International Consultancy on Development of the Country Programme Management Plan, Dushanbe, Tajikistan (deadline extended-27 Feb. 2022)

Consultant Programme & Policy

Overview

Support the development of the Country Programme Management Plan.

You have:

• Advanced university degree in Human Resources, Business Administration, Financial Management, International Relations, Social Sciences, Psychology or related areas.
• Minimum 15 years of experience in managing development programmes.
• At least 10 years in senior management capacity with relevant CO experience.
• Excellent command of English, both oral and written.
• Solid experience with UNICEF policy and procedures an asset.

Contract

This is a Consultancy contract. More about Consultancy contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

BACKGROUND:

Tajikistan Country Office (CO) is currently developing the new 2023- 2027 Country Program and is currently being drafted. Its finalization is expected in early April 2022 and to be submitted to the Regional Office in May 2022 for the September 2022 Executive board approval.

The new Country Programme (CP) will focus on three key expected outcomes: (1) Child Health and Wellness, (2) Child Learning, Skills and Engagement and (3) Child Protection.

In addition, the Country Office will develop and submit its Country Programme Management Plan (CPMP) to the PBR in Q3. The CPMP will describe the Country Office structure, management approach and internal communication mechanisms which should be aligned to support the efficient and effective implementation of the new Country Programme to achieve results for children and facilitate cross-sectorial collaboration. The office management structure should incorporate appropriate changes to enhance efficiency and effectiveness and respond to the opportunities and risks identified.

PURPOSE:

The role of the dedicated consultant will be translation of the raw materials and inputs into well formulated narrative capturing all priority elements and at the same time putting the documentation into the compliance with the established CPMP requirements, formats and limits.

The CO is seeking this dedicated support for high quality and inclusive process of CPMP development, well tested and structured human resource capacity and well articulated, concise and strategic CPMP document.

DESCRIPTION OF THE ASSIGNMENT:

Under the direct supervision of the Deputy Representative Operations and under the overall guidance of the Representative, the Consultant is expected to initially conduct a desk review of the UNICEF Tajikistan management documents including the new 2023-2027 CPD document, Programme Rationale narratives, results matrix and other relevant management documents to have a firm understanding of the Country Office background then subsequently convene meetings, lead discussions and brainstorming sessions with each of the sections ensuring inclusive participation and engagement of all staff. Following the desk review and the individual meetings with all sections, the individual consultant is expected to identify possible opportunities and risks and consolidate findings and appraise Country Office management on all elements of the CPMP including staffing priorities, capacities and skillsets required to support the efficient and effective implementation of the new Country Programme to realize the expected result for children.

KEY DELIVERABLES/TIMEFRAME/PAYMENT SCHEDULE:

#

Tasks/Milestone

Deliverables/Outputs

Number of days

Timeline

Payment schedule

1

Desk review of all documents provided by the office and have good understanding of the office environment

Inception meeting to appraise management of the proposed plan of action including milestones and staff engagement plan (Remote)

4 days

April 2022

50% of consultancy

2

Brief all staff/sections on proposed plan to undertake the CPMP consultative process including what is required from them with timelines on when and how sections are to be consulted

Staff briefing & presentation

(On site)

0.5 day

April 2022

3

Meet and collect inputs from the respective Sections and staff. Inputs can be bullet point, list of statements, charts and tables, narrative parts or separate existing documents and:

1. Perform key analysis of each section to inform development of the fit-for-purpose CPMP
2. Mapping of functions/capacity required to deliver the CPD results
3. Translation of required capacities/functions into section structures/posts based on funding affordability

Key analysis of inputs and findings by section.

Presentation/Meeting with all staff to validate inputs

(On site)

13 days

May 2022

4

Synthesize and analyze the meetings notes and all inputs and priorities provided during meeting, then convert into the concise and fully informative, logical and structured narrative

Draft 1 CPMP document (Remote)

7 days

May 2022

50% of consultancy

5

Coordinate and involve necessary stakeholders in receiving feedback for the Draft 1 CPMP document review and record the same

A record of proposed updates/changes

(Remote)

3 days

May 2022

6

Incorporate comments from draft 1 CPMP document reviews and produce the 2nd draft of the CPMP then submit for 2nd review

2nd draft CPMP comments captured (Remote)

1.5 days

June 2022

7

Coordinate and involve necessary stakeholders in receiving feedback for the 2nd Draft CPMP document review and record the same

Record of 2nd CPMP document comments (Remote)

