INTERN - ADMINISTRATION
Application deadline in 2 months: Saturday 19 Feb 2022 at 23:59 UTCOpen application form
This is a I-1 contract. More about I-1 contracts.
Org. Setting and Reporting The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy-oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.
This internship position is situated in the Business Transformation & Change Management Unit, Division of Administration, under the supervision of a staff member in the office to which they are assigned.
Selected interns will be expected to serve for a minimum period of two months, with an opportunity of extension up to six months, depending on the needs of the Division and the availability of the selected candidate.
The internship is UNPAID and full-time.
Responsibilities This internship opportunity offers:
Insights into the administrative functioning of the UN system and ESCAP in particular; Exposure to a multicultural work environment, and interaction with colleagues across various offices at ESCAP and/or other UN agencies.
Daily responsibilities will depend on the individual's background and specific duties may include but are not limited to:
•Communicate and follow up with relevant stakeholders/parties to ensure issues are resolved; •Perform administrative support to the team, including preparing and/or processing official documents; •Attend and summarize meetings; •Provide assistance during training sessions; •Provide administrative support to ongoing projects; •Generate a variety of standard statistical and other reports, work orders, etc, using various databases in excel and SAP. Data entry and extraction functions.; •Additional tasks on an as-needed basis.
For this internship position, experience with MS Office (specifically Excel) is a requirement.
Competencies The United Nations Core Competencies include: •COMMUNICATION: -Speaks and writes clearly and effectively; -listens to others, correctly interprets messages from others and responds appropriately; -asks questions to clarify, and exhibits interest in having two-way communication; -tailors language, tone, style and format to match the audience; -demonstrates openness in sharing information and keeping people informed.
•TEAMWORK: -Works collaboratively with colleagues to achieve organizational goals; -solicits input by genuinely valuing others’ ideas and expertise; -is willing to learn from others; -places team agenda before personal agenda; -supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; -shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•CLIENT ORIENTATION: -Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; -establishes and maintains productive partnerships with clients by gaining their trust and respect; - identifies clients’ needs and matches them to appropriate solutions; -monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; -keeps clients informed of progress or setbacks in projects; -meets timeline for delivery of products or services to client.
Education Applicants must, at the time of application, meet one of the following requirements: (a) Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or, (b) Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent).
Work Experience No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
Languages English and French are the working languages of the United Nations Secretariat. Fluency in English is required for the internship. Knowledge of an additional official UN language is an asset. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.
Special Notice REMOTE INTERNSHIPS (COVID-19): In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.
A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.
The Cover Note must include: •Degree Programme (What are you currently studying or what have you studied) •Graduation date (When will you graduate or when did you graduate from the programme?) •List of the IT skills and programmes that you are proficient in •List of your top three areas of interest •Explanation about why you are the most suitable candidate for this specific internship •Explanation of your interest in the United Nations Internship Programme
In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.
Please note that due to the large number of applicants, divisions are not in a position to reply to each application and that only short-listed applicants will be contacted for further consideration.
United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.