Internal VA: Education Officer (Budget & Grants Management) NOA - Fixed Term Appointment-Beirut, Lebanon PN

Contract

This is a NO-1 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-1 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, an Education advocate

Under the supervision of the Education Specialist (P4), the incumbent will be responsible in ensuring the availability of accurate, complete and up-to-date information required for financial and reporting related to programme components. Advise the supervisor on corrective action on discrepancies and improvement of grant management systems. Furthermore, the incumbent will be responsible in ensuring that main corporate documents, such as AWP, log frames as well as donor presentations are accurate in their financial and administrative data.

How can you make a difference?

Under the overall guidance and supervision of the Education Manager (P4) the budgeting and reporting Education Officer will:

1- Contribute to program reporting, donor proposals and other documentation

Contribute to programme through complete and accurate preparation of programme reports, donor proposals and other documents as required in an analytical manner, supported by evidence and data as possible.

2- Contribute to the preparation of program workplans

Draft or prepare programme work plans as required. Propose and track adjustments/changes in work plans, mid-year and/or progress reviews. Suggest relevant new approaches and practices for improving financial and narrative reporting within the section and across-sectors as appropriate.

3- Monitor the allocation and disbursement of program funds

Monitor the allocation and disbursement of programme funds, making sure that funds are timely and properly disbursed, monitored and liquidated. Develop simple and effective system for informing POs and supervisors on expiring funds disbursement as per donor agreement and conditionality. Track and monitor expenditures against donor conditions and expiry dates using various tools such as AWP tracker, NFE PD tracker, individual grant trackers and donor specific tracker for multi-year grants. Take appropriate recommendations or actions to optimize use of programme funds. Prepare funding gaps analysis and update donor/sector contributions to education.

• For unearmarked funds nearing expiry date, readjust fund allocations and monitor grants closely to ensure full and timely utilization.
• Specific to the current economic crisis, monitor exchange rate fluctuations on grants and adjust allocations accordingly. Inform the donor when needed and identify alternative funding sources and/or manage and monitor the utilization of accumulated funds as applicable.
• Advise the supervisor on corrective action on discrepancies in payments processed and improvement of grant management systems, including initiating reversal of liquidations, changes of funding sources and amendments/extensions to donor agreements when needed and following-up accordingly.
• Analyze trends in donor funding and fund utilization.

4- Monitor the achievement of results and expenditures

Make sure that all education reports and proposal are submitted as per deadlines; consolidate POs program analysis and provide substantial background general information on status of education in Lebanon. Monitor the achievement of results and expenditures of grants contributing to the enrolment of children into learning opportunities, informing the donor of any deviations and initiating amendments when needed. Provide quality SITREP inputs.

5- Contribute to donor partnership meetings

Contribute to donor partnership meetings through accurate tracking and reporting of required financial information in line with program and project objectives.

To qualify as an advocate for every child you will have…

• A university degree in one of the disciplines relevant to the following areas: Education, Social Science, Economics, or a field relevant to international development.
• A minimum of two years work experience in a professional capacity in education programme or international development cooperation
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English and Arabic is required. Knowledge of another official UN language (Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

NICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are...

Core Competencies

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

Functional Competencies:

• Analyzing (2)
• Applying technical expertise (2)
• Learning and researching (2)
• Planning and organizing (2)

o view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position and specific recruitment, suitable male candidates will receive preferential consideration and selection, as long as they meet the eligibility requirements stated above.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

• The Vacancy Announcement is open to all internal candidates
• UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, suitable male candidates will receive preferential consideration and selection, as long as they meet the eligibility requirements stated above.
• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
• This position has been assessed as an elevated risk role for Child Safeguarding purposes as it is either: a role with direct contact with children, works directly with child, is a safeguarding response role or has been assessed as an elevated risk role for child safeguarding. Additional vetting and assessment for elevated risk roles in child safeguarding (potentially including additional criminal background checks) applies.