Internal Vacancy Announcement - Senior Operations Associate, GS-7, Quelimane, Mozambique

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Health, Education, Sanitation and Protection

How can you make a difference?

The incumbent will be responsible for supporting communications, administration and archiving for the co-located office in Zambézia. S/he will be the focal person for monitoring section supplies and petty cash. The incumbent will support coordination, planning and monitoring visits to provinces to ensure compliance of partners with UNICEF and UN financial rules and regulations, in the context of implementation of harmonized resource transfer modalities (HACT).

MAJOR DUTIES A****ND R****ESPONSIBILITIES

• Appropriate and consistent interpretation and application of administrative policy and procedures timely implemented to support operations at the country or sub-country levels. Provides practical input on implementation of administrative guidelines, in close coordination with the head of office, operation staff/ supervisor. Supports supervisor and the head of the office, and updates staff on administrative policies, procedures rules and regulation. Implements the appropriate application and interpretation of administrative rules, regulations, policies and procedures. Briefs and assists arriving and departing staff on basic administrative procedures and requirements. Contributes to recommendations on the improvement of internal controls systems taking into account the prevailing conditions in the locality. Keeps supervisor abreast of potential problem areas, prepares reports on administrative matters as required. Provides administrative support and services to sub-country (zone) offices and out postings, where applicable, including preparation and funding of service contracts, preparations of PGMs for all admin supplies and guidance on administrative procedures.
• The budget preparation and implementation are properly administered in the area of administrative management and services. Assists supervisor in preparing estimates on office premises, supplies and equipment requirements for budget preparation purposes. Assists zone offices in the establishment and maintenance of administrative services and the administrative budget.
• Operations of delivery of administrative support services are timely and effectively provided, and security arrangements are well established for enhanced safety and security. Assists Chief Operations and/or Chief of Field offices in the establishment and maintenance security arrangements and related administrative services.
• Property management of administrative supplies assistance ensures, office equipment, vehicles and other properties is effectively maintained. Supports management of administrative supplies, office equipment and vehicles, updating inventory of items, serving as ex-officio member to the Property Survey Board where applicable. Assists supervisor in Property Survey Board submissions, preparing minutes of meetings. Assists supervisor in executing PSB recommendations approved by the Head of Office. Monitors and supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises are in accordance with organizational standards.
• All administrative transactions and arrangements of contracts satisfy the requirements as stipulated and are in compliance with the applicable policies, procedures, rules and regulations. Ensures that all administrative transactions and arrangements of contracts are in compliance with the applicable policies, procedures, rules and regulations. Contributes to the reviews of contractual arrangements related to administrative support (i.e. courier, premises maintenance, ancillary administrative support, vehicle maintenance, equipment maintenance etc.) to ensure that the terms and conditions of all contracts are being adhered to by providers of goods and services. Proposes to supervisor any changes that may be required. Monitors payments against contractual obligations.
• Staff learning and development. Develops training activities to ensure effective performance and efficiency in admin services management. Implements effective staff learning and development programme activities for capacity building. Contributes to workshops for staff’s competency building, staff learning and development, career development.
• Partnership, coordination and collaboration. Support effective working relations with other agencies, local authorities and implementing partners on issues relating to administrative matters through information exchange, collaboration, and harmonization. Cooperates with other UN agency counterparts in the UN reform initiatives (including common services and premises agenda, etc.).
• Performs any other duties and responsibilities assigned as required.

To qualify as an advocate for every child you will have…

• Education: Completion of secondary education, preferably supplemented by technical or university courses in a field related to the work of the organization. Completion of Secondary School, University level courses in administration, finance, or any other related field of discipline relevant to the job is an asset.
• Work experience: Seven years of relevant professional work experience with both national and International work experience in office management, administration, finance, accounting, ICT, human resources, supply or any other relevant function. Work experience in emergency duty station.
• Languages: Fluency in Portuguese and English

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are...

Commitment, Diversity and Inclusion, Integrity, Communication, Working with People, Drive for Results, Analyzing, Applying Technical Expertise, Following instructions and Procedures, Planning and Organizing.

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

There will be no relocation package offered for this post. The successful candidate will be responsible for his/her own relocation and settlement in the city where the post is based.

There is a salary calculator tool for local staff through this link*. Please run simulations for an estimate of monthly and annual salary based on the post’s level and location. When running the simulation, please select Mozambique (NEW) as the Duty Station.*