Internship - Finance Contribution Accounting and Donor Financial Reporting Branch, Rome, Italy

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

Internship – Finance

Contribution Accounting and Donor Financial Reporting Branch (FINC)

Corporate Finance Division

HQ Rome, Italy

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. We are currently seeking to fill an intern position in the Contribution Accounting and Donor Financial Reporting Branch (FINC) of the Corporate Finance Division, based in Rome, Italy.

BRIEF DESCRIPTION OF THE DIVISION

FINC is responsible for ensuring accountability to donors on the utilization of contributions and to support financial management through the accounting for contributions, project analysis and reporting. The objectives of the Branch are to (i) ensure timely and accurate reporting to donors, (ii) improve financial management in accounting for contributions, income and expenditures and (iii) support the financial management of projects.

The Branch foresees increase in volume of verification exercises and requires temporary support in the form of an intern to augment its current capacity while bringing in a new idea and way of thinking to the Branch. The intern will work under the supervision of the Finance Officer.

GENERAL INFORMATION

• Title of Post: Internship
• Supervisor: Finance Officer
• Unit: Contribution Accounting and Donor Financial Reporting Branch (FINC)
• Country: Italy
• Duty Station: Rome [Remote internship may be considered]
• Duration of internship: 8 months
• Expected Start Date: 01.10.2023

DUTIES AND RESPONSIBILITIES

The intern will have the following responsibilities to support on financial reporting and verification:

• Assist in monitoring and analyzing EC contribution receivables.
• Assist in preparing specialized financial reports to EC in compliance with donor agreements including financial analysis.
• Assist in extracting financial data from various sources and conducting necessary reconciliation.
• Assist in supporting EC verification by providing with financial information as requested.
• Assist in reviewing draft write-off/ decision memos and validating the contents.
• Assist in processing of refunds/write-offs/write-downs including clearance of EC contribution receivables.
• Assist in updating Status of Production (SOP) and reconciling with PPR database regularly.
• Assist in automation activities to enhance template report and simplification.
• Propose innovative idea and input in simplifying the reporting process.
• Assist in applying the best model to a new or other existing reporting streams.
• Perform any other duty as required.

QUALIFICATIONS AND EXPERIENCE

• Currently enrolled in an undergraduate or graduate programme from a recognized university OR recently graduated from an undergraduate or graduate programme (within six months prior to the application to the internship programme) from a recognized university;
• University course attendance in the past 12 months.

KNOWLEDGE & SKILLS

Ability to review a variety of data, identify data discrepancies, accuracy and attention to detail in preparation of reports, advanced Excel and data processing skills, accounting and/or finance related working experience.

WORKING LANGUAGES

Excellent written and spoken English is required (proficiency/level C).

SUPERVISION (Level/Methods of Supervision)

Under the direct supervision of Finance Officer.

TRAINING COMPONENTS

Throughout their assignment WFP interns have access to an industry leading learning platform, weLearn. Depending on opportunities and availability of funds, he/she may participate in WFP workshops or seminars, as appropriate.

LEARNING ELEMENTS

At the end of the assignment, the Intern should:

• Understand the FINC roles and functions in the entire contribution life cycle.
• Be able to analyze data, prepare donor financial reports and financial information for verification.
• Contribute to automation/ digitalization initiatives in the EC reporting.

OTHER RELEVANT INFORMATION

• VA Reference no: 829327
• Closing Date: 20 September 2023 at 11:59pm Rome time

TERMS AND CONDITIONS:

• Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.
• WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
• WFP will reimburse travel ticket for candidates who are nationals of developing countries and are pursuing their studies in their home country.
• WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.
• Candidates who bear any of the following relations to WFP staff members are not eligible to apply: sons, daughters, brothers or sisters.

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Saving Lives

Changing Lives