Integrated Warehouse Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Goma a non-family assignment and Kinshasa a family mission

Under the direct supervision of the Chief Integrated Warehouse (IW), the duties of the Integrated Warehouse Assistant will include but are not limited to the following:

• Development of a meaningful transaction history file of assets using both manual and automated tools such as the Business Objects reporting tools and SAP/UMOJA; • Conduct accurate inventory performance analysis using the following metrics: service levels, comparative forecast calculations, unusual usage, safety/contingency stock calculator, minimum/maximum analysis, excess inventory analysis, ranking (ABC) analysis; • Manage analysis and performance monitoring of the effectiveness and execution of asset control procedures in the IWs; • Ensure accountability and proper tracking mechanisms to meet the expected organizational standards and goals; • Identify and implement solutions to problematic areas of the asset control process and oversee that an effective support organization for the asset control system and the control of UN property is sustained; • Verify the accuracy of the data recorded/updated in the assets control system; • Monitor and verify accuracy of inventory data captured in the Inventory Management System (SAP/UMOJA); • Monitor the Inventory Management System to ensure that all non-expendable items that have been received in the mission are entered and all records are updated by the Receiving & Inspection Unit correctly; • Identify discrepancies in the inventory and liaise with asset holders to resolve problems, when required; • Create customized views through Business Objects or other reporting tools in order to analyze inventory status, as required; • Monitor the assets and material in the Integrated Warehouse; • When overseeing the work of national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training; • Perform any other related task as required by the supervisor.

Integrity, Team work, Communication, Respect for diversity and gender,

Logistics or Supply Chain

The Democratic Republic of Congo is the second largest country in Africa, and as a result is quite diverse. Living conditions therefore vary between MONUSCO duty stations, with all usual amenities present in the capital Kinshasa, but only very basic conditions in remote duty stations in the provinces, where, for instance, there may be no guarantee of public power supply nor running water. The ability to live and work in difficult and harsh conditions of developing countries is essential.

Accommodation is very expensive in both Kinshasa and Lubumbashi. Supermarkets exist in the large towns (e.g. Bukavu, Kisangani), but consumer items are generally very expensive (as everything is imported). For food, local markets offer a much cheaper alternative.

All MONUSCO duty stations are considered non-family duty stations, except for Kinshasa, Lubumbashi and Entebbe which are now considered family duty stations, and most are currently under UN Security Phase III (“relocation phase”: internationally-recruited staff are temporarily concentrated or relocated to specified sites/locations). In addition to insecurity related to the relatively volatile political situation as well as various conflict situations, certain places are subject to increasing street and residential crime, including in Kinshasa and Goma.

Some degree of medical service is provided in all MONUSCO duty stations. Certain vaccinations are mandatory for MONUSCO personnel to enter the DRC, while others are compulsory for all other incoming persons. It is possible for incoming MONUSCO personnel, including UN Volunteers, to be asked to provide proof of some or all vaccinations, though this is unlikely. All UN Volunteers must ensure that they are up-to-date with all appropriate vaccinations, which should be clearly and properly endorsed in the International Certificate of Vaccination (“carte jaune”). Malaria is present virtually throughout the DRC, and it is therefore recommended to take prophylaxis.

The unit of currency is the Congolese Franc. The US dollar is the other preferred currency. It may be impossible to exchange traveller’s checks away from the capital city. Credit cards are usually accepted in major hotels only in Kinshasa. In larger towns and cities (e.g. Kinshasa, Goma, Bukavu, Kisangani), UN Volunteers are recommended to open US Dollar bank accounts, while in other places, banks may be absent (including ATMs) and VLA payments will be processed in cash. UN Volunteers have the possibility to send part of their allowances to a bank account abroad.

In addition to French, there are four major spoken languages in DRC, namely Lingala, Kikongo, Tshiluba and Swahili.