Intern - Conference Services
Provide assistance in conference services to support intergovernmental meetings.
This opening expired 10 months ago.
Do not try to apply for this job.
Overview
Provide assistance in conference services to support intergovernmental meetings.
You have:
- Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent) or be enrolled in the final academic year of a first university degree programme (minimum bachelor's level).
- Fluency (oral and written) in English is required. Knowledge of another UN official language is an advantage.
Contract
This is a I-1 contract. It usually requires 0 years of experience, depending on education. More about I-1 contracts.
Work Location
UNHQ
Expected duration
3 months
Duties and Responsibilities
Within the delegated authority, the intern will be responsible for the following duties: - Provide assistance in servicing intergovernmental meetings to ensure that required services and documents are available for meetings to convene at the scheduled times. - Provide assistance in preparing rooms charts and seating arrangements for different meetings in accordance with established protocol. - Provide assistance in the coordination and distribution of procedural notes, statements and relevant meeting documents to support services and substantive secretariats, when required. - Provide assistance in attending to queries from delegates and secretariats regarding meetings services. - Provide assistance in regular conference room check and set-ups for meetings. - Provide technical support to meetings i.e. keeping abreast of technology related to provision of electronic meetings services; gMeets, ODS, estatements and other computer programmes. - Prepare for servicing meetings in a paperless mode by assisting with uploading meeting documents and statements in designated meeting folders on share point for access by services. - Provide assisting with uploading statements on the e-journal portal and help delegates access electronic documents. - Provide assistance in support of the day-to-day operations of the Accessibility Centre and attend to delegates queries regarding accessibility accommodations and related. - Support the management team in maintaining key data sets, data models, indices and reports.
Qualifications/special skills
Applicants must: (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or, (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor's level or equivalent). No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
Languages
English and French are the working languages of the UN Secretariat. For this position, fluency (oral and written) in English is required. Knowledge of another UN official language is an advantage.
Additional Information
The internship position is located in the Meetings Servicing Unit (MSU) of the Meetings Support Section (MSS), which forms part of the Meetings and Publishing Division (MPD) of the Department for General Assembly and Conference Management (DGACM). The internship is for a period of three months with the possibility of extension, subject to the needs of the unit. The intern will work five days per week for a total of 35 hours under the supervision of the Deputy Chief, Meetings Servicing Unit. The internship is unpaid and full time.
Intern Specific text
Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe your experience with organizing meetings or events? | This question assesses your relevant experience and skills in meeting management. | Highlight any specific roles or responsibilities you've had in organizing meetings or events. |
| How would you handle a difficult situation with a delegate during a meeting? | This question evaluates your problem-solving and interpersonal skills. | Pro members can see the explanation. |
| What is your understanding of accessibility accommodations in meetings? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure effective communication with team members and external stakeholders? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you share a time when you had to work under tight deadlines? How did you manage? | Pro members can see the explanation. | Pro members can see the explanation. |
| What tools or technology are you familiar with that could help in managing meetings? | Pro members can see the explanation. | Pro members can see the explanation. |
| Why are you interested in this internship at the United Nations? | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you support a team in maintaining data sets and reports? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 10 months ago
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Updated 10 months ago
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Source:
careers.un.org
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