Internal/External vacancy : Operations Specialist (Internal Control), P3, FT, Goma, DRC

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 74,649 USD and 97,747 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up. For every child, Hope

UNICEF works in the Democratic Republic of Congo to help the most vulnerable children, including access to quality health services, nutrition, water, and education, and to grow up protected from violence and exploitation, wherever they are and wherever they live.

How can you make a difference?

Under the direct supervision and technical guidance of the Operations Manager (Internal Control), based in Kinshasa, the incumbent should:

• Provide guidance and support the office in the annual risk assessment process and monitor reliability of reports and their compliance with applicable rules and regulations;
• Ensure the monitoring of risk mitigation action plans including a mid-term review;
• Lead the office peer reviews process, undertake visits to project sites and field offices to verify the quality of performance;
• Ensure the risk management approach is embedded in any project/proposal, in office governance committees’ review of submissions and in any major decision made by the management;
• Review the office systems, procedures and processes for compliance with organizational rules and regulations;
• Enforce and strengthen internal controls to ensure that systems are in place to prevent, detect and report non-compliance. Support the process for the preparation of the annual Statement of Internal Control (SIC) by the office;
• Review internal work processes in Programme and Operations to ensure that accountabilities are clear and placed at the adequate levels as per global policies and/or best practices;
• Establish a risk-based system to periodically and systematically review a sample of activities (Programme and Operations) to ensure they are carried out according to established work processes and in compliance with UNICEF policies and Procedures;
• Ensure smooth preparedness of internal and external audit, conduct a quality assurance and follow-up on the implementation of the recommendations and provides feedback to the management;
• Periodically test compliance with the Table of authority and adherence to the delegation of authorities in line with UNICEF policies and Procedures; and ensure staff understand roles and responsibilities delegated to them;
• Review the conformity of statutory and non-statutory committees, assess committee members have been trained/oriented on their roles and responsibility
• Support the management of the office in collecting evidence to respond to OIAI’s queries when initially assessing allegations of fraud and misconduct or during actual investigations;
• Advise the management on lessons learned from investigations and measures to be taken accordingly;
• Ensure the implementation of the global anti-fraud strategy, suggest internal fraud prevention mechanisms and alert the management on any fraudulent issues as well as unethical behaviors detected;
• Lead the process of Fraud risk training / orientation to Partners and suppliers
• Advise the management on actions to be taken to enforce and strengthen accountabilities for a robust, responsive and transparent governance framework;
• Contribute to effective management process by participating in key governance meetings (particularly CMT, PMT and OMT);
• Coordinate Risk assessment and control activities with other UN agencies by representing the office in meetings related to Risks and Compliance activities
• Establish a system to document and report weaknesses in internal control and implement actions aimed at addressing internal controls gaps (SOP, memos…) and building the capacity of responsible staff
• Analyze cause and effect of policy changes to the operations of the office, anticipate changes and advise on the new way of doing business;
• Support the implementation of a continuous learning and development plan for the Internal control function;
• Ensure that management provides staff with access to relevant training and that staff and other personnel understand key UNICEF policies including PSEA, Fraud and Ethics.
• On request, support the Regional Office in conducting reviews exercises in countries where Internal Control positions are not established, or in supporting any other review in the area of expertise (Peer reviews, assessment…);
• Develop a network/community of Operations specialist, Internal controls at both regional and global level for experience sharing, updated working documents as well as office rules and policies;
• Any other tasks given by supervisor.

To qualify as an advocate for every child you will have…

An advanced university degree (Master’s or higher*) in Business Administration and Financial Management. Operations Management, Strategic Management,

Risk Management, Audit, Investigation, Internal Control, Statistics and Data Analysis or Accounting certifications are considered as assets.

*A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.

At least 5 (five) years of continuous professional work experience in Risk and Compliance or another directly relevant area, several of which in internal audit. Experience in financial management, particularly developing and implementing financial control systems, ERM, audits, internal control preferably with international organizations, NGOs and UN.

Fluency in French and English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are:

Core competencies

• Communication [II]
• Working with People [II)
• Drive for Results [II]

Other skills

• Emotional Intelligence
• Managing complexity and change

Functional Competencies:

• Builds and maintains partnerships - Level 2
• Demonstrates self-awareness and ethical awareness- Level 2
• Drive to achieve results for impact - Level 2
• Innovates and embraces change - Level 2
• Manages ambiguity and complexity - Level 2
• Thinks and acts strategically - Level 2
• Works collaboratively with others - Level 2
• Nurtures, leads and manages people - Level 1

View our competency framework at: http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks: Only shortlisted candidates will be contacted and advance to the next stage of the selection process.