1.5 days

June 2022

8

Testing the cross sectoral linkages of the proposed structure and internal complementarity, collaboration and coordination

Feedback on cross -sectorial linkages to proposed structure & level of complementarity, collaboration & coordination

(Remote)

3 days

June 2022

9

Incorporate the final comments received into the final CPMP document and submit

Final CPMP document (Remote)

0.5 day

June 2022

10

On standby for consultations and feedback during CPMP submission to TRT & PBR

Quick response to consultations/issues raised (Remote)

4 days

Aug -Sep 2022

TOTAL

38 days

100%

Duration of the consultancy:

Estimated duration:

38 days, April 2022 – September 2022

Duty station**: Dushanbe, Tajikistan

On-site working days: 13 days

Off-site working days: 25 days

Supervisor: Deputy Representative, Operations

Performance indicators for the evaluation of results:

The evaluation of the results will be based on:

1. Technical and professional competence (quality of the products delivered to UNICEF);
2. Scope of work (e.g. No. of meetings with the stakeholders);
3. Quality of work (quality of methodology, draft, and final report);
4. Quantity of work (completing the tasks indicated in the table above within the set timeframe)

In addition, such indicators as work relations, responsibility, drive for results, and communication will be considered during the evaluation of the Consultant’s work.

LIST OF DESK REVIEW DOCUMENTS:

The following documents will be provided by UNICEF to the consultant for desk review task:

• SITAN, PR/PSN, CPD, RO instructions and CPMP submission package, management documents (AMP 2021 & 2022, Management matrix, Organogram)

  To qualify as an advocate for every child you will have…

1. Education

Advanced university degree or equivalent backgrounds in Human Resources, Business Administration, Financial Management, International Relations, Social Sciences, Psychology or related areas.

2. Work experience

Minimum 15 years of experience in managing development programmes. At least 10 years in senior management capacity, with relevant CO experience. Documented experience in change management, programme development, implementation, reporting, and oversight, and as Deputy Rep Operations/Chief of Operations or Head of Planning or Head of Office.

3. Competencies

Very good analytical skills in relation to development challenges and relevant transformation processes; very competent in conceptualizing complex management challenges; Organizational design expertise, strong analytical, communication/facilitation skills. Demonstrated experience with conducting similar exercise is an asset.

4. Language

Excellent command of English, both oral and written

5. Special skills

Solid experience with UNICEF policy and procedures an asset. Institutional knowledge of the UN and UNICEF systems and processes.

TRAVEL INVOLVED:

The assignment is both on site and home based so the consultant will make and pay for own international travel arrangements for arriving to Tajikistan/Dushanbe. The travel shall be based on economy class travel, regardless of the length of travel. The daily subsistence allowance (DSA) should not exceed fees as promulgated by the International Civil Service Commission (ICSC) for Tajikistan Country Office.

Travel costs and daily subsistence allowance (DSA) will be covered in accordance with UN rules and regulations. No other remunerations apply. As a general principle, the fees payable to a consultant or individual contractor follow the “best value for money” principle, i.e., achieving the desired outcome at the lowest possible cost.

Please note that consultants and individual contractors are responsible for assuming costs for obtaining visas, health and travel insurance.

PAYMENT TERMS:

The service fee will be as per deliverables upon satisfactory submission and acceptance of each of the deliverables by UNICEF within the agreed timeframes and travel costs will be based on actual travel.

REQUIREMENTS:

Qualified candidates are requested to submit:

1. Cover letter/application/CV.
2. A brief technical proposal with the proposed methodology/approach to managing the project, showing understanding of tasks.
3. Financial quote for the consultancy in (USD) per deliverable, and/or daily rate. Travel costs will be based on actual.
4. At least two references.

Queries can be sent to dushanbe@unicef.org with the subject line “International consultant to support UNICEF CO CPMP development in Tajikistan”. Applications must be received in the system by 27 February 2022 (deadline extended) on our website: http://www.unicef.org/about/employ/index.php.

Please indicate your availability given the desired start date of consultancy is by mid-April 2022 and rate per deliverable or approximate daily rate in USD to undertake the terms of reference above.

EVALUATION PROCESS AND METHODS:

Individual consultants/contractors will be evaluated based on a cumulative analysis methodology. The award of the Contract shall be made to the individual consultant whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) having received the highest score out of a weighted set of technical and financial criteria.

During the selection, the ratio between the technical evaluation and commercial offer is 70 to 30.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

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Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: unicef.org