Information Manager (Data Coordinator)

Contract

This is a IICA-1 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 2 years of experience, depending on education. More about IICA-1 contracts.

Background Information - Job-specific

This position is in the Pooled Fund Management Branch (PFMB) of the Office for Coordination of Humanitarian Affairs (OCHA) in New York. OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.

Under the guidance of the Head of the Policy and Reporting Unit of the Guidance Learning and Reporting Section (GLRS), the incumbent will be part of the GLRS data and reporting team. Upcoming priorities for GLRS include development of increasingly more streamlined and coherent OCHA Pooled Fund data management and analysis structures to enable more succinct and joined-up pooled fund reporting and visualization. Closely related hereto, GLRS is leading the development of the joint Grant Management System (OneGMS) for the Central Emergency Response Fund and OCHA’s Country-Based Pooled Funds (CBPF), and continued improvements of the funds’ joint datahubs and BI Modules. The OneGMS, datahubs and BI Modules are all dependent on high-quality data input. Another related priority workstream for GLRS is the update and maintenance of the CERF and CBPF websites to ensure their continued relevance as key transparency tools for the funds.

Beyond the importance of successfully executing these essential data-focused workstreams, it is imperative that the CERF secretariat during their execution also remains able to ensure the development of grant-related data required for the preparation of mandatory internal and external accountability products, as well as donor advocacy publications and daily requests for talking points and thematic reports. These data-dependent products include, but are not limited to, the UK/FCDO business case, CERF’s Grand Bargain reporting, CERF Advisory Group papers, the CERF Secretary-General Report, annual flagship publications, donor attribution sheets and other advocacy products.

Since GLRS in 2022 assumed the responsibility of preparing PFMB’s annual reports (the CERF Annual Report, the CERF Secretary-General Report and the CBPF Synthesis Report), an increasingly demanding data task is the annual consolidation, review and analysis of data for these flagship publications. Following GLRS’ first year of leadership on these key milestones, a significant set of lessons learned have been documented, including the need for severe improvements to CERF and CBPF data clean-ups, streamlining and standardization of data processes across CERF and CBPF, as well as further strengthening of the analyses of OneGMS data.

Considering the importance of these developments, the engagement of an Information Manager (Data Coordinator) to deliver data-related project management and coordinating data-focused analyses is vital. The role of the incumbent will be to support and improve ongoing data-management processes, spearhead upcoming data-related reporting efforts, function as the focal point for all CERF and CBPF data clean up and retrieval and lead the update/maintenance of the CERF website.

Functional Responsibilities

The incumbent will be responsible for the following functions:

Manage CERF-CBPF data developments, analyses, and quality assurance processes, including but not limited to:

• Managing data analyses and data quality processes required for the preparation of daily/ad hoc data dependent products (thematic reports (cash, gender and disability among others), talking points, advocacy material, GB reports, donor reports, etc.).
• Managing data analyses and data quality processes required for the preparation of annual flagship publications, reporting for the International Aid Transparency Initiative (IATI), and reporting for the Organization for Economic Cooperation and Development (OECD), including managing the data components required for the preparation of these reports, ensuring data-alignment between reports and conducting detailed quality control of draft versions to ensure consistency of data before publication.
• Supporting the development of the OneGMS with a focus on data categories and beneficiary counting.
• Streamlining CERF-CBPF data and data processes – including for use in joint pooled fund products.
• Providing branch wide Information Management Steering Group coordination support, including supporting the development of the OneGMS.

Managing the update of the CERF website including its alignment with the CERF and Joint CERF-CBPF datahub.

Monitoring and Progress Controls

The incumbent will contribute to the team activity monitoring through its teams planning system, and by participating in the weekly team meetings, where the plans are reviewed.

Education/Experience/Language requirements

Education

• Advanced university degree (Master's degree or equivalent) preferably in Business Administration or IT-related field is required.
• A first-level university degree (Bachelor's degree or equivalent) in combination with two years of relevant experience may be accepted in lieu of the advanced university degree.

Work Experience

Required:

• Experience with pooled fund related data management and data analysis is required.
• Experience in humanitarian financing is required.

**Desired Skill: **(The following skills are optional. Candidates who do not have them are welcome to apply)****

• Ability to explain data-processes and related technical and business concepts to multiple audiences is desirable
• Strong project management skill is desirable
• Strong time management skills is desirable
• Experience in applying strong problem-solving skills is desirable
• Excellent people skills is desirable
• Experience with humanitarian agencies’ annual reporting efforts is desired.

Language

• Fluency in English (read, write, speak) is required.
• Knowledge of another UN language is desirable.

Contract type, level and duration

Contract type: Individual Contractor Agreement (ICA) Contract level: International Individual Contractor Agreement (I-ICA 1)/ICS8 Contract duration:12 Months (renewable subject to funds availability and satisfactory performance)

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

This is not a position in UNOPS. UNOPS is solely providing operational support to its partner UNOCHA for this recruitment process. The selected candidate will be a personnel member of UNOCHA under its full responsibility and salaries and benefits will be decided by UNOCHA.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.

Working with us We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).

At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.

Diversity With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.

Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types