International Consultant for the procurement of specialized detection equipment

Consultant

Contract

This is a International Consultant contract. More about International Consultant contracts.

Background

NOTE: Signed Offeror’s Letter to UNDP Confirming Interest and availability - https://www.ba.undp.org/content/dam/bosnia_and_herzegovina/docs/Operations/Jobs/Offerors%20Letter%20to%20UNDP%20Confirming%20Interest%20and%20Availability.docx - Letter to UNDP Confirming Interest and Availability.docx - to be sent to e-mail ba.shared.hr@undp.org with Subject: Job ID 103860.

The consultancy is planned within the implementation of the international initiative “Roadmap for Small Arms and Light Weapons (SALW) Control 2024.” Within this initiative, United Nations Development Programme BiH (UNDP BiH) is implementing three different projects, of which two are relevant for this consultancy: Countering Illicit Arms Trafficking (CIAT) and Halting Arms and Lawbreaking Trade in Bosnia and Herzegovina (HALT).

The objective of CIAT is to enhance the capacity of the Border Police in BiH (BP BiH) and 14 entity and cantonal Police Agencies to combat illicit arms trafficking across Bosnia and Herzegovina and beyond, by developing a database on the legal transport of weapons, improving the SALW Identification Tool, providing specialized border control equipment, and strengthening inter-institutional cooperation.

HALT, jointly implemented by UNDP BiH and UNODC and complementary to CIAT, together with UNODC’s Global Firearms Programme (GFP) support the security and safety in BiH in the context of the implementation of the Roadmap for a sustainable solution to illicit firearms trafficking in the Western Balkans by 2024. The project activities support the Indirect Taxation Authority BiH (ITA BiH) to better detect and respond to illicit trafficking in SALW. Apart from ITA, several other BIH institutions will benefit from the project implementation including BiH Border Police, Ministry of Foreign Trade and Economic Relations and three postal agencies.

In line with one of its activities, CIAT and HALT Projects foresee a procurement and a delivery of specialized equipment for detection of SALW, including of but not limited to: explosives and narcotics detention kits, contraband detectors, universal multitool kits, vehicle inspection kits as well as crime scene investigation toolkits and accompanying training for aforementioned equipment with an aim to strengthen the capacities of project beneficiaries to investigate SALW-related crimes. Moreover, the incumbent shall identify and recommend other contemporary practices and corresponding equipment pertinent to detection of illicit trade and proliferation of SALW, explosives and other, prone to smuggling, illegal items.

Considering the above, the purpose of this consultancy is to provide high-quality expert inputs and technical support for the preparation of the procurement notice for the supply and delivery of the items stated including evaluation of delivered bids.

Duties and Responsibilities

In this context, the Consultant will perform the following tasks:

• Identify different types of fixed, mobile, handheld and portable devices for detection of SALW, explosives and other prone to smuggling, illegal items.
• Prepare technical specification of identified devices that shall encompass devices for the same purpose of different manufacturers used for detection purposes in law enforcement agencies of developed countries (ex.g. US, UK and the EU) ;
• Conduct a market analysis of identified devices that shall include pricing, purpose, ;
• Prepare a cost estimate for identified items to be procured;
• Assist in review and technical evaluation of received offers after the tendering procedure is conducted by the UNDP;
• Report to the Project Team on developments before, during and after tendering procedure.

Task 1 – Preparation of technical specifications of items to be procured

As part of this task, the Consultant will:

• Get acquainted with the procurement procedures of UNDP relevant for this assignment;
• Undertake an overview of the initial technical specifications prepared by BP BiH and prepare the final generic specifications in the form applicable for the selected method of solicitation. The specifications should contain, but not limited to detailed technical description of each item that will be included in the procurement notice, estimated delivery dates, specific technical and administrative requirements for this procurement, relevant inputs regarding BiH legal requirements applicable for this process, etc.
• In case of need, communicate with BiH BP and relevant police agencies regarding the preparation of technical specifications.

Task 2– Assist the Project Team during the tender duration and evaluation of received offers

Under this task, the Consultant is expected to assist the Project Team during the tender duration, in terms of provision of expert inputs and opinions regarding the technical inquiries from potential bidders. The Consultant will serve as a primary focal point for coordination and communication with the bidder and the BP representatives during the procurement process.

