JoRISS Support Associate

Contract

This is a LICA-6 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 6 years of experience, depending on education. More about LICA-6 contracts.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - Job-specific

Jordan Response Information System for the Syria Crisis (JORISS), is an online system that is administered by MoPIC to manage the information related to partnership and funds disbursement for all projects/programmes under the Jordan Response Plan for the Syria Crisis.

Project approval process has been done through JORISS in the past. The approval process entails steps starting from project uploading to JORISS in coordination with partners and obtaining supporting documents. MOPIC then reviews the submissions and verifies comprehensiveness and accuracy, and once confirmed, the submissions are considered as final.

In order to expedite approvals, since 2018 JCO has centralized all the JORISS related tasks and other relevant trouble-shooting functions which require a close consultation with each of the relevant ministries. With this background, UNICEF JCO is hiring a new team member who will handle all the JORISS related processes as well as various day-to-day troubleshooting functions through dialogues and consultations with the concerned government institutions and functions.

UNOPS is providing administrative support to UNICEF in the selection process for this position, and the selected incumbent will be a UNICEF personnel under UNICEF responsibility.

Functional Responsibilities

• Consolidate and review JoRISS data submitted from different programme sections, i.e. WASH, CP, Health& Nutrition, Education, Youth & Adolescents and Social Protection.
• Work closely with UNICEF partners in coordination with relevant programme sections to gather the required project data/information.
• Review the accuracy of project data submitted by partners, working closely with the relevant UNICEF technical specialists, and under their guidance and support.
• Upload UNICEF projects data and other required documents into JoRISS. This requires data entry in addition to supporting documents such as proof of registration and three letters (cover letter, commitment letter, and confirmation letter).
• Address comments which will be provided by MoPIC liaise with MoPIC JoRISS team to address any queries, challenges and suggestions.
• Follow up with the relevant ministries/agencies and SRAD to secure all approval documents required for JoRISS
• Notify implementing partners when JoRISS approval is granted by the Cabinet
• Coordinate the collection of information from various UNICEF programme sections and the Supply section for reporting UNICEF Direct Implementation into ‘Light JORISS’.
• Coordinate the collection of information from UNICEF programme sections for reporting funds transferred to Government ministries through Protocols.
• Coordinate the collection of information from programme sections during the reporting phase. Reporting on progress is required twice a year; July and December.
• Serve as a JORISS contact point, and address queries and issues raised by MoPIC and/or UNICEF programme sections in a timely manner.
• Propose solutions for any problems/challenges which are deriving from the fund transaction from UNICEF to non-government partners.

• Serve as a troubleshooting focal point by addressing other issues internally and externally by collecting information in liaising with MoPIC and/or UNICEF programme sections.

• Compile all the work plan supporting documents required by MoPIC for the work plan approval process (partnership table, registration certificates to implementing partners, etc.).

Key deliverables

• Excel database developed to facilitate all JoRISS data collection from programme sections
• About 40 JoRISS data collected from programme sections i.e. WASH, CP, Health& Nutrition, Education, Youth & Adolescents and Social Protection, accuracy is checked and tabulated into Excel Sheet
• All JoRISS Projects data (about 40 Projects) uploaded in timely manner
• All JORISS supporting documents (certificate of registration, cover letter, commitment letter, and confirmation letter) uploaded.
• Comments from MoPIC on JoRISS submission are addressed
• Comments made by relevant line ministries and agencies are addressed
• Data for UNICEF Direct Implementation is uploaded to Light JORISS
• JoRISS reports uploaded and updated every two months
• Supporting documents for work plan approval required by MoPIC are submitted
• Support for responding to queries (not limited to the fund transaction to CSOs) raised internally and externally are addressed by collecting information in liaising with the government entities and/or UNICEF programme sections.

Reporting requirement

• Progress report is required on daily (during the busy period) or weekly basis throughout the contract period
• Monthly progress report is required prior to monthly installment
• Key performance indicators:

1. # and % of JoRISS projects uploaded from different programme sections (Target - about 40 projects (or 100% of UNIVCEF projects) are uploaded)
2. # and % of JoRISS approved projects are reported (Target - about 40)
3. Excel database for JORISS uploading and reporting developed and updated regularly
4. UNICEF Work Plan 2021 supporting documents are prepared and submitted to MoPIC for approval purpose
5. # of problems and/or issues (not limited to the fund transaction to CSOs) raised internally and externally are addressed in timely manner

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Functional competencies

• Technical competency
• Drive for results
• Analytical
• Reliable and able to work under pressure
• Capable of working in a multi-national/cultural environment
• Excellent communications skills
• Strong organizing ability
• Flexibility
• Ability to learn
• Initiative

Education/Experience/Language requirements

• A High school degree is required. A Bachelor degree would be an asset and may substitute for some of the required years of experience.
• Minimum 5 years of professional experience in data management, M&E and development work and experience in working with government counterparts and CSO’s is required.
• Computer skills ( Word, Excel, PowerPoint …etc)
• Knowledge of operating management information systems and data analysis. Familiarity with JoRISS is a strong asset.
• Excellent interpersonal and communication skills: the ability to successfully and effectively liaise with people in a wide range of functions in a multi-cultural and stressful environment.
• Fluency in both English and Arabic is required.

Contract type, level and duration

Contract type: ICA Contract level: Local ICA Support level 6 Contract duration: 12 months (with a possibility of renewal)

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.