Integrated Warehouse Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Under the direct supervision of the Chief Integrated Warehouse (IW), the duties of the Integrated Warehouse Assistant will include but are not limited to the following:

• Development of a meaningful transaction history file of assets using both manual and automated Enterprise Resources Planning (ERP) tools such as UMOJA and requisite reporting abilities and capabilities.
• Conduct accurate inventory performance analysis using the following metrics: service levels, comparative forecast calculations, unusual usage, safety/contingency stock calculator, minimum/maximum analysis, excess inventory analysis, ranking (ABC) analysis;
• Manage analysis and performance monitoring of the effectiveness and execution of asset control procedures in the IWs;
• Ensure accountability and proper tracking mechanisms to meet the expected organizational standards and goals;
• Identify and implement solutions to problematic areas of the asset control process and oversee that an effective support organization for the asset control system and the control of UN property is sustained;
• Verify the accuracy of the data recorded/updated in the assets control system;
• Monitor and verify accuracy of inventory data captured in the Inventory Management System UMOJA or equivalent systems.
• Monitor the Inventory Management System to ensure that all non-expendable items that have been received in the mission are entered and all records are updated by the Receiving & Inspection Unit correctly.
• Identify discrepancies in the inventory and liaise with asset holders to resolve problems, when required;
• Create customized views through Business Intelligence Reports or other reporting tools in order to analyze inventory status, as required;
• Monitor the assets and material in the Integrated Warehouse;
• When overseeing the work of national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training;
• Perform any other related task as required by the supervisor.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

Logistics, Warehouse, Supply Chain, Business Administration, OR any other related field.

Required experience:

36 Months

Experience remark:

At least 3 years working experience in a warehouse environment, property control work, inventory management assignments, or an R&I background with an equivalent accumulated amount of field experience. Good knowledge and experience of Inventory Management Systems and understanding of the policies and procedures relating the UN field assets management.

Language skills:

• English(Mandatory), Level - Fluent
• French(Optional), Level - Working Knowledge

Area of expertise:

Inventory, asset and warehouse management, Other premises management/maintenance, supply, or purchasing related experience

Area of expertise details:

Good knowledge of Windows Microsoft Office programs, especially Access, Word, Excel and other Microsoft professional programs; knowledge of Galileo and UMOJA or general knowledge in SAP applications is preferable

Driving license:

Yes

Competencies values:

Client Orientation, Communication, Creativity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 1st September 2020