International Project Management Consultant

Overview

Support WHO Country Office in Ukraine with program management and resource mobilization activities.

You have:

• Bachelor’s university degree in information management, social science public health, business administration, or related field.
• 5 years of experience in knowledge management, SOP development, or process improvement.
• Experience working with international organizations, particularly in health systems or humanitarian settings.
• Fluency in oral and written English.
• Strong performance management cycle skills and solid knowledge for international norms and standards for report writing.
• Demonstrates strong written and verbal communication skills to effectively prepare briefs, proposals and meeting documentation.
• Understands the principles, processes and quality standards for developing donor proposals, concept notes and briefing materials.
• Demonstrates understanding of ethical considerations related to donor communication, data handling and programme information.

..Purpose of consultancy

The consultant will support the WHO Country Office in Ukraine in strengthening programme management and resource mobilization by assisting with proposal and concept development, donor engagement, tracking of funding opportunities and agreements, and monitoring of programme implementation progress.

Background

Reporting directly to the Programme Management Specialist (PMU Lead), the consultant will support a range of strategic planning, programming, and resource mobilization activities. To ensure overall efficiency and effectiveness in programme management, the consultant will assist the Health Systems Lead in coordinating the development, implementation, and monitoring of strategic plans across the office and the WHO operational plan. This includes supporting the identification, organization, and tracking of activities and resources required for the WHO Country Office in Ukraine to continue fulfilling its role as the lead technical authority in health.

The consultant will liaise with the Programme Management Specialist to support proposal drafting, reports writing and preparing of presentation materials as required within PMU, these tasks also include internal and offline agreement routing and clearances.

The consultant will work in close collaboration with Country Office teams and relevant technical leads to perform assigned duties and ensure coherent and timely delivery.

The consultant will report regularly to the Programme Management Specialist (PMU Lead) throughout the assignment.

Deliverables

Deliverable 1 – Proposal and Concept Development Contribute to the drafting and/or revision of at least 6 strategic engagements to be used by the PMU lead, technical team leads and WR for external engagement with WHO partners (e.g. donor briefs, concept notes and/or funding proposals), to enable country office timely submission to internal and external entities, alignment with WHO standards, and consistency with WHO’s partners requirements. Due date: Throughout the consultancy period, as per agreed timelines with the supervisor and technical focal points. Deliverable 2 – Donor Engagement and Reporting Support Coordinate and document at least 6 donor meetings or consultations, preparing talking points, background notes, and follow-up summaries within five working days after each engagement. Due date: Within five working days after each event. Deliverable 3 – Resource Mobilization Knowledge and Tracking Maintain an updated pipeline and results tracker for all ongoing proposals and funding agreements. Prepare and submit two analytical summaries (mid-year and end-of-year) capturing funding secured, funding gaps, and donor engagement trends. Due date: Mid-year summary by month 6; final summary by month 11. Deliverable 4 – Activity and Progress Tracking Maintain and update a project implementation tracker on a monthly basis (11 updates total), including concise progress summaries on completed activities, achieved outputs, and pending actions related to the Reforms Teams. Due date: Monthly, by the 5th working day of each month.

Qualifications, experience, skills and languages:

Educational Qualifications:

Essential: Bachelor’s university degree in information management, social science public health, business administration, or related field. Desirable: Master’s degree in information management, social science public health, business administration, or related field.

Experience:

Essential:

• 5 years of experience in knowledge management, SOP development, or process improvement.
• Experience working with international organizations, particularly in health systems or humanitarian settings.

Desirable:

Experience working with WHO or other UN agencies

Skills/Knowledge:

Essential:

• Has strong performance management cycle skills and solid knowledge for international norms and standards for report writing.
• Communication & Engagement: Demonstrates strong written and verbal communication skills to effectively prepare briefs, proposals and meeting documentation; able to engage constructively with donors, partners and internal stakeholders using clear and professional messaging.
• Resource Mobilization & Proposal Development: Understands the principles, processes and quality standards for developing donor proposals, concept notes and briefing materials, ensuring alignment with WHO technical guidance and donor expectations.
• Ethics & Confidentiality: Demonstrates understanding of ethical considerations related to donor communication, data handling and programme information; consistently safeguards confidential information and follows WHO standards, values and protocols.

Desirable:

Familiarity with WHO Programme, Planning and Reporting Processes: Knowledge of WHO operational planning, resource mobilization and donor reporting mechanisms, including use of internal collaboration platforms and documentation standards.

Languages and level required:

Essential: Fluency in oral and written English.

Location

Off-site: Home-based

Travel

The consultant is not expected to travel

Remuneration

Contract total value: 44400 USD Monthly rate, daily rate and numbers of the days: 7400 USD per month, 20 working days per month Consultant pay band range: A band Terms of payment: the payment will be on a monthly basis after provision of Technical Report and approval from Responsible Officer

Expected duration of contract

Target Start Date: 1 July 2026 Target end date: 31 December 2026 Contract Duration (Years, Months, Days): 6 Months

Additional Information:

• This vacancy notice may be used to identify candidates for other similar consultancies at the same level.
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• For information on WHO's operations please visit: http://www.who.int.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits workforce regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. The WHO is committed to achieving gender parity and geographical diversity in its workforce. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply for WHO jobs. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter (https://www.who.int/about/who-we-are/our-values) into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority.
• WHO shall have no responsibility for any taxes, duties, social security contributions or other contributions payable by the Consultant. The Consultant shall be solely responsible for withholding and paying any taxes, duties, social security contributions and any other contributions which are applicable to the Consultant in each location/jurisdiction in which the work hereunder is performed, and the Consultant shall not be entitled to any reimbursement thereof by WHO.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].
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Added 2 hours ago - Updated 1 hour ago - Source: who.int