Upon the expiry of the deadline for submission of offers, the Consultant will assist the Project Team during the evaluation of received offers, on the basis of administrative requirements, technical specifications and other evaluation details set out in the procurement notice.

The Project Team will closely oversee the service provision, working in continuous coordination with the Consultant. The entire service will be delivered in English language.

The service deliverables, including papers and all relevant materials, will be available for future use within the Project and by the relevant stakeholders, as well as by UNDP and other projects in the relevant fields.

Deliverables/outputs

#

Deliverables / Outputs

# of Days per Task

Due Date

Percentage

1.

Preparation of technical specifications of items to be procured • Preparation of technical specifications for all items subject of procurement process

3

01 February 2022

25%

2.

Conducting a market research of items to be procured

3

15 February 2022

25%

3.

Preparation of a cost estimate for items to be procured

2

23 February 2022

15%

4.

Assistance to the Project Team during the tender duration and evaluation of received offers • Providing expert inputs during the tender duration regarding inquiries from potential bidders • Successfully completing evaluation of received offers

4

11 March 2022

35%

Competencies

Corporate competencies:

• Demonstrates integrity by modelling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favouritism;
• Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.

Functional competencies:

• Demonstrates professional competence to meet responsibilities and post requirements and is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• Results-Orientation: Plans and produces quality results to meet established goals, generates innovative, practical solutions to challenging situations;
• Communication: Strong analytical, reporting and writing abilities, including the ability to convey complex concepts and recommendations, both orally and in writing, in a clear and persuasive style tailored to match target audiences;
• Team work: Ability to interact, establish and maintain effective working relations with a culturally diverse team;
• Client orientation: Ability to establish and maintain productive partnerships with national partners and stakeholders and pro-activeness in identifying of beneficiaries and partners’ needs and matching them to appropriate solutions.

Required Skills and Experience

Academic Qualifications/Education:

• University degree, public service training academy qualification or equivalent professional experience

Experience:

• Minimum 15 years of professional experience in the field of law enforcement and/or security sector relevant for this assignment;
• Significant work experience in EU member state fire & rescue, civil defence, customs or police agency
• Sound knowledge of EU and international standards, regulations and policies in the field of procurement in the IBM context
• Sound knowledge of EU and international standards, operational guidance and safe systems of work regarding SAR
• Experience in conducting and drafting of equipment/infrastructure needs analysis
• Significant working experience in procurement cycles
• Previous experience in Bosnia and Herzegovina a major asset
• Sound communication skills and previous experience of working in a multi-disciplinary and multi-national team
• Ability to work un-supervised
• Sound presentation and facilitation skills

Languages Requirements:

• Fluency in English. Knowledge of one of the official languages in BiH is not a requirement but will be considered as an asset.

Other Requirements:

• Excellent computer skills (MS Office applications); ability to use information technologies as a tool and resource.

Longlisting/Shortlisting Criteria

Qualifications as stated in the ToR

Criteria:

Points

Relevant Education

Max 10 points

• 3 points allocated for BA/BSc degree;
• 4 points for MSc/MA;
• up to 3 points for PhD)

Relevant professional experience

max 15 points

Prior work experience with UNDP/UN Agencies

max 10 points

Knowledge of English

max 5 points - will be assessed as: 5 points for fluency and the points decrease as per the level mentioned in the CV: good - 4 points; fair/upper intermediate – 3 points; intermediate - 2 points; beginner - 1 point.

Technical Evaluation Criteria

Submitted methodology

40%

Evaluation

Individual will be evaluated based on the following methodology:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the candidate whose offer has been evaluated and determined as: a) responsive/compliant/acceptable, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

• * Technical Criteria weight-70%
• * Financial Criteria weight- 30%

Interested candidated must submit the following documents/information to demonstrate their qualifications:

• Explaining why they are the most suitable for the work
• Provide a brief methodology on how they will approach and conduct the work; or sample of previous document/strategy/paper done by the consultant
• Personal CV/P11, including past experience in similar projects and at least 3 references.

Please scan all above mentioned documents and upload as one attachment only online through this website.

Note: •For an assignment requiring travel, consultants of 65 years or more require full medical examination and statement of fitness to work to engage in the consultancy. •Due to large number of potential applicants, only competitively selected candidates will be contacted for remaining steps of the service procurement process.

Apply now

Added 2 years ago - Updated 2 years ago - Source: jobs.undp.org