International Consultant on Technical Support to Monitoring of Implementation of the National Action Plan on Implementation of UN SCR 1325 on Women, Peace and Security for the Ministry of So
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Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
One of the key areas of UN Women work in Ukraine is implementation of the Women, Peace and Security (WPS) agenda. UN Women supported Ministry of Social Policy of Ukraine with development of the second National Action Plan for Implementation of UNSCR 1325 on Women, Peace and Security for 2021-2025 (NAP 1325), which was adopted in October 2020, and committed to provide technical support with development of tools and capacity of the staff of the Ministry and selected Regional Administrations in monitoring of its implementation.
To support the consolidated efforts of the Parliament, Government, women’s groups and civil society organizations (CSOs) to meet the state commitments on gender equality and women’s rights, including UNSCR 1325, CEDAW and SDGs, through governance reforms and peace and security processes, UN Women launched the project “Building democratic, peaceful and gender equal society in Ukraine – Phase II”, funded by Norway. The project’s goal is for women to meaningfully participate in and equally benefit from peace and security processes at all levels in Ukraine. This will be achieved via supporting meaningful participation of women and their organizations in conflict prevention, resolution, and recovery and by supporting government at all levels in implementing and monitoring WPS commitments in sustainable and inclusive ways.
To support the Ministry of Social Policy to monitor implementation of Ukraine’s WPS commitments listed in the NAP 1325, UN Women will provide expert advice through International and National Consultants. This technical support will entail efforts to strengthen the monitoring of implementation of the NAP 1325 on WPS for the Ministry of Social Policy of Ukraine, and to develop unified reporting tools, which will be used by the national and regional parties responsible for the NAP 1325 implementation, reporting and monitoring.
The consultants will work alongside MoSP on monitoring of NAP 1325. The development of all deliverables outlined below as part of the assignment should be done in a highly participatory manner, with the aim of developing the institutional capacity of the central and local executive bodies responsible for implementation of the NAP 1325 to take forward all monitoring of NAP 1325, effectively and sustainably.
Specialists from the central and local executive bodies responsible for implementation of the NAP 1325 in the relevant bodies may be involved in the development of the NAP 1325 monitoring tool. Training on the practical application of the developed tool will be provided for all representatives of central and local executive bodies responsible for implementation of the National Action Plan for Implementation of UNSCR 1325 on Women, Peace and Security for 2021-2025.
The goal is for the MoSP to be able to transparently report on progress towards implementing NAP 1325 and associated results on an annual basis, in order to ensure accountability against WPS commitments.
To achieve this UN Women is providing support through technical consultants to ensure that:
- the MoSP has a robust monitoring plan that comprehensively measures progress towards results, in accordance with international best practices.
- national, regional and local authorities have well-adapted and aligned reporting tools and guidance, which are user-friendly.
- specialists from the central and local executive bodies responsible for implementation of the NAP 1325 have the knowledge and skills to coherently compile reports, report on collective progress towards results and support all reporting institutions in the reporting process.
Duties and Responsibilities
Under the overall guidance of the UN Women Project Manager/Coordination Analyst, direct supervision by the Programme Analyst, and in close cooperation with the UN Women International Consultant, the International Consultant will provide expert support to the Ministry of Social Policy of Ukraine to develop monitoring tools and processes, which will facilitate the tracking and reporting on implementation of the NAP 1325. The assignment will include but not be limited to the following tasks developed in coordination with the Ministry of Social Policy and UN Women:
Step 1: Establish a Work Plan with the MoSP (3 days)
Under direct supervision of the representative of the Ministry of Social Policy of Ukraine, develop a results-based work plan for the provision of advisory and technical services on NAP 1325 monitoring/reporting tools and processes, including tasks, indicators for measuring progress, as well as timeline. This work plan should be co-developed with the MoSP Task Force on monitoring of NAP 1325 and include an agreement on how the UN Women Consultants will collaborate with the Task Force in order to develop sustainable tools and processes.
Step 2: Conduct a Review of Monitoring and Reporting for NAP 1325 and Develop a Concept Note for a NAP 1325 Monitoring Process and Tools****. *(1**3* *days)*
The International Consultant and National Consultant will jointly conduct a short review of the existing tools, resources, framework and capacity for ongoing monitoring and reporting related to NAP 1325 and will present the review finding to the MoSP for validation. A methodology will be developed and inputs to the report will be collected jointly. The international consultant will write up the final report, with contributions from the National Consultant and inputs from the responsible representatives of the MoSP and representatives of other central and local executive government bodies, if necessary.
The first part of the report should include a SWOT analysis (Strengths, Weaknesses, Opportunities and Threats) of the current M&E Plan for NAP.
An analysis of the M&E Plan should be made against the following key principles:
- Link with international standards, lessons learnt and best practice
- Alignment with national structures, policies and processes
- Contextually appropriate to national, regional and local circumstances
The second part of the report should outline in detail a list of recommendations related to how to strengthen the M&E processes for NAP 1325, and which tools would be appropriate to develop in the next steps.
