International Consultant for Procurement Support

Contract

This is a International Consultant contract. More about International Consultant contracts.

Background

1. Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Ensuring women’s equal rights, access and opportunities for participation and leadership in the economy, society and political decision-making is at the core of UN Women’s work in the region.

Duties and Responsibilities

2. Duties, Responsibilities and Expected Deliverables

Under the supervision and guidance of the Procurement Associate/Operations Manager, the consultant will provide support in several areas of procurement with a focus on Long Term Agreements (LTAs) as needed. The consultant will be home-based and support in the below deliverables.

Expected Deliverables

Under the guidance and supervision of the Procurement Associate/Operations Manager, the consultant will:

• Complete the LTA process for providing Training Services of UNWOMEN Europe and Central Asia (ECA) Region
• Identify the areas that need LTA engagement for Project Offices and Country Offices
• Support offices in the region to run LTA procurement processes.
• Support ECA Regional Office for Online to include but not limited to Event Management Services LTA
• Develop solicitation documentation for the procurement LTA process
• Carry out market research to identify potential candidates for LTAs
• Support LTA processes when needed
• Support PLA (PARTICIPATION LEVEL AGREEMENT) processes by preparation and submission of PLA documents. This would include the consolidation of national/regional LTAs from other UN agencies that would benefit offices in the region.

3. Reporting

Under the overall supervision of the Operations Manager, and in collaboration with ECA RO Procurement/Operations team, the Consultant will deliver the above listed deliverables in accordance with the Programme and Operations Policies and Procedures. All deliverables of an acceptable standard and quality should be submitted to the UN Women and in languages as specified above.

As this is a retainer contract, UN Women does not warrant/guarantee that the maximum number for which the consultant will be engaged under the terms of this TOR or resulting contract.

Competencies

4. Competencies:

Core values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Functional Competencies:

• Strong knowledge of procurement systems and processes, particularly in the UN system;
• Strong knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations
• Excellent interpersonal skills;
• Excellent diplomatic negotiation skills;
• Excellent written and spoken communication skills;
• Ability to write and present ideas, concepts and policy positions;
• Ability to handle confidential and sensitive information;
• Ability to build and nurture relationships;
• Strong problem solving and analytical skills;
• Demonstrated ability to interact with personnel at all levels within the organization, demonstrated negotiating, cultural sensitivity and diplomatic skills

Required Skills and Experience

5. Qualifications and Experience

Education

• A first-level university degree in in Business, Public Administration, Procurement, Logistics or a similar relevant degree is an advantage
• Specific certification (e.g. CIPS certification) or diploma in a procurement related areas such as supply chain, procurement and/or logistics is an advantage;

Experience

• Minimum 6 years of relevant procurement experience with Secondary Education or 3 years of relevant experience with bachelor's degree
• Experience in procurement projects, and especially in the area of developing Terms of References and Long Term Agreements
• Experience in international procurement is highly desirable
• Knowledge of UN and/or UNWOMEN procurement procedures is a requirement
• Experience in the use of computers and office software packages as well as web-based management systems.

Languages:

• Fluency in English is required.

6. Evaluation of Applicants

UN Women applies a fair and transparent selection process. Applicants will be evaluated using a cumulative analysis method taking into consideration the combination of the applicants’ qualifications/skills and their financial proposal. Contract will be awarded to the individual consultants whose offer has been evaluated and determined as:

• Responsive to and compliant with the requirements of the ToR; and
• Having received the highest score out of below combined technical and financial criteria.

Only candidates obtaining a minimum of 49 points in the technical evaluation would be considered for financial evaluation.

Evaluation Criteria****Total Points****Max points****TECHNICAL EVALUATION (70%) Language RequirementsFluency in written and spoken English REQUIRED****REQUIRED****EducationA first-level university degree in in Business, Public Administration, Procurement, Logistics or a similar relevant degree is an advantage5****5Specific training, certificate (e.g. CIPS certification) or diploma in supply chain, procurement and/or logistics is an advantage5****5****Professional ExperienceMinimum 6 years of relevant experience with Secondary Education or 3 years of relevant experience with bachelor's degree15****15

0: without relevant experience

5: 3 years of relevant experience

10: 4 to 7 years of relevant experience

15: More than 7 years of relevant experience Specialized Knowledge and ExperienceExperience in procurement projects, and especially in the area of developing Terms of References/Long Term Agreements20****20

0: without experience

0-20: Proven relevant experience Experience in international procurement and logistics is highly desirable8****8

0: without knowledge & experience

0-8: proven international experience Knowledge of UN and/or UNWOMEN procurement procedures is highly desirable.15****15

0: without experience/expertise

0-15: Proven relevant experience Experience in the use of computers and office software packages as well as web-based management systems.2****2

0: without experience/expertise

0-2: Proven relevant experienceTotal Technical 70 Financial Evaluation 30 TOTAL 100Evaluation of submitted financial offers will be done based on the following formula: S = Fmin / F * 30

S - score received on financial evaluation;

Fmin - the lowest financial offer out of all the submitted offers qualified over the technical evaluation round;

F - financial offer under the consideration.

7. Duration and Remuneration

The consultant will be engaged over the period of 20 August 2021 to 20 August 2022. Deliverables from the consultant will be reviewed and approved by UN Women before they are considered final. UN Women will process the payment on a monthly basis based on the timesheet and submission of deliverables by the consultant.

8. Application:

Interested individual consultants are requested to submit the following documents/information to demonstrate their qualifications:

• Short Letter of interest, including financial proposal in USD, indicating a total daily fee in USD for the delivery as per above description. The letter of interest shall include any links (URLs) for the previous published articles, press releases (and any other relevant) informative notes written by the applicant. Total daily fee should cover professional fees, communications, bills, consumables, etc that could be incurred by the consultant to complete this assignment. In case of travel is requested by UN Women, payment of travel arrangements should be agreed upon in advance between UN Women and the consultant.
• Completed UN Women Personal History (P11) form, that can be downloaded from http://www.unwomen.org/about-us/employment Kindly note that the system will only allow one attachment.