Information Management Systems and Technology Officer

Volunteering IT & Telecom

Overview

Develop an effective office filing system and digitalize documents.

You have:

• Minimum 2 years of experience in knowledge management; digital innovation management, data research, analysis, indexing and reporting is required
• Professional work experience at the national and/or international level in programme management or related area
• Experience in the area of sustainable development, environment, environmental data management is an advantage
• Experience in document digitalizing and establishment of paperless office systems
• Excellent English oral and written skills are required, including excellent drafting and reporting skills, and accuracy and professionalism in document production and editing
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, SharePoint, OneDrive, Delve, PowerBi, etc.)
• Ability to work and adapt professionally and effectively in a changing environment; ability to work effectively in a multicultural team of international and national personnel
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

In Asia Pacific, UNEP works at the regional, sub-regional and national levels and over the course of time a lot of information and file documents have been accumulated. Most of the documents are filed in manual folders and are individualized. There is a need to develop an effective and useful office filing system that will establish a standardized filing system for all staff and make information easily accessible. This will call for an overhaul of current filing system and digitalizing all key documents to develop an electronic filing system.

UNEP’s Medium-Term Strategy (MTS) for 2022-2025 includes a Digital Transformations enabling subprogramme through which UNEP will work towards integrating environmental and sustainability norms, metrics and goals into the global digital economy. One of the strategic actions under the new subprogramme is “Digitalizing UNEP”, meaning “Improve institutional efficiency and impact through a digitally enabled UNEP which entails application of data and digital infrastructure, digital skills, digitalized business processes and digital transformation partnerships to increase data-driven decision making, innovation, efficiency, effectiveness, and impact.

Under the direct supervision of the Programme Management Officer and the overall supervision by the Regional Director, the UN Volunteer will undertake the following tasks:

Review and take stock of current document management and filing system of the Regional Office both digital and analogue;

Develop a new, comprehensive digital filing system in line with UN archiving and filing policies;

Include in the system options for adding information deriving from meeting notes, updates on country policies and projects updates;

Prepare standard operating procedures / manual to Staff on effective management of digital files including file naming conventions;

Provide training to all staff on the new systems and structure;

Contribute to ROAP strategic action under the new Digital Transformation subprogramme, including assisting in the design of project concepts and moonshots at the regional level;

Carry out other related tasks as required.

Commitment and Motivation, Commitment to Continuous Learning, Communication, Planning and Organizing, Working in Teams

working in conception, design, packaging and implementation of office documents and file management systems;

Minimum 2 years of experience in knowledge management; digital innovation management, data research, analysis, indexing and reporting is required;

Professional work experience at the national and/or international level in programme management or related area;

Experience in the area of sustainable development, environment, environmental data management is an advantage;

Experience in document digitalizing and establishment of paperless office systems;

Excellent English oral and written skills are required, including excellent drafting and reporting skills, and accuracy and professionalism in document production and editing;

Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, SharePoint, OneDrive, Delve, PowerBi, etc.); familiarity with database management and office technology equipment.

Ability to work and adapt professionally and effectively in a changing environment; ability to work effectively in a multicultural team of international and national personnel.

Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines

Bangkok has similar conditions to any relatively developed city in the world. The climate of Thailand is tropical, with three distinct seasons, i.e. a hot season from March to mid-May, a rainy season caused by the southwest monsoon, which generally runs from mid-May to October, and a dry and relatively cool season from November to February, when the north-east monsoon, coming from the Asian continent, prevails. However, the relatively cool season is felt in the north and in inland areas, while on the coasts and in the

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Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: unv.org