INTERN - Programme Management Assistant

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UNEP - United Nations Environment Programme

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Application deadline 1 year ago: Monday 22 Aug 2022 at 23:59 UTC

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Org. Setting and Reporting The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.

This Internship position is located at the UNEP office in Pretoria, South Africa, with the intended purpose of supporting the coordination and implementation of UNEP activities in the Southern Africa region.

The internship is for six (6) months. The Internship is UNPAID and full-time.

Interns work five days per week (35-40 hours), under the supervision of a staff member in the department or office to which they are assigned. The Internship is UNPAID and full-time.

Responsibilities Daily responsibilities will vary according to needs of the UNEP South Africa team and depend on the individuals' background as well as the internship period. Working from the UNEP Pretoria Office, the intern will support the UNEP South Africa Office on the implementation of activities related to its programme of work in the Southern Africa region. The Intern, under the direction and supervision of the Head of UNEP office in South Africa will be required to undertake the following specific tasks:

  • Support project management, including backstopping implementation of project activities and monitoring.
  • Assist with the organisation of meetings and outreach events, developing necessary background materials, sourcing appropriate speakers, and report writing
  • Assist in preparing concept notes and short briefings across UNEP’s programmatic areas
  • Assist with organizing workshops, webinars and various virtual or face-to-face meetings, and prepare meeting agendas, summaries, minutes and follow up communications as required;
  • Assist in the development of communication and outreach materials such as stories, social media posts and newsletters highlighting the work and results of UNEP South Africa Office;
  • Undertake any additional duties and responsibilities that may be assigned by the Head of UNEP South Africa office, and in accordance with the Interns’ interests and experience

    Competencies Communication: Speaks and write clearly and effectively. Listens to others, correctly interprets messages from others and respond appropriately. Asks questions to clarify and exhibits interests in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrate openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products to client.

Education Applicants must at the time of application meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher); b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent); c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.

Be computer literate in standard software applications.

Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Studies in Environment management, international relations, Communications, or related topics preferred.

Work Experience No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages English and French are the working languages of the United nations Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another UN language is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice Your application for this internship must include: 1. A completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed.

The Cover Note must include: - Title of the degree you are currently pursuing - Graduate Date - IT skills and programmes you are proficient in - Explain why you are the best candidate for this specific internship - Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any).

2. Proof of enrolment from current University (if not graduated).

3. A copy of degree certificate (if you have already graduated).

Due to the high volume of applications received ONLY successful candidates will be contracted.

In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 1 year ago - Updated 1 year ago - Source: careers.un.org