Internship to support the Administration Section, Kenya Country Office, Nairobi

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Security!

The purpose of the UNICEF internship programme is to provide a framework by which students pursuing or having recently completed a tertiary education are assigned to UNICEF offices to enhance their educational experience through practical work assignments; to expose them to the work of UNICEF, and to provide UNICEF offices with the assistance of qualified students or recent graduates specialized in various professional fields.

How can you make a difference?

Conference and Travel Support

• With the supervisor's support, review Travel Authorization and submit for posting and further submission to finance for payment.
• every week, generate the report on open Travel Authorizations for the office, review and share it with the respective travelers.
• Provide support on sourcing, booking, and confirmation of events and conferences to the focal persons and subsequently follow up on involvement.
• Support in following up on quality checks and acceptance procedures for all meetings booked under UNICEF.
• Generate a database for information on the vendors in use against the valid long-term agreements (LTA) issued to them.
• Support in responding to queries from staff or vendors on the phone and by email while looping in the supervisor.

Invoice Processing and Reconciliation

• Assist in tracking, reviewing, and payment processing of all Administration vendor invoices.
• Communicate with vendors and clients on phone and by e-mail throughout the payment process.
• Maintain updated ledgers on the status of all pending invoices payments.
• Follow up and investigate slowly approved invoice payments.
• Support in reviewing and updating existing invoice processing procedures.
• Bring to the attention of the supervisor any unpaid invoice or any delay in invoice payment.
• Keep track of Valid POs for Transport services and alert the focal person of the status of the funding held against the contracts issued.

To qualify as an advocate for every child you will have

To be considered for the internship, applicants must meet the following requirements:

• Enrolment in a degree programme in an undergraduate or graduate school, or recent graduates. Preferred area of study includes- Business Administration, Business Management, Accounting, Finance, and/or related areas.
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.
• Proficiency in at least one of UNICEF’s working languages: English, French, or Spanish, and fluent in the working language of the office of assignment.
• Strong academic performance as demonstrated by recent university or institution records.
• Have no immediate relatives (e.g., father, mother, brother, sister) working in any UNICEF office; and have no other relatives in the line of authority to which the intern will report to.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS) underpins everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are. (1) Builds and maintains partnerships(2) Demonstrates self-awareness and ethical awareness(3)Drive to achieve results for impact(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to including everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF’s active commitment to diversity and inclusion is critical to delivering the best results for children.

Remarks

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Conditions

• By UNICEF's guidelines, all interns must receive a stipend.
• There is no expectancy of employment at the end of the internship
• UNICEF will not be responsible for costs arising from accidents and/or illness incurred during the intern's service, whether on or off UNICEF premises. Therefore, the selected candidate must provide proof of enrollment in a health/accident plan before starting his/her work. If accepted, the intern will be required to provide a copy of health insurance coverage and to fill out the relevant UNICEF forms on conditions regarding service as an intern
• Interns are responsible for obtaining a visa for the internship's duration as applicable. UNICEF may provide relevant documents such as proof of internship
• Interns may take up to 2.5 days per month off work for any reason, including for medical reasons
• Interns shall observe all applicable rules, regulations, instructions and procedures, and directives of UNICEF.

How to Apply Interested candidates should apply online using the button below. As part of their application, candidates should provide: 1. A cover letter that specifies how you meet the desired competencies, technical background, and experience (no more than 2 pages) 2. A short CV (no more than 4 pages) 4. 3 Referees.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.