INTERN - ADMINISTRATION

Contract

This is a I-1 contract. It usually requires 0 years of experience, depending on education. More about I-1 contracts.

Org. Setting and Reporting This position is in the Anti-Racism Team, Office of the Under-Secretary-General for Management Strategy, Policy and Compliance, New York. The incumbent reports to the Senior Programme Management Administrative Officer through the Associate Programme Management Administrative Officer.

The Anti-Racism Team is responsible for high-level oversight, coordination, monitoring, advocacy, mainstreaming, and long-term sustainability of the activities of departments and offices in addressing racism and racial discrimination in the United Nations Secretariat. The interns will work with the Anti-Racism Team, based in New York (with possible hybrid work arrangement), and are expected to support the different work areas.

The internship is for three months, with the possibility of an extension of up to a maximum of six months, pending the needs of the Office. The internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.

This is a generic internship job opening and early application is advised.

For more information on terms and conditions of UN internship, please visit the UN internet site at https://careers.un.org

Responsibilities The intern will be responsible for the following duties:

Research •Conduct research, and gather feedback or other inputs from various agencies, entities, and representative groups in the context of anti-racism within the UN common system. •Analyze and identify the data, trends, issues, gaps, and areas of collaboration and support the preparation of internal progress and data reports. •Participate in the ART meetings to gain an understanding and status of the UN system-wide anti-racism goals, priorities, and action plans. •Provide substantive and administrative support in preparing, organizing, and servicing the ART working group sessions and those of the Implementation Steering Group (ISG). •Attend webinars and other information sessions within the United Nations at the request of the Supervisor and produce short summaries of content. •Assist in compiling and presenting relevant information on staff identity and its interconnections to staff experiences with racism at work in presentations, infographics, data visualizations etc. •Assist with the collection, cleaning, and preprocessing of large sets of data, including structured data, web data, text, and social media data. •Assist in creating and building a repository of anti-racism resources/bibliography for use by the Anti-Racism

General Administration •Prepare, process and follow-up on administrative arrangements and forms. •Draft routine correspondence and maintain up-todate unite files (both paper and electronic). •Maintain files of rules, regulations, administrative instructions and other related documentation. •Perform other related administrative duties as required

Competencies Professionalism: Ability to identify and resolve data discrepancies and operational problems; Ability to apply knowledge of various United Nations financial rules, regulations and procedures; Ability to maintain accurate records, review and interpret a wide variety of data and prepare relevant financial reports; Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education To qualify for an internship by the United Nations Headquarters Internship Programme, the following conditions must be met:

1. Applicants must meet one of the following requirements: (a) Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or (b) Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum Bachelor's level or equivalent).

2. Applicants must be computer literate in standard word processing and software applications, including MS Suite (Word, Excel).

3. Applicants must have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the United Nations Charter.

4. Applicants must have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages English and French are the working languages of the United Nations Secretariat. For the internship position, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.

Assessment Potential candidates will be contacted by the hiring manager directly for further consideration.

Special Notice Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. For internships in the United States of America, interns who are not United States citizens, permanent residents or not currently in the United States on a nonimmigrant visa status will be required to obtain a G-4 visa. If already in the United States of America on another non-immigrant visa status other than G-4, interns will be responsible for ensuring that they have a valid visa, and if required, employment authorization, allowing them to undertake the internship.

In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.

Applicants who are children or siblings of a staff member shall not be eligible to apply for an internship at the United Nations. Applicants who are otherwise related to a staff member may be engaged as interns, provided that they are not assigned to the same work unit as such staff member nor placed under the direct or indirect supervision of such staff member.

Interns may not apply for or be appointed to any position in the Professional or above categories and for positions at the FS-6 and FS-7 levels in the Field Service category during the period of their internship and for the six months immediately following the expiration date thereof.

A completed online application (Cover Letter and Candidate Profile) is required. Incomplete applications will not be reviewed.

The Cover Letter must include: •Title of degree you are currently pursuing or the title of the degree you have obtained. •Graduation date (when will you graduate or when did you graduate?). •List the IT skills and programmes that you are proficient in. •List your top three areas of interest. •Explain why you are the best candidate for this specific internship. •Explanation of your interest in the United Nations Internship Programme. •Explain your interest in the work of the United Nations and personal commitment to the ideals of the Charter. •Explain how you have demonstrated an ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views. •Your availability, as we recruit for this generic internship job opening on a rolling basis.

In your online Candidate Profile, be sure to include all past work experiences, IT skills, and three references.

Due to the high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.