Internship at DFAM Istanbul of UNICEF Turkey
Contract
This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, a fair chance
How can you make a difference?
UNICEF offers the opportunity for interns, talented university students, to gain valuable professional experience while being exposed to UNICEF's work. At the same time, UNICEF benefits from working with interns as they are a significant asset, providing updated academic knowledge, technical know-how and other valuable skills to the organization.
The Admin Intern will support the UNICEF Istanbul office in premises-related work, drafting presentations, combining Excel documents, creating an online filing system under SharePoint, receiving guests from reception, booking common meeting rooms for meetings, drafting meeting minutes, and obtaining permission from building management for any necessary repairs or renovations. The intern will gain valuable experience in administrative tasks a UN agency context.
The Admin Intern will support the UNICEF Istanbul office in premises-related work, drafting presentations, combining Excel documents, creating an online filing system under SharePoint, receiving guests from reception, booking common meeting rooms for meetings, drafting meeting minutes, and obtaining permission from building management for any necessary repairs or renovations. The intern will gain valuable experience in administrative tasks a UN agency context.
- Assist in maintaining office premises, ensuring that they are clean, and in good condition.
- Obtain all necessary permissions and permits from building management for the repairs or renovations on a timely manner.
- Create visually appealing and professional presentations for various meetings and events.
- Conduct research and gather data to create informative and engaging presentations.
- Edit and format existing presentations as needed.
- Combine and organize data from multiple Excel documents into one comprehensive document.
- Ensure that data is accurate and up to date.
- Use advanced Excel functions to analyse and visualize data as needed.
- Create an organized and user-friendly online filing system using SharePoint.
- Work with other team members to ensure that the system is accessible and useful.
- Register, greet and welcome guests visiting the UNICEF Istanbul office.
- Ensure that guests are signed in and directed to the appropriate person or meeting.
- Maintain an accurate and up-to-date schedule of common meeting rooms.
- Assist in booking common meeting rooms for meetings and events.
- Ensure that meeting rooms are properly set up and equipped for the meeting.
- Attend meetings and take accurate and detailed minutes.
- Draft meeting minutes and distribute them in a timely manner.
- Ensure that meeting minutes are accurate, complete, and in line with UNICEF standards.
Duty Station: Istanbul
Supervisor: Administrative Officer
Duration: 3 months
Stipend: In accordance to UNICEF's guidelines, interns will be paid a nominal stipend per month. There is no expectancy of employment at the end of the internship.
Insurance: UNICEF will not be responsible for costs arising from accidents and/or illness incurred during the intern's service, whether on or off UNICEF premises. Therefore, the selected candidate must provide proof of enrolment in a health/accident plan prior to start his/her work. If accepted, the intern will be required to provide a copy of health insurance coverage and to fill out the relevant UNICEF forms on conditions regarding service as an intern.
To qualify as an advocate for every child you will have…
- Be enrolled in an undergraduate, graduate or Ph.D. degree programme or have graduated within the past two years - Applicants must be at least 18 years old.
- To be fluent in English, with strong writing skills. Additionally, fluency in another official and working language of the UN would be an asset.
- To have excellent academic performance as demonstrated by recent university or institution records.
- Additional consideration will be given for any past experience in related fields
For every Child, you demonstrate...
UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
UNICEF competencies required for this post are... (1) Builds and maintains partnerships(2) Demonstrates self-awareness and ethical awareness(3)Drive to achieve results for impact(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others.
[add the 8th competency (Nurtures, leads and manages people) for supervisory role]
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Remarks:
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable [Insert candidates from targeted underrepresented group]are encouraged to apply.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.