International Management Coordinator (Maternity cover)

Contract

This is a DRC - National contract. More about DRC - National contracts.

Danish Refugee Council is looking for an ambitious and service minded maternity cover to the position of Management Coordinator for DRC´s Headquarters, Copenhagen.

Who are we?

You will join the Management Support Team currently working in DRC’s Programme, Policy and External Relations Department (PPE) consisting of you and one colleague and supporting a department of approximately 200 colleagues. By June 2023, the Department for Programme, Policy and External Relations will be split into two separate departments: the Department for Strategy, Programme & Learning and the Department for Partnerships, Advocacy and External Relations. The management coordinator will support this transition in both departments, but will be anchored in the Department of Partnerships, Advocacy and External Relations. If you enjoy working with organizational change, thrive when being in the eye of the storm and if you find it interesting to closely follow management’s global responsibility work, you will enjoy the international management coordinator position.

About the job

You will perform a variety of tasks to support the Executive Director for Partnerships, Advocacy and External Relations in her overall leadership and management responsibilities, and to support coordination and communication in and across the departments at large. This includes, but is not limited to:

• Help management to plan, initiate and coordinate strategic priorities, annual processes and workstreams across the departments and the overall organisation.
• Prepare high-quality analyses, agendas, memos and decision-making materials for management meetings.
• Follow up on selected actions, support change initiatives, and be the proactive coordinating body on implementation of management decisions in the department and across departments.
• Ensure documentation and information management of management decisions and organisational processes.
• Develop and lead internal communication initiatives in the departments and support communication across DRC.
• Develop Power Point presentations and general communication material for the Executive director to use both internally and externally.
• Act as technical super user and coordinator for SharePoint Intranet, including maintenance of internal communication.
• Plan and execute meetings and conferences.
• Respond to ad hoc requests across the department.
• Various administrative tasks.
• In addition, you will be responsible for and engaged in cross-departmental priorities and work processes, as required. The job includes the possibility to participate in and drive cross-cutting projects within different areas.

About you

To undertake this role, we expect you to have strong generalist competencies, but above all a service minded,

structured, and proactive nature. You should be able to establish oversight, take initiative, and be comfortable providing flexible support according to management needs.

Competencies of the successful applicant:

• Highly independent self-starter.
• Good understanding of support needed to drive management work and support management accountabilities at senior levels.
• Excellent coordination and communication skills – both oral and written.
• Excellent interpersonal skills, a helpful and flexible attitude, and an ability to work as part of an interdisciplinary and multicultural environment.
• Excellent analytical and organisational skills.
• Ability to balance competing priorities, work under pressure and carry out tasks in a structured and systematic manner.
• Excellent Office 365 skills.
• Experience/interest in working with digital solutions for communication and collaboration.
• Experience in driving organisational change and/or strategic processes and projects is a strong asset.
• Interest in and flair for budgeting and administration is an asset.

Required

• Academic degree (bachelor or masters).

• Experience within large, global companies or organisations.

• Excellent English language skills – written and oral.

All employees should master DRC's core competencies: Communicating, Taking the lead, Collaborating, Striving for excellence and Demonstrating integrity.

We offer

Contract length: 10 months with possibility of extension

Workplace: Borgergade 10, Copenhagen

Start date: 01.05.2023 or as soon as possible

End date: 01 March 2024

The position is temporary as it is a maternity cover.

Salary and conditions will be in accordance with the agreement between DRC and AC. The position is at “Fuldmægtig” level. This is a national position for which local terms and conditions apply.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. A****pplications sent by email will not be considered.

Closing date for applications: 16 April 2023 Due to the urgency to fill the position, please note that you need to have the right to work in Denmark

Further information

For questions regarding the vacancy please contact Maja Vidø Mortensen at maja.mortensen@drc.ngo

For further information about the Danish Refugee Council, please consult our website drc.ngo.