Intern -Procurement Unit-Lilongwe

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ARE YOU INTERESTED IN WORKING WITH THE LARGEST HUMANITARIAN AGENCY FIGHTING HUNGER WORLDWIDE? You are invited to apply! WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

INTERNSHIP DETAILS:

Title of Post: Intern-Procurement Unit Unit: Procurement Country: Malawi Duty Station: Lilongwe Duration of Internship: 6 Months Expected Start Date: 1 June 2023

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience. In Malawi, WFP works in partnership with the Government, other UN agencies, NGOs, civil society and the private sector, to strengthen integrated approach in addressing issues related to food systems and increasing focus on innovation, resilience programming and climate change adaptation. Our work improves livelihoods for smallholder farmers and other vulnerable populations, with an emphasis on women and youth in and alignment with Government strategies, particularly its Vision 2063.

ORGANIZATIONAL CONTEXT

The Malawi Country Office of WFP is seeking motivated and qualified candidates to enroll for the 2023 Internship Programme.

The position will be based in the Procurement Unit, Lilongwe. The internship will be for the period of 6 months from 1 June, 2023.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the close supervision of the Procurement Officer, the intern is expected to produce organized and accurate work and will undertake the following tasks:

1. Provide administrative duties in the implementation of local and regional food procurement policy 2. Provide secretariate duties on the collaborative activities between procurement and programme units such as Homegrown school feeding purchases, Integrated resilience activities for smallholder farmers, food safety and quality, and any other joint activities as requested 3. Respond to queries regarding procurement data from staff in the unit and elsewhere in the client unit. 4. Track and record all tender (RFQ/ITB/RFP) numbers in the team’s database 5. Manage and monitor vendor invoices with client units and follow up on outstanding payments 6. Provide support to a focal point for vendor management and filing for both food and goods & services 7. Maintain relevant internal databases and files; keep track of contractual agreements such as contract validity dates, extensions, etc. 8. Follow up and monitor tender responses

STANDARD MINIMUM QUALIFICATIONS

Education: Currently enrolled with in a graduate programme and have attended classes in the past 12 months, or a recent graduate from a graduate programme (within six months prior to the application to the internship programme). Preferred areas of study are: Procurement, Supply Chain, Public and Social Policy, Development Studies, International Relations, Economics, Nutrition/Health, Agriculture, Environmental Science, Social Sciences, Business Administration, Public Policy, and Communications

Language: Excellent command of English is required; Working knowledge of a second UN language would be an asset.

Proficiency in MS Office (Word, Excel, Power Point, Outlook)

REQUIRED SOFT SKILLS/WFP COMPETENCIES

• Collaborative spirit with the ability to liaise with a wide range of people at all levels and across different cultures • Strong drive, self-motivated and able to work with a high degree of autonomy • Ability to prioritize tasks and quickly adjust to different working environments Excellent interpersonal and communication skills (written and oral) • Proactive attitude, shows initiative and has a sense of accountability

LEARNING ELEMENTS:

At the end of the assignment, the Intern should: • Have an understanding of processes to support the contracting/tendering implementation at WFP • Be able to maintain accurate records of activities in line with compliance standards • Have basic ability to utilise the knowledge gathered to identify vendor requirements as well as vendor selection criteria.

TERMS AND CONDITIONS

• Interns receive a monthly stipend from WFP. • WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs. • WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education. • Candidates who bear any of the following relations to WFP staff members are not eligible to apply: sons, daughters, brothers, or sisters.

DEADLINE FOR APPLICATIONS

Deadline for sending applications is 17 April 2023

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.