Internal to UN - PPO (Analytics - Food Assistance Pipeline, Budget and Programme Data), NOA, Nairobi

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

WFP in Kenya has been working in partnership with the Government for over 40 years. Its role has evolved from primarily delivering food assistance (saving lives) focusing on delivering immediate and ongoing support to boost food access and availability and to medium- to long-term action (changing lives) which aims at building climate-resilient food systems. In June 2023, this partnership was renewed through WFP Kenya's Country Strategic Plan (CSP, 2023-2027), through which WFP will continue to support the Government of Kenya in addressing food security and nutrition challenges within the framework of Kenya's Vision 2030 and to support the achievement of Sustainable Development Goal 2 (SDG2) – Zero Hunger.

ORGANIZATIONAL CONTEXT

The Government of Kenya gazetted and published the Refugees Act 2021, on 23 November 2021 and the law came into effect in February 2022. The provisions of this act place a strong emphasis on inclusivity and transitioning from camps to settlements for refugee management. This transition from a camp-based to a settlement-based approach holds profound implications for refugees, host communities, and broader humanitarian and development efforts. It fundamentally alters how the needs and aspirations of displaced populations are addressed. By departing from traditional camp models, which often isolate refugees and render them reliant on aid, settlements promote self-reliance. Consequently, refugees gain the opportunity to engage in economic activities, access services provided by the host government, and actively participate in host communities. This shift enhances their dignity and simultaneously reduces the burden on humanitarian agencies.

The Refugee Act of 2021 is currently being put into action. Subsidiary laws are being developed, and the 'Shirika Plan' is being drafted to guide the shift from camps to settlements. These developments align with the World Food Programme (WFP) Kenya's 2023–2027 Country Strategic Plan, reflecting the corporate agenda of "saving lives, changing lives." WFP in concert with other key stakeholders envision a transition that fosters integrated and thriving refugee and host communities with resilient economies, and to contribute to the realization of this vision, WFP is committed to playing a vital role through specific actions and collaborative efforts. Guided by international agreements like the Global Compact for Refugees (GCR), the Comprehensive Refugee Response Framework (CRRF), and the Refugee Act of 2021, as well as local plans like the Socio-Economic Development Plans for Garissa and Turkana, WFP Kenya as articulated in the CSP2 is transforming its refugee operations design from a primarily humanitarian focus to one that encompasses humanitarian, development, and peace-building elements.

To effectively contribute to this transformation, WFP will focus on three pillars of collaboration with UNHCR (United Nations High Commissioner for Refugees), the government and other key partners. Firstly, WFP will transform its refugee operations design from a primarily humanitarian focus to one that encompasses humanitarian, development, and peace-building elements. Secondly, WFP will optimise food systems to enhance livelihood opportunities. Finally, WFP will transform existing assistance modalities and approaches such as cash-based transfers, and social protection to catalyse the transition.

ORGANIZATIONAL CONTEXT (Cont.)

WFP will leverage its long-standing relationships with the government, UN partners, NGOs, targeted communities, and county governments to implement this strategy through WFP initiatives, joint UN programs, and other collaborative efforts. Additionally, WFP will explore greater engagement with the private sector to increase investment in refugee-hosting areas. Recognizing the risk of inadequate funding and the need for coordinated action among stakeholders, WFP will also play a key role in advocating for the advancement of the transition agenda.

JOB PURPOSE

Reporting to the Outcome Manager, this role will deliver a wide range of analytics for the food assistance pipeline, program budget development, and tracking and reporting processes that contribute to effective field office support in relation to refugee and relief operations. In particular, this position will focus on coordinating the operational food assistance pipeline, support in tracking budgets that require special attention and analyzing financial and other data required for operational and donor reports.

KEY ACCOUNTABILITIES (not all-inclusive)

F****ood Assistance Pipeline Management Support

• Monitor and analyse the food assistance pipeline for refugee and relief operations to ensure that required information on the same is effectively consolidated and readily available to guide decision-making. This will require collaboration with the Budget and Programming and Supply Chain Units and field/sub-offices.
• In coordination with other key units, monitor food stocks and ensure that these are availed in time for distribution and bring to the attention of the Activity Managers issues that need resolution.
• Support oversight for commodity tracking and accounting for commodity utilization from source to beneficiaries to ensure compliance with donor requirements.
• Prepare food allocation requests for the disbursement of food field/sub-offices. Communicate and ensure that donor conditions are adhered to in tracking and timely utilization of commodities.
• For internal consistency and improvement in operational efficiency and effectiveness, the incumbent will collect and analyse data, and put together reports highlighting opportunities for improvement and effective operationalization of the food assistance pipeline in the relief and refugee operations.
• Support in the preparation of donor reports, and consolidate required data inclusive of required analytics on all required aspects that support the narrative.
• Contribute towards the development of projects, plans, and processes, ensuring alignment with wider programme policies and guidance.

