International Consultant -Programme Policy Officer (Head of Partnership) - P3 Equivalent

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. In Ethiopia, WFP provides food assistance to 4 million people, through life-saving food secururity and nutrition assistance, school feeding, as well as resilience building activities, in partnership with 47 partners, including both NGOs and government partners.

We are seeking to fill a position of the Head of Partnership management team who will be responsible in managing NGO and government partnerships engagement processes as well as programme budgets that support the implementation of WFP’s Country Strategic Plan activities. This position will supervise 4 staff members, and is a key strategic position in ensuring programme partnership engagement processes are in compliance with corporate standards.

JOB PURPOSE

To design and manage programmes of moderate size or complexity that effectively meet food assistance needs, or contribute to policy formulation and/or provide technical advice or oversight on programme strategy and implementation.

KEY ACCOUNTABILITIES (not all-inclusive)

• Partnerships and Coordination

  1. Lead and manage partnership engagement processes with the aim of ensuring that latest corporate standard and templates on partnership engagements are used. Propose Regional and HQ on the need for any new/revised procedures and practices on partnership engagements required at Ethiopia Country Office.
  2. Guide and advise the Head of Programme and Activity Managers regarding engagements with partners supporting WFP Ethiopia to deliver the assistance, including liaison with HQ Partnership and Legal units, as necessary, on appropriate contractual relationships with such actors.
  3. Lead the partnerships performance reviews process at the Country Office and implement CP management activities that align with the needs for WP Ethiopia.
  4. Lead the Country Office on the use of the UN Partner Portal to ensure the office follows the NGO Corporate Guidance, in coordinating with UNHCR, UNICEF and UNFPA focal points on this effort. Provide the necessary guidance to the Cooperating Partners and provide feedback to the RBN/HQ on UNPP use.

• FLA/MOU Planning and Implementation

  1. Lead the execution of the partnership contracting processes for all CSP activities.
  2. Lead the development of different tools, guidelines, and SOPs that can address audit recommendations and implementation of IRM and NGO guidance recommendations.
  3. Manage and analyse potential risks in CP engagements and recommend risk mitigation measures for Management’s consideration.
  4. Be responsible in the issuance of Expression of Interest, Request for Proposals and FLA awards requests, draft agreements and subsequent amendments, ensuring that all agreements and amendments are constructed and issued in line with WFP legal and financial rules and regulations.
  5. Lead the development of tool to ensure that partners’ reporting requirements are adhered to and liaise closely with the Program, Resource Management, Finance and M&E teams and the supervisor on any delays or other difficulties.
  6. Manage the process of operational and financial amendment and closure of FLAs, MOUs and the project.

Perform any other duties, as required

• Budget Management
  1. Lead the preparation of semi-annual and annual implementation plans budget (aligned to the WFP Country Strategic Plan and Country Portfolio Budget) in collaboration with the Head/Deputy Head of Programme, Activity managers
  2. Lead the delivery of trainings, learning sessions and training materials for partners and WFP technical units’ staff on FLA process including, partnership process, budgeting, proposals, capacity assessments, performance assessment and reporting.
  3. Be responsible for reporting programme expenditure for donors on grants and expenditures in collaboration with Budget and Programme and Donor Relations.
  4. Represent the Head/Deputy Head of Programme as required in relevant budget management and governance discussions and functions.
  5. Manage processes involving payment requests for partners, and ensure payments are processed based on the agreement, agreed payment schedules, and are IPSAS compliant.
  6. Be responsible for review of FLA budget, and financial reports against approved budgets and standardised cost structures to provide critical feedback to the implementing partners, programme unit, and supervisor. Monitor budgets in FLA proposals and verify their consistency with the prevailing market rate; assist in discussion/negotiation of costs/fees as required.
  7. Be responsible for the preparation of monthly activity expenditure reports, trend analysis and expenditure forecasts for Head/Deputy Head of Programme and DCD for budget monitoring and accountability purposes, in collaboration with Activity managers and Finance Unit.
  8. Perform any other duties, as required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in preparing agreements with partners and reviewing budgets and reports for management, preferably in WFP.
• Experience in translating operational requirements into financial information.
• Experience of implementing food security and/or nutrition programmes, preferably in WFP.
• Experience of supervising a team

STANDARD MINIMUM QUALIFICATIONS

Education:

Advanced University degree in International Affairs, Economics, Nutrition/Health, Agriculture, Environmental Science, Social Sciences or other field relevant to international development assistance, or First University Degree with additional years of related work experience and/or trainings/courses.

Language:

International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.

National Professional: Fluency (level C) in English language and the duty station’s language, if different.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives : Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
• Be a force for positive change : Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
• Make the mission inspiring to our team : Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
• Make our mission visible in everyday actions : Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People

• Look for ways to strengthen people's skills : Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
• Create an inclusive culture : Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
• Be a coach & provide constructive feedback : Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
• Create an “I will”/”We will” spirit : Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios)

Performance

• Encourage innovation & creative solutions : Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
• Focus on getting results : Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
• Make commitments and make good on commitments : Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
• Be Decisive : Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership

• Connect and share across WFP units : Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning
• Build strong external partnerships : Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships
• Be politically agile & adaptable : Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations
• Be clear about the value WFP brings to partnerships : Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behaviour expected for the proficiency level

Programme Lifecycle & Food Assistance

Displays ability to identify the main hunger problem at the national or subnational level to design and implement context-specific programmes that integrate complex analysis and the full range of food assistance tools.

Transfer Modalities (Food, Cash, Voucher)

Demonstrates the ability to design, implement, monitor and provide oversight over effective and efficient programmes deploying different transfer modalities.

Broad Knowledge of Specialized areas (i.e. Nutrition, VAM, etc.)

Demonstrates the ability to interpret basic data in the context of WFP specialised fields to contribute to technical programme design, implementation and monitoring.

Emergency Programming

Displays ability to translate understanding of programme principles in emergencies and protracted conflict situations into relevant, effective, and context specific approaches

Strategic Policy Engagement w/ Government

Develops thorough recommendations using multiple inputs (e.g., government counsel, research, own experience) to strengthen national or subnational entities and government owned food and nutrition security programmes..

DEADLINE FOR APPLICATIONS

27 April 2021 (Open for Non Ethiopian National only )

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.