Internship - Information Management, Operations Management Support Office, Homebased for HQ Rome

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Remote Internship - Information Management

Operations Management Support Homebased for HQ Rome, Italy

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. We are currently seeking to fill an intern position in the Operation Management Support Office (OMS), home-based.

BRIEF DESCRIPTION OF THE DIVISION:

OMS plays a key role in supporting the Office of the Chief of Staff, as well as the regional bureaux and country offices, across a series of core and cross-cutting operational themes. Including: 1. Programme Review and Approval Process; 2. Regional Bureaux and Country Offices Support; 3. Participation in Executive Director Meetings; 4. Preparation of Operational and other Reports;5. Facilitate the departmental engagement for the finalization and implementation of internal and external audit recommendations to Regional Bureaux and country offices, as well as monitor the implementation of evaluation recommendations for External Audits on RBs/COs; among others

GENERAL INFORMATION

Title of Post: Internship

Supervisor: Programme Policy Officer

Unit: Operations Management Support, OMS

Country: Rome, Italy

Duty Station: Home-based for HQ Rome

Duration of internship: 8 months

Expected Start Date: 03 July 2023

DUTIES AND RESPONSIBILITIES

Under the direct supervision of the Programme Policy Officer, the candidate will perform the following duties:

• Support information and data gathering for OMS lead initiatives;
• Participate in meetings as relevant;
• Support the preparation of Notes for the Records and brief reports;
• English proofreading and formatting documents;
• Support excel-based automation processes;
• Any other business as requested

QUALIFICATIONS AND EXPERIENCE

• Currently enrolled in an undergraduate or graduate programme in Development Studies, International Relations, Politics, Gender or any other relevant Social Sciences discipline, from a recognize university or recently graduated from an undergraduate or graduate programme (within six months prior to the application to the internship programme) from a recognized university.
• University course attendance in the past 12 months.
• Proficiency in MS Office (Word, Excel, Power Point, Outlook)
• Sound analytical and data collection skills;

KNOWLEDGE & SKILLS:

• Ability to plan and organize work with reasonable supervision;
• Ability to work under pressure and meet deadlines;
• Initiative, enthusiasm, and flexibility with excellent interpersonal skills

WORKING LANGUAGES

• Excellent written and spoken English is required (Level C minimum);
• Proficiency and/or fluency in French and Arabic is desirable.

SUPERVISION (Level/Methods of Supervision)

Under the direct supervision of the Programme Policy Officer, the incumbent will be provided with close mentoring, guidance, and technical supervision. OMS Deputy Director will be the second-level supervisor. Through an induction package – including face-to-face sessions and written documents - the volunteer will rapidly become a productive member of the team.

TRAINING COMPONENTS

Throughout their assignment, WFP interns have access to an industry-leading learning platform, weLearn. Depending on opportunities and availability of funds, he/she may participate in WFP workshops or seminars, as appropriate.

LEARNING ELEMENTS

At the end of the assignment, the Intern should:

• Understand WFP’s mandate and have a sound knowledge of the work performed worldwide;
• Have developed basic skills for Information Management

OTHER RELEVANT INFORMATION

VA Reference no: 639311

Closing Date: 11 April 2023 at 11:59 pm Rome time (GMT + 1)

TERMS AND CONDITIONS:

• Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.
• WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
• WFP will reimburse travel ticket for candidates who are nationals of developing countries and are pursuing their studies in their home country.
• WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.
• Candidates who bear any of the following relations to WFP staff members are not eligible to apply: sons, daughters, brothers or sisters.

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Saving Lives

Changing Lives