The International Consultant and National Consultant in close cooperation and coordination with the responsible representatives of the MoSP and representatives of other central and local executive government bodies, if necessary will develop a detailed concept/guidance note of NAP 1325 reporting, which will facilitate reporting on the NAP 1325 implementation for the regional and central government bodies and will present the concept to representatives of the MoSP and representatives of other central and local executive government bodies involved in the development of the concept note for validation. This will be done in consultation with representatives of the MoSP’s gender and IT department and UN Women Ukraine. The Concept Note should include:
- A roadmap of how NAP 1325 should be monitored, including clearly defined roles, responsibilities, and timelines.
- An outline of the suggested monitoring and reporting tools and accompanying resources.
This would ideally involve:
- a simple standardized reporting tool that can be used by authorities responsible for implementation at all levels, during their annual reporting of progress against planned activities and results. This could for example be an Excel form using Visual Basic Application (VBA).
- a monitoring tool which can consolidate all monitoring reports into one report, to clearly track progress against all areas of the NAP including planned activities and results. This tool would be used by the experts from the MoSP and representatives of other central and local executive government bodies, responsible for the NAP 1325 implementation, to compile and analyze reports. This could for example be an Excel dashboard, which summarizes all data into easy to interpret visuals and progress updates.
- a User Guide and/or training presentation on NAP 1325 monitoring and reporting tools, which clearly outlines each step in the reporting process and examples of completed reports.
The Concept Note should be developed and then presented to the relevant national and regional level stakeholders for their feedback and inputs.
Step 3: Develop and Test Monitoring Tools and Resources (10 days)
Upon clearance of the proposed Concept Note, The International and National Consultants will proceed to develop the agreed upon monitoring tools and accompanying resources, as outlined in the previous step. This will involve developing the full tools in Microsoft Word/Excel and conducting a series of tests to ensure that they are user-friendly, consistent, and well-adapted to the context.
Ministry of Social Policy will provide information from central and local executive government bodies, which contains basic indicators for monitoring the NAP 1315, for the testing of the tool. The provided information will also serve as a data source for analyzing difficulties encountered in filling out the reporting form, and identifying needs in specification of certain indicators, in any.
Based upon testing, further modifications will need to be made. During this step it will be crucial to involve the National Social Service of Ukraine, MoSP’s IT department as well as some line ministries, regional/local authorities.
Step 4: Finalization and Hand-Over (10 days)
During the final stage of the assignment the International and National Consultants will work closely with representatives of central and local executive government bodies, responsible for the NAP 1325 implementation to ensure a smooth handover of the process and tools, so that they can carry forward the monitoring on NAP. This will include:
- Conducting a training on the NAP 1325 reporting tools and resources, which can then be replicated by representatives of central and local executive government bodies, responsible for the NAP 1325 implementation and other relevant stakeholders who will be involved in reporting.
- Providing support in the process of tool piloting by the Ministry and regional administrations during the first year of annual reporting of NAP progress.
- Compiling a final report on activities conducted, achievements, lessons learnt and recommendation
Division of Roles and Responsibilities:
International Consultant
- The International Consultant should provide overall direction and leadership of the process to ensure that all deliverables are met on-time and to a high standard. Their role is to align the monitoring process and tools as much as possible with examples of international best practice and bring a high level of M&E expertise to the process.
National Consultant
- The National consultant should provide continuous significant inputs to the process and ensure a high level of coordination with relevant partners. Their role is to ensure that all developed reports, tools and resources are well anchored in- and appropriate for the Ukrainian context. It is also envisioned that the National Consultant will take specific leadership in the development and testing of the excel monitoring tools (reports and dashboards).
Assignment Deliverables:
#
Deliverables
Number of working days
Deadlines
1
Step 1: Work Plan (3-5 pages) jointly developed with the National Consultant
3
By 3rd December, 2021
2
Step 2: Review Report of Monitoring and Reporting for NAP 1325 (10-15 pages) jointly developed with the National Consultant.
Concept Note for NAP 1325 Monitoring Process and Tools (10-15 pages) jointly developed with the National Consultant.
13
By 22nd December 2021
4
Step 3: Final Monitoring Tools and Resources as agreed in Concept Note, (Excel reporting tools/dashboard and user guide) jointly developed with the National Consultant.
10
By 21st January 2022
5
Step 4 (part 1): Training of trainers on the usage of the NAP 1325 reporting tools and resources, jointly developed with the National Consultant.
5
By 4th February 2022
7
Step 4 (part 2): Final Report about the progress and achievements, lessons learnt, and recommendations submitted, including all finalized tools and user’s guide. (Separate from the National Consultant)
5
By 11th March2022
*All reports should be submitted in English language and include the full set of supporting documents, such as developed documents, elaborated propositions, organized events’ agendas and methodologies, handouts, lists of participants, etc. The supporting documents can be submitted in Ukrainian.
