Japanese Funds-in-Trust Coordinator

Contract

This is a Consultancy contract. More about Consultancy contracts.

Request to submit a written proposal for a work assignment with UNESCO Dear Sir/Madam, UNESCO is inviting written proposals from Individual Consultants for the work assignment described below. Your written should comprise: (a) A Technical Proposal consisting of: - an up to date curriculum vitae, and - an approach and methodology for the assignment, a workplan and comments on the Terms of Reference if any (in brief). (b) The amount to be charged for the assignment, which should be quoted in US dollars only. Please show any travel costs separately. **OVERVIEW** ------------ Parent Sector : Field Office Duty Station: Jakarta Job Family: Programme Coordination Type of contract : Non Staff Duration of contract : From 7 to 11 months Recruitment open to : External candidates Application Deadline (Midnight Paris Time) : 14-Feb-2022 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism Your proposal and any supporting documents must be in English. UNESCO places great emphasis on ensuring that the objectives of the work assignment, as described in the Terms of Reference, are met. Accordingly, in evaluating the proposals for the assignment, attention will focus first and foremost on the technical elements. From those proposals deemed suitable in terms of the criteria in the Terms of Reference, UNESCO shall select the proposal that offers the Organisation best value for money. Your proposal should be submitted by e-mail no later than 14 February 2022. E-mail proposals should not exceed 5MB. The e-mail address is: [email protected] It is the individual’s responsibility to ensure that his/her proposal is received by the deadline. Thank you for your interest in this UNESCO assignment; and we look forward to receiving your proposal. Hans Thulstrup Senior Programme Specialist UNESCO Office, Jakarta Long Description ---------------- Terms of Reference Job Title : Japanese Funds-in-Trust Coordinator Contract type : Individual Consultant Contract Level : Junior Contract period : starting March 2022 for 10 months Duty Station : Jakarta, Indonesia I. Duties and Responsibilities Under the overall authority of the Director of UNESCO Jakarta Office and direct supervision of the Science Coordinator, and in close cooperation with the Programme Specialists and staff of the other Science units of the Office, the incumbent shall: 1.1. Coordinate and assist the “Funds-in-Trust Science Programme on Global Challenges in Asia and the Pacific Region” funded by the Japanese Government (JFIT/Science). The consultant will be responsible for: 1\) Liaising with different units of UNESCO Jakarta Office, UNESCO headquarters and field offices, and the Intergovernmental Oceanographic Commission/Sub- Commission for the Western Pacific (IOC/WESTPAC) Secretariat to ensure the development and smooth implementation of individual projects and inter-sectoral activities related to JFIT/Science activities; 2\) Maintaining close contact with donor institutions in the Japanese government, and provide reports and information to them in a timely manner at their request; 3\) Liaising, as necessary, with other partners such as government counterparts and project partners, and National Commissions for UNESCO, partners in Japan and other countries in Asia and the Pacific region; Long Description ---------------- 4\) Providing administrative and financial assistance and advice, including assistance in the provision of oversight of all administrative and financial matters concerning JFIT-funded projects in line with UNESCO’s administrative rules and regulations; 5\) Working with the Science units of the Office in the planning, development, implementation and monitoring of JFIT/Science projects including the writing of the background papers and providing technical support and advice as necessary; 6\) Monitoring the implementation rate and communicating it with the project officers, also facilitating timely discussions with the donor to get approval, if necessary, on possible re-programming of project activities and budgets; and 7\) Promoting the visibility of JFIT/Science, through regular contributions to the UNESCO Jakarta Office’s website, office brochures, annual reports and other promotional materials. 8\) Follow up to the JFIT Annual Review Meetings. The consultant will be responsible for coordinating the development of meeting reports, note keeping and following up on recommendations and action points. 1.2. Deliverables for this task: Monthly progress report: a) the achievements, implementation/progress and pending activities for the effective implementation of the JFIT/Science programme; b) overview of JFIT/Science projects, their implementation status, budget and time lines; Long Description ---------------- c) list of newly developed project proposals and their status; work done on partnerships and regional coverage of the programme d) Communication materials (brochures, annual reports, etc.) on the JFIT projects and JFIT/Science programme, including an update for the UNESCO Jakarta website. 2.1. Following up to the JFIT Annual Review Meetings. The consultant will be responsible for coordinating the development of meeting reports, note keeping and following up on recommendations and action points. 2.2. Deliverables for this task: 1\) draft report of the JFIT Annual Review Meeting (which includes meeting minutes, list of participants, list of resolutions, and follow-up points), to be completed after circulation within UNESCO Office, Jakarta, within seven working days after the meeting; 2\) a final report of the JFIT Annual Review Meeting (which includes all meeting documents, and revised after input from all participants including MEXT and others) by one month after the meeting at the latest; 3\) Draft minutes for all meetings to be prepared and circulated within five working days after the meeting at the latest. Short Description ----------------- II. Reporting and deliverables: a) Monthly report on the advisory services provided b) A final report, together with minutes, other meeting documents, and communication materials, to be submitted by end of contract. III. Working conditions and schedule: The position will be based in UNESCO Jakarta office, however COVID related travel restriction may impact freedom of movement and this consultancy may ultimately be home based i.e successful candidate may be required to telecommute and perform the contractual duties and responsibilities remotely Working hours shall be the normal working hours of the duty station (40 hrs/week, Mondays to Fridays). **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). IV. Qualifications • A Master or PhD degree preferably in natural science or social science related to ecology, sustainable development and/or natural resource management • A minimum of 3 years working experience in projects implementing sustainable development and/or natural resource management (preferably within the context of a UN organization) • Proven experience in proposal writing and reporting, and of raising funds • An aptitude for team work as well as a collaborative and patient disposition • Proficiency in English. Knowledge of Indonesian and the willingness to make efforts to communicate in Indonesian with many government and non-government partners is an asset • Willingness to travel and engage with other countries in the Asia Pacific Region, particularly Timor-Leste, Vietnam and the Philippines V. Supervisory arrangements The Consultant will operate under the overall supervision of the Director, UNESCO Office, Jakarta, and direct supervision of the Senior Programme Specialist for Natural Science. VI. Facilities to be provided by UNESCO • UNESCO email address **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- "UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts." "UNESCO does not charge a fee at any stage of the recruitment process".