information Management Systems and Technology Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Description of task

Under the direct supervision of the Programme Management Officer and the overall supervision by the Regional Director, the UN Volunteer will undertake the following tasks:

• Review and take stock of current document management and filing system of the Regional Office both digital and analogue
• Develop electronic document archiving system in line with UN archiving and filing policies
• Include in the system options for adding information deriving from meeting notes, updates on country policies and projects updates
• Prepare standard operating procedures / manual to Staff on effective management of digital files including file naming conventions.
• Provide training to all staff on the new systems and structure
• Carry out other related tasks as required.
• Contribute to ROAP strategic action under the new Digital Transformation subprogramme, including assisting in the design of project concepts and moonshots at the regional level;
• Help develop Digital Transformation indicators and metrics to monitor progress across the regional implementation of the Medium-Term Strategy for 2022-2025;
• Assist in the design and delivery of a digital transformation training programme in collaboration with UNEP Digital transformation team in Nairobi;
• Offer ad hoc digital innovation expertise to projects and programmes on request;
• Help identify opportunities for fundraising from bilateral and multilateral donors at regional and country level for up-scaling UNEP’s work on environmental data and digital transformation.
• Prepare well-drafted and well-researched documentation, briefs and reports on different digital transformation topics as needed and relevant to the regional program;
• Perform other related duties as required.

Educational additional comments

• A First-level University Degree in a relevant area in information management, data science, digital transformation.

Experience remark

• Experience in the area of sustainable development, environment, environmental data management is an advantage;
• Minimum 3 years of experience in knowledge management; digital innovation management, data research, analysis, indexing and reporting is required;
• Experience of working in conception, design, packaging and implementation of office documents and file management systems;
• At least 3 years of professional work experience at the national and/or international level in programme management or related area, experience working in the UN or other international development organization is an asset;
• Experience in document digitalizing and establishment of paperless office systems;
• Excellent English oral and written skills are required, including excellent drafting and reporting skills, and accuracy and professionalism in document production and editing;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, SharePoint, OneDrive, Delve, PowerBi, etc.); familiarity with database management and office technology equipment.
• Ability to work and adapt professionally and effectively in a changing environment; ability to work effectively in a multicultural team of international and national personnel.
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines

Language skills

• English(Mandatory), Level - Fluent

Competencies values

Commitment and Motivation, Commitment to Continuous Learning, Communication, Planning and Organizing, Working in Teams

Application procedure

• Not yet registered in the UNV Talent Pool? First register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? First update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 07 September 2021