Internal Vacancy: Programme Assistant, GS-5, Baku, Azerbaijan #00114177 (for Azerbaijani nationals only)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, health

How can you make a difference?

Under the close supervision and guidance of the supervisor, the programme assistant supports the respective section through providing a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations. The staff will serve specifically the COVID-19 response project implemented jointly by UNICEF, other UN Agencies and the local and international partners.

Key functions/accountabilities:

Support to programme development, planning and execution

• Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.
• Prepares and maintains records pertaining to programme planning and development for his/her respective section.
• Carries out transactions in VISION ensuring programme results, activities and programme coding are as project plans and makes amendments and alterations as per section revisions when necessary.
• Supports the processing of contracts for consultants and external partners pertaining to the project.
• Arranges meetings, workshops and training courses pertaining to programme development, and provides support in making the necessary logistical arrangements.
• Following up both internally with the Operations section and externally with other UN agencies and counterparts to ensure supplies for programme implementation are delivered in a timely and accurate manner.

• Supports logistic arrangements of the project in close cooperation with Operation section.

  Support to monitoring programme results

• Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.

• Monitors budgets and financial expenditures of the project, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.

• Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation.

  Support in programme review and reporting

• Compiles and organizes information and data pertaining to the donors.

• Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to the project to support the office in optimizing use of programme funds.

  Support in Knowledge Management and capacity building

• Gathers and shares information as needed in support of improving the processes and daily operations of the section.

• Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by drafting necessary correspondence, compiling data reports and maintaining relevant records.

To qualify as an advocate for every child you will have…

Education:

• Completion of secondary education preferably supplemented by technical or university courses related to the work of the organization.

Experience:

• A minimum of five years of progressively responsible administrative or clerical work experience is required;
• Familiarity with emergency is considered as an asset;
• Relevant experience in a UN system agency or organization is considered as an asset.

Skills/Knowledge:

• Thorough knowledge of UNICEF administrative policies and procedures is an asset;
• Strong organizational, planning and prioritizing skills and abilities;
• High sense of confidentiality, initiative and good judgment;
• Ability to work effectively with people of different national and cultural backgrounds;
• Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint, SAP;
• Strong office management skills.

Languages:

• Fluency in English and Azerbaijani languages.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are...

• Analyzing (Level I)
• Learning & Researching (Level I)
• Planning and organizing (Level I)
• Following Instructions and Procedures (Level I)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.