Intern - Admin

Contract

This is a DRC - National contract. More about DRC - National contracts.

Danish Refugee Council (DRC) - is a leading, international humanitarian displacement organization, supporting refugees and internally displaced persons in 40 countries and has been registered in Bangladesh since 2013. In 2017, in response to the Rohingya influx in Bangladesh, DRC launched an integrated program in support of the Government of Bangladesh in site management, Shelter/NFI and Protection. In 2018, DRC started implementing aid projects in support of the host communities most affected by the influx of refugees. As a key part of this, DRC opened an area Office in Cox’s Bazar, and a main office in Dhaka.

Danish Refugee Council Bangladesh has rolled out Internship Program gearing towards empowering, and capacity building the youth to gain experience, develop new skills and expand professional networks, identify career goals/paths and job opportunities, strengthen resume and or attain college credits as part of course work fulfillment. DRC therefore with this program will be able to produce a prepared workforce that can be employed in either private, public, and humanitarian sectors.

The program is targeting recently graduated students or students in their final year.

This opportunity is extremely rewarding as Interns will have a chance to directly work with and learn from highly skilled, experienced (several years of experience) staff with both national and international exposures as their mentors.

The selected interns will be onboarded for a period of between 3 to 6 months depending on availability of funds and needs within the organization. DRC will offer an allowance to support the intern with out-of-pocket expenses.

POSITION PROFILE

The Intern - Admin will provide clerical support to the Country Office in various administrative tasks on DRC Premises (Office and Apartments) ensuring cleanliness, efficient use of office supplies, tracking bills and fleet management for airport transfers and Dhaka movements. The position will work in close cooperation with Admin Assistant, Cox’s Bazar.

DUTIES & RESPONSIBILITIES

Core Tasks

• Ensuring and maintaining proper cleaning and hygiene in the office and Expats Guesthouse premises.
• Assisting, monitoring, and supervising the office and GH cleaners to ensure the Expats Guesthouse and Country office cleaning and hygiene properly.
• Issuing staff ID cards and assisting preparation of paperwork to issue the camp passes for staff.
• Fleet Management. Ensuring all travelers to/within Bangladesh and international are assisted with visas and travel arrangements e.g., flight booking, hotel booking, transportation etc.
• Monitoring and tracking the use of GH supplies, track the short fall and ensure all are properly supplied and in time. Assist in stationeries and other consumable supplies within the office. Maintain and monitor office and expats guest house inventory.
• Monitoring the proper use of office conference room and other meeting rooms.
• Coordinating the repair and maintenance services in the office and guest house premises.
• Collecting and distributing couriers or parcels among employees, tracking bills (utility, apartment, vehicles and any other and ensure timely payments).
• Assisting HRA Coordinator, HR Officer, and Admin Assistant in CXB with other administrative tasks from Dhaka. Any other duties as assigned by line manager.

Safety

• Comply with all global and location-specific safety rules, policies, and procedures. Report safety incidents, near-misses and other relevant information to the safety team as shall be briefed during onboarding. Failure to adhere to these will be considered a disciplinary offence while it may also leave you, your colleagues and DRC Bangladesh, at risk.

SKILLS AND EXPERIENCES

• Fresh graduates can apply.
• Undergraduates who have a requirement to complete an internship to fulfill the requirements of a Bachelor’s or Master’s degree can apply.
• Good Knowledge of MS Office package, preferably in MS Excel and internet browsing.
• Good communication skills required.

EDUCATIONAL QUALIFICATIONS

• Last semester Students in Bachelor’s or Masters in Business Administration, Public Administration, or related subject can apply.
• BBA or MBA degree preferable.

LANGUAGES

• English – (Fluent in writing and speaking)
• Bengali – (Fluent in writing and speaking).

ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with DRC’s vision and values.

POSITION DETAILS

• Type of contract: National
• Employment Band: As per DRC Bangladesh Internship Guidelines
• Start date: As soon as possible
• Duty station: Dhaka
• Closing Date for Application: 26th October 2023

APPLICATION PROCESS

1. Applications must be submitted through the mentioned link on the page by clicking on Apply Button.
2. All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English.
3. Mentioning three referees' details of your present supervisor and HR along with past employment’s supervisor with CV.

Note: Applications sent by email will not be considered. In addition, DRC doesn’t charge any fee for any of its recruitment processes & believes in equal opportunity in employment regardless.

If you have questions, you can visit our FAQ page.

For further information about the Danish Refugee Council, please consult our website: www.drc.ngo.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics.

***FRAUD ALERT***

It has been brought to the attention of the Danish Refugee Council (DRC) that there have been instances of fraudulent job offers, purporting to be from DRC in Bangladesh. These offers reportedly concern fraudulent employment opportunities to applicants asking for money. DRC would like to stipulate that the organization never charges or accepts any money from job seekers during the recruitment process. DRC recommends that you do not respond to unsolicited offers of employment.