Budget Management Support

• Assist refugee operation managers in planning, monitoring and reconciling sub-office budgets and expenditures to ensure that planned financial resources are used effectively and in line with the approved implementation budget.
• Collate and track financial data required for monitoring the implementation budget and donor reports.
• Monitor and track the use of the special grants based on the approved budget, identify deviations, propose solutions and compile data for reporting. This will be done in liaison with the finance and administrative assistants in sub/field offices to ensure that budgets are charged correctly.

Partnership Engagement Support

• Support Activity Managers to prepare packages for cooperating partnership selection, focusing on budgets.
• Analyse and review annual budgets submitted by cooperating partners and guide sub-offices based on stipulated guidelines. Liaise with support units such as Supply Chain, Donor Relations & Public Communication and Nutrition among others to ensure technical and contract alignment.
• Support activity managers with required data, analytics and coordination for partnership spot checks, and evaluations in collaboration with the Partnerships Unit, Sub-Offices, Finance and Risk Management teams.
• Compile inputs required for donor reports, communication and visibility outputs.

Programme Data Management Support

• Contribute to the preparation of accurate and timely reporting on programmes and activities that enable informed decision-making and consistency of information presented to stakeholders.
• Review monthly reports from sub-offices, and cooperating partners, and draw out information and data to be channelled to different reports and meetings. This will include providing data for ad hoc requests to facilitate informed and timely decision-making at all levels throughout the organization.
• Provide guidance to support field office staff, acting as a point of referral and assisting them with analysis and queries.
• Support the Outcome Reports Officer in Knowledge Management for WFP’s refugee and relief operations.

STANDARD MINIMUM QUALIFICATIONS

Education and Experience

• One (1) year post graduate relevant professional experience with master’s degree in Economics, Supply Chain Management, Business Administration, Logistics, Mathematics or other relevant field;

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Three (3) years post graduate relevant professional experience with a first university degree in Economics, Supply Chain Management, Business Administration, Logistics, Mathematics or other relevant field

• At least 3 years of progressively responsible work experience in financial and programme data management and supply chain streams. Experience in managing special grants is an added advantage.
• Experience in analyzing operational context and trends.
• Experience in supporting analytical and conceptual work on supply chain strategies and implementation.
• Experience in designing plans and operational scenarios in collaboration with key internal and external stakeholders.
• Experience in analyzing end-to-end supply chain operations and working with supply chain information systems.
• Experience in troubleshooting and solving operational issues.

Knowledge and skills:

• Extensive knowledge of WFP’s refugee assistance activity.
• Ability to carry out extensive data analysis, handle large volumes of data and document review and independently rectify problems requiring attention. This requires proficiency in Excel.
• Ability to monitor and record financial transactions.
• Ability to develop and maintain relationships with a range of individuals to provide a high-quality support service.
• Ability to maintain confidentiality.
• Substantive analytical skills

Language: Fluency in both oral and written English.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Programme Lifecycle & Food Assistance Demonstrates ability to identify key variables and contextual factors that affect food assistance problems and programmes throughout the lifecycle to inform quality programme design or re-design. Transfer Modalities (Food, Cash, Voucher) Demonstrates ability to analyse and consolidate quantitative and qualitative information from different sources (e.g., market studies) to inform transfer modality selection and programme development. Broad Knowledge of Specialized areas (i.e. Nutrition, VAM, etc.) Demonstrates the ability to interpret basic data in the context of WFP specialised fields to contribute to technical programme design, implementation and monitoring. Emergency Programming Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes. Strategic Policy Engagement w/ Government Develops thorough recommendations using multiple inputs (e.g., government counsel, research, own experience) to strengthen national or subnational entities and government owned food and nutrition security programmes.

TERMS AND CONDITIONS

Type of Contract: Fixed Term

Duty Station: Nairobi, Kenya

Contract Duration: 1 year with possibility of extension

• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
• The World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
• WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways. All employment is decided on the basis of qualifications and merit.

DEADLINE FOR APPLICATIONS

Applications for this position will close at 11:59 p.m. (East African Time) on 4th December 2023.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.