INTERN - HUMAN RESOURCES

Contract

This is a I-1 contract. It usually requires 0 years of experience, depending on education. More about I-1 contracts.

Org. Setting and Reporting The International Court of Justice (ICJ) is the principal judicial organ of the United Nations (UN). It was established in June 1945 by the Charter of the United Nations and began work in April 1946. The seat of the Court is at the Peace Palace in The Hague (Netherlands). Of the six principal organs of the United Nations, it is the only one not located in New York (United States of America). The Court's role is to settle, in accordance with international law, legal disputes submitted to it by States and to give advisory opinions on legal questions referred to it by authorized United Nations organs and specialized agencies. The Court is composed of 15 judges, who are elected for terms of office of nine years by the United Nations General Assembly and the Security Council. It is assisted by a Registry, its administrative organ. Its official languages are English and French.

This Internship is located in the Registry's Administrative and Personnel Division, which is responsible for administration functions, including human resources management, procurement, property management, and building-related matters.

Responsibilities In close collaboration with other staff members of the APD HR team, under the direct supervision of the Associate Administrative and HR Officer and the overall guidance of the Head of Division, the HR Intern shall assist in performing the following duties:

1) Re-design and re-organization of the HR filing system

- Classify personnel files/documents on the basis of a predetermined filing system i.e. alphabetical, numerical, and subject-wise, and draw a File Page Index to be placed in each folder to facilitate the location of specific documents. - Re-organize existing hard-copy (paper) as well as soft-copy (One Drive) personnel records in accordance with the pre-designed filing system and index. - Identify incomplete personnel files (hard copies and soft copies)and collaborate with the Administrative and HR team members in retrieving the missing documents. - Re-arrange the HR office shelves and cabinets for hard-copy personnel files, ensuring efficient space management, proper labeling, and easy locating of files when needed. - Draft and propose to the Head of Division a filing routine to be followed whenever a new document is created, received, or sent, specifying the sequence of activities for proper filing of personnel records, and highlighting the roles played by different members of the APD team. - Ensure all files created, received or sent by the APD during the period of internship are filed according to the pre-determined filing system and following the established routine.

2) Support the creation and the implementation of the APD query management system

- Work collaboratively with the staff of the ICT division in tasked to develop a query management system for the APD. - Assist in reviewing the query management system framework proposed by the ICT division and suggest to the Head of APD changes that may be implemented. - Collect the information required by the ICT division for the development of the query management system and ensure its transmission to the staff in charge. - Monitor the implementation of the query management system and advise the Head of APD if any adjustments are needed.

3) Additional administrative support to the HR team.

- Provide administrative assistance in the recruitment, selection, and onboarding of new staff members. - Assist in drafting emails, memos, letters, employment certificates, letters of appointment, and other APD routine correspondences; - Assist in the handling of staff queries sent to the generic team email address by keeping a log of those queries and following up with the colleagues in charge for a timely response. - Assist in searching and compiling the information needed for different reports, policies, and other strategic HR documents. - Assist in compiling information for the ICJ HR Digest Quarterly (newsletter) and in drafting some pages of the newsletter. - Assist in organizing APD meetings, workshops, information-sharing sessions, etc., by ensuring venue booking and all other logistics. - Assist in taking meeting minutes and notes. - Performs any other related assigned task, as necessary.

Competencies Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Commitment to Continuous Learning : Keeps abreast of new developments in own occupation/profession. Actively seeks to develop oneself professionally and personally. Contributes to the learning of colleagues and subordinates. Shows willingness to learn from others. Seeks feedback to learn and improve.

Education Please note that to qualify for an internship with the International Court of Justice, the applicants must meet one of the following requirements: - Be enrolled in an undergraduate programme (bachelor’s level or equivalent), in a graduate school programme (second university degree or equivalent) or in a PhD programme, or - Have graduated within the past two years.

Educational background in business administration, Information Science or Records Management, Library & Documentation, or Office Management and Secretarial Studies, is not required, but shall be considered an added asset.

Work Experience No experience is required

Languages An excellent command of at least one of the Court's official and working languages (English and French) is required. Knowledge of the other language shall be considered an added asset.

Assessment Potential candidates will be contacted by the hiring manager directly for further consideration.

Special Notice The minimum duration of an internship shall be two months. This period can be extended up to a total period of six months.

The normal hours of work shall be from 9 a.m. to 6 p.m. from Monday to Friday, with a luncheon interval of one hour and a half. However, when necessary, flexible working hours’ arrangements can be established in accordance with the relevant Office Circular.

Interns are not financially remunerated by the Court. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions, though the Registry shall assist with arrangements for the visa application, where necessary.

The United Nations or the Court accept no responsibility for the medical insurance of the intern or costs arising from injury, illness or death that may occur during an internship. However, interns may enroll in the Court’s Health Insurance scheme provided they pay the applicable premium. Applicants for internship must show proof of valid medical insurance (including coverage for costs of hospitalization) and third-party liability insurance in the host State for at least the duration of the internship and until their departure. They shall also provide a medical certificate of good health prior to the commencement of the internship.

A complete online application is required. Incomplete applications will not be reviewed.

The Cover Note must include: - Title of degree you are currently studying for or you have recently been awarded with. - Graduation Date (when will you graduate or when did you graduate from the programme?). - Your availability for the internship (proposed start and end date). - List IT skills and programmes that you are proficient in. - Explain why you are the best candidate for this internship.

United Nations Considerations In accordance with the ICJ Staff Regulations and Rules, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

Candidates will not be considered for employment with ICJ if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted based on the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances, and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee ICJ does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICJ are fraudulent and should be disregarded.