INTERN - ADMINISTRATIVE AND MANAGEMENT
Application deadline 4 months ago: Tuesday 12 Jul 2022 at 23:59 UTCOpen application form
This is a I-1 contract. More about I-1 contracts.
Org. Setting and Reporting The UN Resident Coordinator (RC) system encompasses all organizations of the United Nations system dealing with operational activities for development. The RC leads the Country Team (UNCT), which is composed of representatives of all the UN entities with a presence in the country. Working closely with the Government of Namibia and with the support of the rest of the Country Team, the RC coordinates the UN advocating for the mandates of the whole UN system, towards accelerated implementation of the Sustainable Development Goals (SDGs).
As the highest UN official and representative of the UN Secretary-General at the country level, the RC coordinates and provides leadership in strategy development, planning, implementation and monitoring, and evaluation of development programmes as outlined in the United Nations Partnership Framework (UNPAF 2019 -2023) aligning with the Agenda 2030 for Sustainable Development. The RCO (Resident Coordinator’s Office) supports the role and functions of the RC and the UNCT to advance the United Nations Development System reform, the coordination of the UNPAF, and the acceleration of the SDGs in Namibia.
In the context of COVID-19, the RCO in Namibia is currently supporting the whole UN response and recovery plan through the COVID-19 UN Country Preparedness and Response Plan (CPRP) and the COVID-19 Socio-Economic Recovery Plan (SERP) within the umbrella of the UNPAF 2019-2023. In the context of the rising demands related to response and recovery, the RCO seeks an intern in the area of administration and management to support its operations while offering an opportunity for learning through a working experience. This specific call is for one (1) intern, Namibian national or resident, to be deployed to the RCO at the UN Namibia, Windhoek, Namibia. The intern will be under the supervision of the United Nations Resident Coordinator (RC), Namibia, Strategic Planner and Team Leader.
The United Nations Resident Coordinator (RC), Namibia, internship is for three (3) months, with a possibility for extension depending on the needs of the organization.
In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship. The work hours during the internship shall be determined based on individual discussion between the intern and the supervisor(s) taking into consideration the minimum requirements of the organization and the time difference between the hosting office and the location of the intern.
The Internship is UNPAID and full-time.
Interns work five days per week under the supervision of a staff member in the department or office to which they are assigned.
Responsibilities Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.
Under the direct supervision of the Strategic Planner and Team Leader, the intern will: - Support for RCO budget management, assisting in preparation of reports and forecasts. - Support for procurement processes: monitoring orders status with Common Services, facilitating specifications for quotes, etc. - Support for organizing meetings and workshops for RCO and UN-interagency groups, coordinating with ICT services and UNDSS. - Follow-up on action points with UN technical staff, Personal Assistants of UN Heads of Agencies and external partners. - To support RCO TL and Development Coordination Officers to liaise with external partners to set up meetings, including requests for incoming consultants, missions and UN staff (e.g. GRN, UN agencies, NRAs, other partners); - Support minutes or read-outs when requested; - Support travel arrangements and schedule for RCO staff and incoming consultants and missions (e.g. travel, accommodation, induction, meetings).
The specific value of the internship for the candidate includes: - Exposure to and learning about the United Nations and in particular the RCO. - The opportunity to build on existing academic knowledge on administration and management through practical work of the United Nations in Namibia. - A deeper understanding of the activities of the United Nations globally and nationally. In particular, to learn about the SDGs. - Commitment to personal and career growth. - Access to additional online learning opportunities. - On completion of the internship period, the candidate will receive a UN RCO certificate highlighting the work undertaken for possible consideration by other employers.
Competencies Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education Applicants must at the time of application meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher); b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent); c. Have graduated with Bachelor's degree, Masters, PhD or equivalent
Be computer literate in standard software applications.
Have excellent organizational, research and analytical skills.
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Preferred areas of studies: Public Administration, Management, Business Administration, or related fields.
Work Experience No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
Proof of Namibian nationality or residency is required for this internship.
Knowledge of the presence and work of the UN in Namibia is desired.
Languages English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another official UN language is desirable.
Assessment Potential candidates will be contacted by hiring manager directly for further consideration.
Special Notice Your application for this internship must include: 1. A completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed.
The Cover Note must include:
- Title of the degree you are currently pursuing - Graduation Date - IT skills and programmes you are proficient in - Explain why you are the best candidate for this specific internship
Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any).
2. Proof of enrollment from current University (if not graduated).
3. A copy of degree certificate (if you have already graduated).
Due to a high volume of applications received, ONLY successful candidates will be contacted.
“In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship".
United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.