Interview note taker

Result of Service Upon completion of the interviews, the individual contractor will deliver a quality interview report in a timely manner, as decided with the recruiting office.

Work Location Home based

Expected duration 9 months

Duties and Responsibilities BACKGROUND

Recruitment and hiring of staff are the most important human resource management activities. Each recruitment process and decision represents a major investment of organizational resources, constitutes a long-term asset and is a direct reflection on the organization’s reputation. Each appointment affects the performance of offices and defines OCHA’s credibility with stakeholders. Competency based interviewing is one of the ways OCHA assesses staff to fill vacancies across OCHA. This procedure is designed to ensure a competitive selection process for our rotational vacancies by establishing uniform selection procedures across the organization. All recruitment and selection processes in OCHA are defined by some principles such as competition, fairness, professional rigor and objectivity, transparency and accountability. Since the implementation of OCHA’s People Strategy in April 2018, the Executive Office of OCHA has been handling a high volume of recruitments and conducting a series of interviews, and HR representatives require extra support with the report writing while overseeing the interview process.

Individual Contractor contracts issued are based on an international competitive process carried out by the Executive Office of OCHA (EO/OCHA). This Contract is a written agreement between the Contractor and OCHA that is established for specific services at prescribed prices or pricing provisions for a 9 work-months in any period of 12 consecutive months irrespective of the cumulative months of actual work, with no legal obligation to order any minimum or maximum quantity.

SCOPE OF WORK

The Contractor will be responsible for the following key deliverables:

a. Takes objective and clear notes identifying strengths and weaknesses of candidates as measured against articulated competencies.

b. In consultation with the HR representative of EO/OCHA on the interview panel, drafts the interview report in a concise and fluent manner, according to standard guidelines which will be shared with the Individual Contractor prior to the first interview.

c. Prepares the interview report on a standard template at the end of each interview session, which will be circulated to panel members for review and comments.

d. Coordinates edits/changes to the interview report; submits final report to the HR Representative of EO/OCHA.

e. Other related duties as assigned.

The Contractor will work in close consultation with the designated HR Representative. The deliverables will be closely monitored to ensure timeline and strategy plan remain on schedule.

The Contractor shall disclose any perceived or actual conflict of interest on any panel they are assisting with.

Qualifications/special skills Academic Qualifications: An academic degree in human resources management, business or public administration, social sciences, education or related area. Prior experience in taking and transcribing notes is required. Experience producing interview reports is desirable. Strong listening, comprehension, writing and editing skills is desirable. Maintains high degree of accuracy and attention to detail is desirable. Availability to work flexible hours (may include early morning or evening hours) is desirable.

Languages Fluency in English is required. Fluency in French is desirable.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.