Inputs
- UN Women and the Ministry of Social Policy of Ukraine will provide the Consultant with background materials related to the assignment.
- The Ministry of Social Policy will provide the consultants with the space and access to the internal institutional documents.
- The consultant is expected to work using her/his own computer.
Performance evaluation:
- Contractor’s performance will be evaluated against such criteria as: timeliness, responsibility, initiative, communication, accuracy, and quality of the products delivered. The evaluation will be carried out and cleared by the hiring manager which will also be the basis for payment on a delivery to the consultant.
Financial arrangements:
- Payment will be disbursed in seven instalments upon receipt of the deliverables (as per above matrix) and their certification by UN Women Project Manager/Coordination Analyst that the services have been satisfactorily performed.
Competencies
Core Values
- Respect for Diversity
- Integrity
- Professionalism
Core Competencies
- Awareness and Sensitivity Regarding Gender Issues
- Accountability
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
Please visit this link for more information on UN Women’s Core Values and Competencies:
Required Skills and Experience
Qualifications Education:
- Advanced (Masters) degree in development studies, economics, social science, gender studies, or similar.
Experience:
- Minimum 5 years of experience in monitoring and evaluation;
- Proven experience with supporting large international organisations or government institutions to set up a monitoring system, including developing robust monitoring tools and processes;
- Proven experience working with government stakeholders on M&E at different levels
- Understanding of gender equality and Women, Peace and Security agenda would be considered as a strong asset.
- Previous professional experience with the United Nations would be considered an asset.
Languages and other skills:
- Fluent English
- Russian/Ukrainian would be considered a strong asset
Evaluation of Applicants:
Applications will be evaluated based on the cumulative analysis taking into consideration the combination of their qualifications and financial proposal. A two-stage procedure is utilized in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price proposal being compared. The award of the contract should be made to the individuals whose offer has been evaluated and determined as:
- Responsive/compliant/acceptable.
- Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
Technical criteria - 70% of total evaluation. Total max 70 points:
The total number of points allocated for the technical qualification component is 70. The technical qualification of the individual is evaluated based on desk review and following technical qualification evaluation criteria:
Technical Evaluation Criteria
Maximum obtainable Points
Criterion A – Relevant education
• Advanced (Masters) degree in development studies, economics, social science, gender studies, or similar.
10
Criterion B – Language skills
- Fluent English
- Russian/Ukrainian would be considered a strong asset
5
Criterion C – Relevant Experience with total for all of the following criteria
55, including:
- Minimum 5 years of experience in monitoring and evaluation;
15
- Proven experience with supporting large international organisations or government institutions to set up a monitoring system, including developing robust monitoring tools and processes;
20
- Proven experience working with government stakeholders on M&E at different levels
10
- Understanding of gender equality and Women, Peace and Security agenda would be considered as a strong asset.
5
- Previous professional experience with the United Nations would be considered an asset.
5
Total Obtainable Score
70
Financial/Price Proposal evaluation****:
- Only the financial proposal of candidates who have attained a minimum of 49 points in the technical evaluation will be further considered and evaluated.
- The total number of points allocated for the financial/price component is 30.
- The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technical qualified candidates who have attained a minimum of 49 points in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.
- Evaluation of submitted financial offers will be done based on the following formula: S = Fmin / F * 30.
- (S - score received on financial evaluation; F min - the lowest financial offer out of all the submitted offers qualified over the technical evaluation round; F - financial offer under the consideration).
Application and submission package:
The candidate’s application should include:
- P11 with indication of relevant experience in line with the ToR requirements. Completed and signed UN Women Personal History (P-11) form can be downloaded from: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558
- Financial proposal (sample is provided below): The financial proposal shall specify a total lump sum amount with a breakdown of a daily professional rate per number of anticipated working days, travel costs (daily subsistence allowance and other in-country travel costs) and other related costs (e.g. tele-communication).
Interested candidates are requested to apply no later than 11:59 pm 8 November 2021 by submitting applications to the following e-mail address: [email protected] with a subject “Intern****ational Consultant on Technical Support to Monitoring of Implementation of the National action plan on implementation of UN SCR 1325 on Women, Peace and Security****”.
Applications without financial proposal may be treated as incomplete and may not be considered for further assessment.
Sample of Financial Proposal
The format shown on the following tables is suggested for use as a guide in preparing the Financial Proposal
- Cost Breakdown per Deliverables*
Deliverables
# of days and Percentage of Total Price (Weight for payment)
Price, USD
(Lump Sum, All Inclusive)
1
2
3
4
Total
max. # of working days (100%)
USD ……
*Basis for payment tranches
UN Women applies fair and transparent selection process that would take into account the competencies/skills of the applicants as well as their financial proposals.
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of?qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
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Source:
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