Internal call (Alliance Staff only) - RFP500428) Procurement Coordinator II, Business Operations & Finance (Rome, Italy

Logistics & Procurement Finance & Economy

Overview

Oversee procurement operations and manage team in the Europe Region.

You have:

• Bachelor’s degree in supply chain management, business administration, procurement, logistics, or other social sciences related fields.
• Previous relevant experience in procurement, purchasing, supply chain, or a similar administrative/coordination role.
• Good knowledge of risk management and supplier management tools.
• Proven people management experience, including previous supervisory responsibilities, is desirable.
• Familiarity with vendor management and contract administration.
• Strong client orientation and service approach.
• Well-developed skills in personal organization, priority setting, problem-solving.
• Ability to work with a high degree of independence within assigned areas.
• Flexibility and adaptability to work under tight deadlines.
• Strong communication and interpersonal skills, including the ability to work effectively with other national and cultural backgrounds.
• Excellent command of the English language, both written and spoken.

Job Description

Internal Vacancy Announcement

(RFP500428) Procurement Coordinator II, Business Operations & Finance

The Organization

The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) deliver research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

The Alliance works with local, national, and multinational partners across Latin America and the Caribbean, Asia, and Africa, and with the public and private sectors. The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services.

With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate crisis.

The Alliance of Bioversity International and CIAT is committed to fair, safe, and inclusive workplaces. We believe that diversity powers our innovation, contributes to our excellence, and is critical for our mission. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability statuses, sexual orientations, marital status, and gender identities. Female candidates are strongly encouraged to apply.

The Alliance is part of CGIAR, a global research partnership for a food-secure future.

https://alliancebioversityciat.org/ www.cgiar.org

About the position

Based in Rome and under the supervision of the Country Operations team leader the Procurement Coordinator II will oversee the operations of the Procurement Unit and the effective implementation of the Procurement Procedure across the Europe Region

Responsibilities

· Procurement management in the Country

- Oversee the Procurement Process in the ERP, ensuring complete documentation, and compliance with the Alliance Finance Manual and Procurement Framework

- Design, set up and launch a Supplier Qualification Framework, introducing a Supplier Register and a Supplier Risk & Compliance Assessment tool, in coordination with the Procurement function of the other Regions.

- Design, set up and launch a Supplier Evaluation Framework, introducing a Vendor Rating tool, in coordination with the Procurement function of the other Regions.

- Support the Legal Office in reviewing standards Terms & Conditions of Contracts and Purchase Orders

- Provide guidance to other Procurement teams across the Region Europe

- Organize and coordinate Global Procurement and Regional Procurement committee for purchases raised in the Region Europe.

- Plan and oversee the regular completion of the Procurement Accountability Assessment to identify gaps and follow up on corrective actions.

- Ensure adequate induction, training and briefing is provided to ensure staff understanding and compliance with Procurement Procedures

- Collect regular feedback from internal Stakeholders and propose punctual updates of the Procurement Policy, to ensure the constant alignment between the Policy and the Organization’s needs. Define new Guidelines or Best Practices when needed.

- Oversee and ensure effective use of the budget allocated to the Unit

· Staff management

- Supervise the Procurement Team by ensuring that the activities are performed effectively, clarifying performance expectations and conducting performance appraisals.

- Discuss development needs and aspirations with direct reports, agree on an actionable development plan and monitor progress.

- Review and approve unit staff development plan considering organizational priorities, staff needs and aspirations.

Requirements

• Bachelor’s degree in supply chain management, business administration, procurement, logistics, or other social sciences related fields.
• Previous relevant experience procurement, purchasing, supply chain, or a similar administrative/coordination role.
• Good knowledge of risk management and supplier management tools.
• Proven people management experience, including previous supervisory responsibilities, is desirable.
• Familiarity with vendor management and contract administration.
• Strong client orientation and service approach.
• Well-developed skills in personal organization, priority setting, problem-solving.
• Ability to work with a high degree of independence within assigned areas.
• Flexibility and adaptability to work under tight deadlines.
• Strong communication and interpersonal skills, including the ability to work effectively with other national and cultural backgrounds.
• Excellent command of the English language, both written and spoken.

Benefits

Terms of employment

This is a nationally recruited position, based in Rome (Italy), open only to internal candidates, namely: regular staff members, complementary staff members and individuals who are currently employed or have completed a contract with Bioversity in the last 6 months. The position BG7 level, on a scale of 14 levels, with level 14 being the highest and the salary range starts from Euro 47,640. The remuneration package includes a competitive salary, leave provisions, medical and life insurance, and non-contributory retirement plan. The contract will be for a period of 2 years, subject to a probationary period of 6 months, and is renewable subject to performance, project needs and availability of funds.

Please note that eligible applicants must have the legal status to live and work in Italy, at the time of application:

• Be Italian nationals holding a valid passport or identity card.
• Or be EU citizens holding a valid passport or identity card and confirmation of registration from the Registrar’s Office (Anagrafe).
• Or Non – EU citizens holding a valid Italian work permit (permesso di soggiorno per lavoro subordinato).

Applications

Please apply online through the website (https://alliancebioversityciat.org/careers) no later than 29th September 2025, attaching a curriculum vitae and motivation letter, both in English.

The cover letter should include the reference number for the position - RFP500428.

Closing date for applications: 29th September 2025

We invite you to learn more about us at:

http://alliancebioversityciat.org

Apply now

Potential interview questions

Added 8 months ago - Updated 8 months ago - Source: alliancebioversityciat.org