National RM Officer and the direct supervision of the Head of Sub Office, the incumbent will be providing support to the IOM office in Sfax in terms of administration and finance requirements, in collaboration with finance, and supply chain unit.

Qualifications

Education

High School Degree/Certificate degree, preferably in business administration, or other similar domain from an accredited academic institution and three years of relevant professional experience; or bachelor’s or Equivalent or Higher degree in the above fields with one year of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in administration and technical assistance to executives an asset

Skills

• Excellent time management skills
• Capacity to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds
• Demonstrated ability to communicate clearly and effectively;
• Strong interpersonal & intercultural skills with an attention to detail;
• Team player; 100% integrity
• Excellent computer skills, especially in MS Office;

• Experience in Oracle is an asset

  Languages

For all applicants, fluency in French, Arabic, and English is required (oral and written).

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

  Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

  Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

   For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Responsibilities

1. Provide clerical support to the finance office on its daily administrative and financial activities
2. provide assistance for the smooth daily running of the administrative functions in a timely fashion, and in accordance with the Mission’s regulations and procedures;
3. Maintain orderly the stamp and signature of the payments received.
4. Prepare & Post accounting transactions to the Office, follow up with relevant staff for the missing documents (if any), and provide general logistic support such as photocopying and scanning documents, vouchers prepared by the unit, etc.
5. Provide support in maintaining an efficient filing & E-filling system for vouchers/financial documentation/receipts and ensure their timely filing & E-filling in chronological order;
6. Provide support in verifying invoices, and supporting documentation and that the goods or services they refer to were duly received or provided in line with IOM financial management rules and procedures before proceeding with payment request;
7. Provide assistance for processing all staff services such as travel, expense claims, document retrieval, etc;
8. Provide support to the finance assistant team in ensuring that proper and systematic completion of all posted payments and other accounting documents according in line with IOM financial management rules and procedures;
9. Assist in organizing and preparing vouchers as needed during audits.
10. Keeping confidentiality matters as defined by the mission’s requirements.
11. Assist the finance assistant in maintaining accuracy in related to financial tracking and record keeping of the daily projects and financial activities.
12. Provide support in preparing financial reporting & Monitoring for the projects so that project commitments and expenditures are tracked according to IOM standards.
13. Assist in timely clearing and follow-up for mission vendor maintenance
14. Assist in monthly and yearly end closures of accounts.
15. Handle sub-office petty cash accounts and ensure all cash posting and supporting documents are complete in line with IOM Financial management rules and procedures
16. Such other duties as may be assigned

Apply now

Potential interview questions

Added 9 months ago - Updated 8 months ago - Source: iom.int